Fall Employee & Student Vaccination Requirements, Timelines

The following message was sent to all employees on September 3. Vaccination requirements for students were also sent to current and prospective students on this date. Read the student message.

Dear Colleagues,

As previously shared  in the August 18, 2021 message to campus staff and faculty, under Governor Inslee’s Proclamation 21-14.1 a vaccination requirement was put in place prohibiting College employees from engaging in work after October 18, 2021 if the employee has not been fully vaccinated (or determined to have an authorized vaccine exemption) against COVID-19.  More information regarding the specifics of the vaccine mandate can be found on the College’s COVID-19 Updates for Faculty & Staff webpage.

How does this proclamation impact me?

Based on the mandate, all employees (including student employees), volunteers working on campus, and contractors with the College have until October 18 to be fully vaccinated as a condition of employment.  Please note individuals not able to comply with the vaccine requirement (or approved exemption) will not have employment with Shoreline after October 18, 2021.

Where can I get the vaccine?

Shoreline Community College, in partnership with the Shoreline Fire Department, is offering a series of pop-up COVID-19 vaccine clinics on campus on Mondays, Wednesdays (9 a.m. – 5 p.m.) and Fridays (9 a.m. – noon) through October 8, 2021. The clinics are open to students, employees, and members of the public who have not been vaccinated or those who are immunocompromised seeking a booster shot. Pfizer-BioNTech and Moderna vaccines will be available. Sign up for an appointment.

Where do I complete the Vaccination Attestation?

Fill out the online attestation form regarding your vaccination status. HR will post opportunities via zoom or in person to provide proof of vaccination status by visual inspection of your vaccination card or documents shortly. Stay tuned!

What are the dates for vaccination that meet the October 18 deadline?