Welcome to Spring 2021!

Dear Colleague, 

Spring quarter is always a busy, yet invigorating time at the College. In this season of growth, we will have opportunities to stretch, try new things, and view our collective work together in a new light. Our strategic plan steering committees are rounding out the final pieces of our five-year plan. Our ctcLink implementation work is ramping up and our Guided Pathways initiative continues forward. Budget planning for the next fiscal year is underway. We are setting the foundation for new student experiences this fall and preparing to break ground on new construction projects this summer. In April, we make time for intentional learning together at our Day of Learning. And, as many of our students begin to wrap up their studies, we are eager to celebrate their heroic accomplishments at Commencement. While we have several foundational projects to focus on, there is also much to celebrate at Shoreline. Here are some important updates I want to share with you as we head into the final quarter of the academic year.  

Strategic Plan Goal 1: We attract students and community learners and ensure successful attainment of their goals through our programs, services, and teaching and learning environments. 

Student Enrollment Update 

The College continues to experience modest declines in student enrollment for the 2020-21 academic year. The following table includes winter enrollment with comparisons to the prior winter. Additionally, fall and summer enrollment (and change) are included. Finally, the current annual cumulative change is represented as well. 

Spring Enrollment Update 

Category  Today Same Day Last Year Previous Year Final % Change 
International Contract  539 767 799 -29.7% 
State-Supported  2623 2961 2726 -11.4% 
CEO/LCN  145 192 207 -24.4% 
Running Start  257 251 261 2.2% 
Other  41 47 47 -13.1% 
TOTAL  3606 4218 4040 -14.5% 

Winter Enrollment Update 

Category Winter 2020 Winter 2021* Change  
Winter 
Change Fall Change Summer Cumulative Change 
International Contract 813 593 -27% (-220) (-154) (+79) -15% (-296) 
State-Supported 3068 2783 -9% (-285) (-371) (+84) -7% (-573) 
CEO/LCN 255 208 -18% (-47) (-28) (+38) -6% (-37) 
Running Start 299 306 + 2% (+7) (+30) n/a +6% (+37) 
Other 13 (-4)  (-36) (-27) -6% (-67) 
TOTAL 4449 3899 -12% (-550) (-559) (+174) -8% (-935) 

Congratulations to Our Newest Tenured Faculty 

At the March 18, 2021 Shoreline Board of Trustees meeting, the following third year tenure-track faculty candidates were awarded tenure: 

Faculty Discipline/Area Committee Chair 
Pru Arnquist Nursing Anna Sterner  
LeAnn De Luna Nursing Betty Kost  
TaChalla Ferris Library Elena Esquibel 
Dina Kovarik Biotechnology Kira Wennstrom 
Zach Mazur Studio Arts Matthew Allison 
Melanie Meyer Health Informatics & Information Mgmt. Alison Leahy 
Kristine Petesch Chemistry David Phippen 
Claire Putney Studio Arts Alan Yates 

Guided Pathways 

Guided Pathways has been implemented at many colleges across the country and is not merely an attempt to revise a few policies or practices or focus on a subset of our students; it is a campus-wide reform project to support equitable student outcomes. Each institution adapts practices and programming to the needs of their students. Shoreline is in its second year of implementing Guided Pathways. Here is their winter quarter 2021 progress update: 

  • Equity Team: Trained all project co-leads on an equity tool and have designed a 10-hour professional learning experience for Gateway faculty for spring.  
  • Student Voices Team: The 14-member Student Advisory Committee has met weekly. Students have served several times in focus groups for other project teams, providing incredibly valuable feedback on General Education Outcomes and Meta-Majors.
  • Meta-Majors Design Team: In recognition of the complexity and scale of this work, the timeline for this project has been stretched out to June 2022. 
  • Gateway Team: This team has focused on four areas of work: Gateway courses, English co-requisite design, Math co-requisite design and ESL co-requisite design. The focus of the work is for high enrollment courses, in their first year, with low enrollment rates. The team continues to work with each of the areas/courses with strategies to increase success and retention rates. 
  • Intake/Advising Team:  This area of work has divided into 3 key sub-projects: redesigning advising, aligning, and improving intake, and exploring what a new iteration of “college success course” could look like and how it might also include career exploration supports. 
  • Learning Outcomes Team: Is supporting the first year of a multi-year effort to examine and improve our college’s General Education Outcomes. The committee (Gen Ed Outcomes Revision Group, or GEORG) has collected examples of Gen Eds at a variety of other colleges, learned about how Gen Eds were implemented in the early 2000s, and are planning how to collect the first round of input from campus. In recognition of the complexity and scale of this work, the timeline for this project has been stretched out to June 2022. 

Do you want to learn more and get involved? On April 15, SBCTC is sponsoring, and Shoreline is hosting, a panel discussion of innovative and effective models for college success courses. Watch for invitations to events hosted by the Meta-Majors and Gen Ed teams. In mid-spring, we will be recruiting faculty for next year’s 2021-22 projects. 

Commencement 

The College is finalizing plans for this year’s Commencement ceremony on Saturday, June 19, which will include an online/virtual ceremony with an optional campus drive-through. More details will be forthcoming in early spring quarter. The Commencement 2021 Committee invites you to submit nominations for student and faculty speakers by May 7th. They are seeking nominations for speakers whose journeys and/or roles on campus authentically speak to and reflect the student experience. Please email any questions to vp-ses@shoreline.edu

Student Learning & Students, Equity & Success Division Realignment 

During the fall quarter, the units of Student Learning and Students, Equity and Success were combined into one large unit. Each now reports to a single vice president. The Student Learning side continues to manage changes that are carry forwards from last year including the realignment of Business, Communication Studies, and Social Sciences into one division; and the combination of the Library, Tutoring, and Faculty Professional Development under one associate dean, now reporting to the Executive Dean of Learning Resources & Continuing Education. The areas of Student Support will also see some shifts related to cTcLink, retirements, and resignations. Frank Frias, the new Director of Enrollment Services and Financial Aid, will start in mid-April; the area of Orientation and Outreach combined several current staff into a new unit and will report to the Dean of Access & Advising; and finally, the Director of Advising, Running Start & First Year Experience will be hired in late spring to oversee those areas and report to the Dean of Access and Advising.  

Accreditation Update 

As a reminder, the College received four commendations and five recommendations from our fall 2020 NWCCU accreditation visit. The following were the commendations: TSS and eLearning support during the pandemic; Financial Aid and the Foundation working together to provide emergency aid during the pandemic; the Library for continuous collaborative and welcome support services; and for a deep commitment to all our students during the pandemic through quick collaboration for emergency funding; for innovative and flexible faculty during the pandemic; and for concerned leadership, outreach, and action during the pandemic. The following were the five recommendations. We received two “Out of Compliance” recommendations: 

  • Provide evidence of a systematic method for collecting, storing, accessing, using, and sharing data for the purposes of on-going and systematic evaluation, planning, resource allocation and informing decision-making toward and achieving mission fulfillment. (2020 Standard(s) 1.B.1;1.B.2). 
  • Engage in assessment practices that focus on systematic and on-going assessment of course learning outcomes that lead to program learning outcomes in general education, all instructional and student support areas. Assessments must be used to improve student learning outcomes and inform academic and learning support-planning and practices. (2020 Standard(s) 1.C.5;1.C.6;1.C.7). 

We received three “Needs Improvement” recommendations: 

  • Use disaggregated student achievement data including persistence, completion, retention, and post-graduate success for continuous improvement to inform planning, decision making and allocation of resources. Performance on these indicators should be widely published and continually used to promote student achievement, improve student learning, and close equity gaps. (2020 Standard 1.D.2, 1.D.3 and 1.D.4). 
  • Develop and publish a transfer credit policy that clearly defines and maintains the integrity of its programs. This policy should facilitate the efficient mobility of students desirous of the completion of their educational credits, credentials, or degrees in furtherance of their academic goals. This policy should also be widely published and easily accessible. (2020 Standard 1.C.8). 
  • Manage financial resources transparently by defining, developing, and sharing financial processes, policies, and budget development decisions, including ongoing budget management and annual financial statements. Stakeholders should have opportunities for meaningful participation in the budget development process. (2020 Standards 2.E.2 and 2.E.3). 

COVID Emergency Funding 

During the fall quarter, the College was awarded an additional 1.2million dollars in emergency aid, bringing our total student allocation to $2,438,383 (HEERF 1 and 11). The College awarded CARES Emergency funds to 316 students for a total of $513,428.19; United Way of King County funds for a total of $62,482.79 ($138,000 award and matching funds for 2020-21); and Student Emergency Aid Grant (SEAG) funds for a total of $30,579 ($45,000 award for 2020-21). 

During the winter quarter the emergency aid team, led by Derek Levy, Mical DeGraaff, and Tigist Stangohr (amongst others in the Gender Equity Center, Benefits Hub, Financial Aid, and Foundation), distributed over $685,000 to over 460 students. This was accomplished through three additional strategies to improve distribution: heightened communication, including marketing and direct email; increased aid amounts in each category to maximum PELL; and identifying new opportunities for awarding exceptional aid. The highest demand was for tuition, books and supplies, housing, and groceries.  

Additionally, the College was notified of funds to be distributed related to the American Rescue Relief act (HEERF III). The College will receive an additional 4.2 million to be distributed in support of students. Funds need to be expended prior to December 31, 2021 (this date may be extended) and there will be greater flexibility in awarding this third set of funds. You can find more eligibility details on the COVID-19 Pandemic Assistance Fund page

Strategic Plan Goal 2: We continually strive for disciplined excellence and focused improvement in all that we do. 

The College’s Financial Position 

We are tracking well to our 2020-2021 budget. Items that are impacting both the operating and non-operating budget are increased Covid expenditures, decreased enrollment, reduced occupancy in student housing. A new operating budget review process has been implemented to provide more easily accessible financial information to assist budget owners in developing their 2021-2022 budgets. 

Limited Innovation Fund Grant (IFG) Opportunities 

An Innovation Grant Fund of $100,000 has been announced by the President and applications are being received and reviewed by the Strategic Budget Planning Council. This year’s grants are awarded for projects that increase student retention without increasing staff time. 

Employee Engagement – Staying Connected While Working Remotely  

If you are continuing to experience difficulties with working from home (due to lack of space, internet, etc.) and/or are struggling with other aspects of remote operations, Veronica Zura, Executive Director of Human Resources, is available to support problem-solving any remote operation needs. She can help identify options or troubleshoot issues for a variety of needs and you are encouraged to reach out to her directly at vzura@shoreline.edu or to anyone in HR for support. Alternately, you can also still connect with the free and confidential Employee Assistance Program (EAP) offered through the state by phone at (877) 313-4455. 

Waves and Shout-Outs Now Accept Photos 

Offering kudos to colleagues and groups at Shoreline has never been easier. There are two methods: “Waves of Gratitude” and “Shoreline Shout-outs.” Use Waves of Gratitude to acknowledge the work of an individual who has shown great distinction in their work, gone the extra mile to provide a service, or demonstrated an extraordinary attitude in the face of adversity. If you wish to acknowledge the work of a group, team, or division, use the Shoreline Shout-outs. Both now have an added feature of being able to upload a photo in the submission form. Photos can represent the fruits of the individual or group’s labor, a picture of the people involved, or some related artwork. Submission forms are located on the Human Resources page on the Intranet. Submissions are compiled and submitted to Day at a Glance (DAAG) by the Employee Recognition Committee, who encourages everyone to raise up those around them and share some good news and images. 

Residence Hall Update 

The residence hall occupancy is remaining steady at 38%. This allows every resident to have a private restroom and is Covid compliant. We are working to keep students in the residence hall connected to financial and social resources and there have been no incidents of Covid in the building. 

Capital Construction Update 

We are making steady progress on the Health Sciences & Advanced Manufacturing Classroom Complex. The first buildings will be demolished to make room for construction this summer. Working with faculty, staff, and administrators, the process has begun to move the contents out of the buildings by the end of June. 

Foundation Update 

Shoreline Community College Foundation is playing a vital role in providing emergency aid and scholarships to Shoreline students during this challenging time. In the 2020-2021 academic year, the Foundation has secured and distributed over $300,000 in emergency aid and has awarded over $150,000 in scholarships. This year, the Foundation launched the Edwin T. Pratt Students of Color Scholarship and the Margaret Watkins-Grimm Women’s Scholarship to support women and POC students at Shoreline. In addition, through the tireless efforts of Foundation staff member Michelle Cimaroli, we recently received a $50,000 contribution from a private donor in support of student success. The Foundation is excited to continue its fundraising work to support student aid and Shoreline’s capital projects.  

Improvements to the College Website 

The staff in Communications & Marketing continues to engage in multiple College website projects, with quarterly updates being shared on DAAG to keep the campus community informed of notable updates and plans. The team recently partnered with Workforce to redesign a streamlined Workforce page, and also launched a new landing page for ads that target displaced and unemployed workers. The Day of Learning Intranet page was also redesigned for this year’s event.  

For spring quarter, the web team is focused on implementing clearer website governance guidance and procedures, engaging in over 100 user research tests, and planning for significant large-scale ctcLink-related web changes that will begin to take place over summer and fall. Additional redesign projects that will begin this quarter include making improvements to student support pages, launching a new Diversity, Equity, and Inclusion page, a new Land Acknowledgement page, an improved scholarships page, making improvements to the site’s data tracking and analytics, and improving the search engine optimization (SEO) of key pages. 

Summer 2020 Operating Hours 

Based on current health data and the ongoing timeline for widespread vaccinations, the College will continue remote learning and operations through summer quarter (ending August 24, 2021).  

As with prior summer quarters, the College will move to public operating hours of Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m. These summer operating hours will be in effect Monday, June 28 through Friday, September 3, 2021. Supervisors are responsible for working with their staff to confirm remote operation summer schedules that meet the business needs of the College, as well as to inform the public and the Shoreline community of the upcoming summer change to operating hours. Staff members need to discuss and confirm remote operation summer work schedule with their supervisors and ensure updated summer schedules are entered into the TLR system by the first week of June 2021. 

Please note: Staff may request to keep their current schedule (for example, five days of 8-hour shifts) and supervisors are encouraged to approve these requests where appropriate as long as the business needs of the College continue to be met. Additional questions about summer business hours or staff schedules may be directed to scchr@shoreline.edu

ctcLink Project Update 

The ctcLink project has hit a critical milestone as we prepare to go live in early 2022. Over 100 Subject Matter Experts are currently engaged in multiple day-long Business Process Fit Gap Sessions from March through May, along with time intensive homework assignments to help prepare data files for testing in ctcLink this June. This marks the first of several testing and validation cycles that will take place over the next eight months to ensure that the system is set up properly to support our students, faculty, and staff. Thank you to everyone working hard to help us prepare for this transformation.

For a quick update on where we are now in the project and how ctcLink will benefit you, please check out our latest ctcLink Update Video. Also, please be sure to visit The ctcLink, Shoreline’s ctcLink newsletter for updates over the coming months. 

Strategic Plan Goal 3: We ensure that a climate of intentional inclusion permeates our decisions and practices, which demonstrate principles of ecological integrity, social equity, and economic viability. 

Day of Learning 

The College is preparing for our Day of Learning (DOL) that will take place on Friday, April 30 from 8:30 a.m. – 3:30 p.m. The theme of this year’s event is “How Do We Foster Inclusive Change at Shoreline?” We are planning meaningful sessions that will be offered by our campus colleagues and carefully curated by the Diversity, Equity & Inclusive Learning Team (DEI-LT) and with support by the Inclusive Excellence Steering Committee. In addition, we will be honoring the service milestones of our employees in the afternoon, celebrating a total of 875 years of service for those recognized.  

Aisha Hauser has been working with the College since December with the intention of supporting the Diversity, Equity & Inclusive (DEI) professional learning, first with the Admin Team and Classified Supervisors, and now with the DEI Learning Team as they prepare for the DOL. Ms. Hauser’s work is rooted in empowering people to learn to have difficult conversations with the intention of having meaningful dialogue about race and identity. She is offering two more workshops in April along with one on the Day of Learning. Learn more about her pre-Day of Learning sessions

Upcoming Virtual Events – Mark Your Calendar 

Check the Employee Calendar for more information about these events: 

  • Pre-DOL Workshop “Identity & ‘The Danger of a Single Story’” – Friday, April 9
  • Pre-DOL Workshop “Race & Identity” – Friday, April 16 
  • Title IX Refresher Training – Wednesday, April 21 
  • Introduction to Title IX – Wednesday, April 28 
  • Day of Learning – Friday, April 30  
  • Zoom Hall Campus Update Meeting #1 – Friday, May 14
  • Zoom Hall Campus Update Meeting #2 – Friday, June 11 
  • Commencement – Saturday, June 19 
  • Employee Retirement Celebration – Date to be announced 

While we have much work to do, I want to be mindful that we each manage our well-being, both mentally and physically. Taking care of ourselves will help us to serve our students with care and support as we find new ways to come together. Welcome to spring quarter! 

Respectfully, 

Cheryl Roberts, Ed.D. 

President 

Winter & Spring COVID-19 Campus Update

Dear Colleague, 

With continued elevated rates of COVID-19 in our region, I am announcing two important updates for our community regarding our current pause in attendance on campus and our plans for spring quarter. 

Extending the Temporary Pause in Campus Attendance 

The College will extend the temporary pause in on-campus attendance announced last month through January 31. We ask that employees and students refrain from coming to campus during this period to help reduce the spread of the virus after the winter holidays. Limited instructional programs approved to start earlier may continue to meet on campus as needed, and the curbside pickup/drop-off service will remain in operation for students and employees. 

Remote Spring Quarter 

Based on current health data and the anticipated time for widespread vaccinations to take place, the College will continue remote learning and operations through spring quarter (ending June 18, 2021). We will continue to offer primarily online, asynchronous courses, with limited exceptions for face-to-face learning in pre-approved programs. While we are eager to return to campus in greater numbers, the safest choice for our students, employees, and the community at this time is to limit as much in-person gathering as possible. 

Updates to Public Health Guidance 

Governor Inslee recently updated the Healthy Washington recovery plan to restart the state in Phase 1. We continue to ask everyone in our community to keep up the excellent work of wearing masks, staying 6-feet apart, avoiding crowds, and washing hands frequently. As COVID-19 vaccines begin to become more available in our region, there is a phased plan for vaccinations, starting with those at highest risk. You can learn more about this plan on Public Health Seattle & King County’s website

New On-Campus COVID Coordinator 

I am pleased to announce that Ellen Gottas has taken on a new role as our on-campus COVID coordinator. Ellen will be scheduling staff for the student check-in stations, facilitating communication between departments, and working with Greg Jensen to purchase personal protective Equipment (PPE) for the campus. 

In this new year, while we face many challenges, we also have overcome much and can celebrate the resilient community we call Shoreline. I look forward to seeing all that we will accomplish together in support of our students, even as we remain apart. 

In health, 

Cheryl Roberts, Ed.D.
President

Welcome to Winter Quarter 2021

Dear Colleague, 

As we enter this new year, I hope you had time to rest and renew over the winter break. A new year and a new quarter provide us all with an opportunity to step back from the life-changing events we and our students experienced in 2020 and reset our intentions for the rest of the academic year. As a College community, I would like us to continue building and enhancing our relationships with one another so that we can be as successful as possible in our shared work of serving our diverse students. They depend on each of us to help them achieve their educational hopes and dreams. I am hopeful that winter quarter marks a time where each of us can seek ways to ensure Shoreline remains a place where all of us feel welcomed and valued for the work we do each day. 

We have much to be hopeful for as we enter 2021. Here are some important updates I would like to make sure you know about as we gear up for another full and fruitful quarter together. 

Strategic Plan Goal 1: We attract students and community learners and ensure successful attainment of their goals through our programs, services, and teaching and learning environments.  

Winter Quarter Student Enrollment/FTE Update  

As of Tuesday, January 5, overall FTE was down 617 (-14.7%), with state-supported FTE down by 328 (-11.1%), international contract down 243 FTE (-31.1%), and Running Start down by 5 FTE (-1.9%). We are also down in new students, with 204 fewer new students compared to last winter (-27.3% decrease in headcount). Daily updated enrollment information is available on the report server to any employee.  

Accreditation Next Steps 

Thanks to all who took part in the November visit by an evaluation team from the Northwest Commission on Colleges and Universities (NWCCU), our regional accrediting agency. The evaluation chair read their four commendations and five recommendations at a public meeting on Thursday, November 12. Three of the recommendations were related to assessment and use of data, a fourth focused on adoption of a transfer credit policy, and the last addressed transparency in managing financial resources. 

The evaluation team’s report has been submitted to the Commission, and President Roberts and Bayta Maring, Shoreline’s Accreditation Liaison, will attend the virtual Commission meeting on January 14 to respond to questions. Following the meeting, the Commission will take action on Shoreline’s accreditation status. In the meantime, various teams and workgroups at Shoreline are already developing plans to address the evaluation team’s recommendations. If you have questions about the accreditation process, please contact Bayta Maring (bmaring@shoreline.edu). 

Guided Pathways Update  

The Guided Pathways Core Team — consisting of faculty, staff, and administrators and co-led by Dutch Henry and Brigid Nulty, established six Guided Pathways (GP) project teams, including more than 50 campus participants. Each team recruited additional members, created an annual workplan, conducted research, gathered data, and connected with other colleges around the state. The teams are finding that while the project teams are distinct, there is significant intersection and overlap in their work. They continue to work to find ways to keep projects aligned with each other, so that they are productively complementary. The teams are as follows: 

·         Equity Team: Conducted initial equity training for the Core Team; finalizing an equity tool for all GP teams; and started planning professional learning on equity and antiracist pedagogical practices across disciplines. 

·         Student Voices Team: Creating a Student Advisory Committee of paid student members who will be available to offer feedback to all GP teams starting in winter quarter; developing survey and focus group protocols and questions. 

·         Pathways Design Team: Documented and analyzed meta-majors and pathways at other colleges and began developing a pathways design process for use with faculty, staff, and administration across campus; due to the complexity and scale of this work, the timeline for this project has been stretched to June 2022. 

·         Gateway Team: Started a new collaborative English co-requisite project with English, ESL, and ABE; identified key non-English and math gateway courses at Shoreline; and started a placement review; created two Tableau dashboards to inform work around placement and first-year course success: Shoreline Placement Data and Shoreline Gateway Course Success Rates; the SBCTC Statewide Common Course Dashboard is also a great resource. 

·         Intake/Advising Team: Began researching how to design inclusive, engaging intake and advising experiences for students; collaborated with campus stakeholders and other GP schools; began designing a first-year experience course and additional student learning activities aligned with the College’s mission, values, and Guided Pathways goals.  

·         Gen Ed and Learning Outcomes Team: Developed a process to collaborate with Faculty Senate on revising General Education Outcomes and identified sub-groups for the revision process; in recognition of the complexity and scale of this work, the timeline for this project has been stretched to June 2022. 

The Guided Pathways Equity Team has identified two articles that discuss how equity is centered in Guided Pathways reforms. Check them out on the Learn More About Guided Pathways page in the Guided Pathways Canvas shell. 

Strategic Plan Goal 2: We continually strive for disciplined excellence and focused improvement in all that we do.  

Students, Equity & Success (SES) Organizational Updates 

Several transitions have occurred in the past two months in SES, requiring the division to examine both current and future needs, as the College implements ctcLink and invests in Guided Pathways. We are currently searching for a Director of Enrollment Services & Financial Aid, with other alignments in the department to follow as needed. Advising and Running Start provided feedback about service gaps, and a Director of Advising, Running Start & First-Year Experience position will be posted soon to fill those needs. These positions require no additional funds, as all dollars have been reallocated from staffing vacancies. To better support these transitions, Lisa Malik, Acting Dean of Access & Advising, will continue in her role through June 2022. 

COVID-19 Updates 

As a reminder, the campus is observing a two-week pause on any in-person work or classes January 4-18, to help reduce the spread of the COVID-19 in the local community, with the majority of our classes and operations continuing remotely through winter quarter. Information about remote campus resources is available for students and a COVID-19 faculty/staff page is also available for employees. We will continue to follow all protocols outlined in our campus reopening plan and will announce plans for spring quarter operations later in winter quarter, as we continue to monitor public health data and guidance about the virus. 

Inclement Weather & Suspended Operations Reminder 

During this season of inclement weather, please review the 2020-21 Suspended Operations Memo. While situations where employees would be unable to work from home due to weather may be limited, there could still be conditions that would impact our ability to continue remote operations, in which case a status of suspended operations would occur. Please remember that it is also important to ensure your contact information in Rave Alert is up to date to receive any emergency messages from the College. For more information about suspended operations, please contact your supervisor or Human Resources.  

Housing Update 

The residence hall is currently 40.7% leased this quarter, with the majority of winter move-ins having taken place on January 4-5. About 70% of the current residents are domestic students, and 30% are international students. We continue to receive a steady stream of applicants who are finalizing their plans at the last minute. A new virtual tour recently launched on the 7000 Campus Living website to allow prospective residents to explore the inside of the building. Residential Life staff continue to provide passive/remote programming for residents to keep them safely engaged in community-building activities as the new quarter gets underway. 

Health, Science & Advanced Manufacturing Classroom Complex 

There are a number of exciting developments on the Health Sciences & Advanced Manufacturing Classroom Complex (HSAMCC) building, the new three-story, 50,790 square-foot building that will break ground in summer 2021 (on the current site of the 2500 building). This facility will contain specialized classroom and lab space for biomanufacturing, biology/microbiology, anatomy/physiology, chemistry, phlebotomy, medical laboratory technology, and advanced manufacturing, as well as general classrooms, faculty offices, and group study and social spaces. Once construction is completed in spring 2023, the remaining portion of building 2400 as well as buildings 2600, 2700, and 2800 will be demolished, making room for a beautiful new landscaped quadrangle. 

Though funding for the HSAMCC project is not yet finalized, the project is at the top of the State Board’s Capital Budget Request for the 2021-23 biennium and we anticipate confirmation of construction funding by spring 2021. As we prepare for the start of construction, we will reach a number of key milestones in the coming months: 

·         Manufacturing and dental equipment in building 2500 will be relocated to temporary and permanent facilities. 

·         New heating will be added to the 2200 building, as the existing heat source is in the 2400 building, which will be demolished. 

·         Building permits from the City of Shoreline will be issued. 

·         The construction team will begin preliminary mobilization, including mobile job trailers, construction fencing, and signage. There will be a variety of changes to the parking and traffic flow to the area north of building 2500.  

·         Demolition of the 2500 building and a portion of the 2400 building is expected to begin in July 2021. More updates will be shared as we near this date. 

Capital Campaign Update 

Current pledges in our Capital Campaign for the HSAMCC building stand at $700,000, with most of these commitments by Capital Campaign Cabinet members and our neighbors in the Highlands. This leaves $2.3 million in funding that remains to be secured by June 30, 2021. The Foundation continues our advocacy efforts within the life health industry and has secured the support of executive-level leadership in the biomanufacturing industries to advocate on our behalf. AGC Biologics CEO Patricio Massera will host a virtual roundtable/webinar of biotechnology leaders to introduce other leaders to Shoreline and the HSAMCC project with the goal of creating new partnerships who will advocate for our project and come alongside us in funding it. 

Solution for the Six-Way Intersection at Greenwood, 160th, and Innis Arden 

There’s good news to share about the six-way intersection at the College’s main entry, which has been the source of extensive discussion and strong emotions for the College and surrounding community over the years. At the close of 2020, the College finalized an agreement with the City of Shoreline that requires the City to replace the intersection with a new roundabout no later than 2026. Reaching this agreement was a requirement under Shoreline Community College’s Facilities Development Plan (FDP) and other related planning documents and agreements with the City. The purpose of the new roundabout is to enhance safety and ease traffic congestion, which will benefit the College and community alike. Under the finalized agreement, the College has funded the estimated cost of the roundabout and the City is required to complete all engineering, design, and construction including coordination with neighboring property owners, and covering any cost overruns. We are excited to have a solution to this longstanding traffic problem and will keep the College community apprised as the project progresses. 

$1 Million Grant from Delta Dental and Washington Dental Service 

I am pleased to announce that Washington Dental Service and Delta Dental of Washington Board of Directors recently approved a grant to the UW School of Dentistry (UWSOD) to support facility renovations to house our Dental Hygiene program. The $1 million grant, plus a matching grant of up to $500,000, was used in 2020 (and will be used in 2021), to remodel the UWSOD space to ensure our Dental Hygiene program will be sustained for the future. I am deeply appreciative of the dental community’s investment in our program and our students. I am also grateful to our Board of Trustees for their support in using capital dollars to fund an initial $1.3 million in renovations at UWSOD that were critical in paving the way for us to receive this grant. 

2021-22 Budget Planning Process 

The 2021-22 budget calendar is being developed and finalized. Mid-year budget reviews will take place in January and February. The VP for Business & Administrative Services will check in with departments to review the current year budget and coming year budget considerations. The Budget Planning System (BPS) will be open for review and input in mid-March 2021. 

Innovation Fund Grant Request Process 

While the College will pause on the Abbreviated Strategic Action Plan (aSAP) budget request process this year to minimize any new ongoing operational expenses, we will have limited Innovation Fund Grant funding available for the 2021-22 fiscal year. Please watch for more information in the next month about the timeline, criteria, and proposal process for these funds. 

Improvements to the College Website Digital Experience 

With the late-summer launch of the new home page, main menu, and Enrollment & Aid section, we continue to see increased traffic and longer, richer interactions with prospective students on our website. As part of the College’s digital roadmap, significant work continues on the website to continue improving the digital experience for students. This fall, the following pages were redesigned or newly launched: Student Life & ClubsVirtual Admissions EventsWork-Study JobsPhi Theta Kappa Honors SocietyTake Classes at ShorelineTransitional Studies landing page, announcement banners, and the Find My Registration Date page. 

The Communications & Marketing (C&M) team also overhauled the College’s search engine marketing campaigns (leading to a significant increase in leads), began developing dashboards to make it easier to monitor and share web data, created a living student journey map for various groups to use, and helped pull together guidance around the College’s use of live chat, booking online appointments, and public-facing Zoom rooms, in conjunction with other departments. 

Over the rest of this academic year, C&M will focus on implementing clearer web governance guidelines, improving the search engine optimization (SEO) of key web pages, engaging in user testing and research, improving the College’s blog strategy, and planning for large-scale ctcLink-related web changes. Redesign projects will also include the Workforce Education page, a new Diversity, Equity and Inclusion (DEI) web page, Human Resources landing page, updating key landing page templates, and improving the Communications & Marketing web pages. 

ctcLink Update & Amended Hours in Human Resources, Enrollment Services, Financial Aid, and Cashiering 

The ctcLink Project is now in the implementation phase with more than 100 Subject Matter Experts (SMEs) from across campus currently training in Canvas to become acquainted with the new system. This will prepare us for meetings with the state starting this month to begin setting up ctcLink for Shoreline and will kick off an intense 12-15 months of learning, data review, and testing to be ready to go live in early 2022.  

To help support this massive effort, Human Resources & Payroll, Enrollment Services, Financial Aid, and Cashiering will all have adjusted open hours through the winter quarter:  
 

·                     Monday, Tuesday, Thursday: 9 a.m. – 4:30 p.m.  

·                     Wednesday: 11 a.m. – 4:30 p.m.  

·                     Friday: 9 a.m. – 4 p.m. 

Open Office Hours with Executive Team 
In the spirit of open communication, each member of the Executive Team holds monthly office hours open to any employee on campus for conversation and time to ask questions. You can find their office hours and Zoom links for winter quarter on the Executive Team Virtual Office Hours Sharepoint site

Employee Recognition Committee Introduces “Shoreline Shout-Outs” 

Does your department have any accolades or accomplishments to share with the entire campus? “Shoreline Shout-Outs” is a new way for departments or teams to share pride in their excellent work, projects, and accomplishments. While “Waves of Gratitude” recognize and thank individuals for their work, “Shoreline Shout-Outs” is intended to be a way for departments, divisions, and teams to celebrate their own accomplishments and milestones that might otherwise go unnoticed by the rest of the campus community. Examples of shout-outs could include awards or recognition received from community or industry organizations, completion of large projects, or examples of successful teamwork. You will soon be able to submit your department’s “Shoreline Shout-Out” online and the Employee Recognition Committee will regularly publish them on Day at a Glance. Please watch for the link to be shared soon and get ready to shout out our good work! 

Strategic Plan Goal 3: We ensure that a climate of intentional inclusion permeates our decisions and practices, which demonstrate principles of ecological integrity, social equity, and economic viability.  

Inclusive Excellence Steering Committee (IESC) and Diversity, Equity and Inclusion Learning Team (DEI- LT) Update 

The purpose of the 2020–2021 DEI Learning Team is to develop a DEI professional learning plan for this year, including outcomes and metrics, and develop the content for the Day of Learning. In addition to this work, the 2020-2021 Inclusive Excellence Steering Committee will be preparing for the arrival of a new Executive Director of Diversity, Equity, and Inclusion by advancing the committee’s understanding of the Inclusive Excellence Model. All this work is to prepare the Executive Director with a good framework to begin this work at the College. 

Executive Director of Diversity, Equity, and Inclusion 

Following input from the Inclusive Excellence Steering Committee, the Diversity, Equity & Inclusion Learning Team, and the Executive Team, the College has opened the Executive Director of Diversity, Equity, and Inclusion position for recruitment. Today is the first date of consideration for applications and the College anticipates the first-round interviews to begin in late January 2021, with second-round interviews (including a campus-wide zoom hall) scheduled in February 2021. Questions regarding this recruitment or others may be directed to Human Resources

Funding Opportunities for Students 

We know many students are facing additional financial hardship as a result of the COVID-19 pandemic. The good news is the College has many ways to help students afford school. Please refer all students who need financial assistance to Financial Aid (finaid@shoreline.edu, 206-546-4762) to learn more about special funding opportunities, including: 

·         CARES Act Funds for Students – Currently enrolled domestic students may apply this quarter for COVID-19 Pandemic Assistance Fund cash grants up to a maximum of $2,115 to help pay for tuition, fees, technology, books, housing, food, childcare, and healthcare. 

·         Washington College Grant – Many more Washington students from median and low-income households will qualify for increased state aid through the Washington College Grant that would allow them to attend college for free or at a reduced price. To qualify for these funds, students are to fill out the FAFSA.  

·         Scholarships & Emergency Aid – A range of quarterly scholarships through the Foundation and other emergency aid is available to new and continuing students. 

Minimum Wage Increase 

Supervisors of hourly staff, please note the minimum wage rate for Washington State has increased from $13.50/hour to $13.69/hour, effective January 1, 2021. The Office of Human Resources has processed this change and will be sending notification to impacted hourly/student positions regarding their rate increase shortly. Any questions can be directed to Human Resources at scchr@shoreline.edu

Upcoming Winter Events: Mark Your Calendars!  
 

·         January 14, 27 – Title IX Refresher Training 

·         January 18 – Martin Luther King, Jr. Holiday – College Closed 

·         January 28 – Zoom Hall Budget Update Meeting #1 

·         February 26 – Zoom Hall Budget Update Meeting #2 

·         March 19 – Zoom Hall Budget Update Meeting #3 

Thank you for the continued gifts you bring in support of our students. Welcome to winter quarter and to 2021! 

Warmly, 

Cheryl Roberts, Ed.D.

CARES Act funds available for students

Image of a young man wearing a mask holding up dollar bills with the heading "Facing financial hardship during the pandemic?"

Please help spread the word that winter quarter COVID-19 Pandemic Assistance Fund dollars are available for students experiencing hardship due to the pandemic.

  • Qualified students can request up to a maximum of $2,115 per quarter for tuition, technology, textbooks, rent, food, childcare, or healthcare expenses 
  • Funds are dispersed on a first-come, first serve basis starting January 4  
  • Students who have applied in a previous quarter may apply again 
  • Applications will remain open until all funds are dispersed 

Learn who’s eligible: www.shoreline.edu/covidfund

Questions? Email emergencyaid@shoreline.edu

Winter Quarter Classes & Operations

Dear Colleague,

Based on current public health information, Shoreline Community College will continue remote operations and remote instruction through winter quarter (which ends March 24, 2021). 

For winter quarter, classes will be offered in the following formats: 

  • Online: Constructed as 100% online (no specific day/time) 
  • C19 Online: Temporarily online due to COVID-19 (no specific day/time) 
  • On-Campus: Limited professional-technical classes may meet in person (specific days/times listed) 

As with previous quarters, any employees or students who need to come to campus will be required to secure pre-authorization and follow our COVID-19 campus access protocols (learn more on the Faculty/Staff COVID-19 web page). The only campus buildings accessible to the public at this time are the Dental Hygiene Clinic and the Parent Child Center.

While I know we would all prefer to be back together on our beautiful campus again, given the continued transmission rates of COVID-19 in King County, this is the safest and best choice for our students and employees.

Respectfully,

Cheryl Roberts, Ed.D.
President
Office of the President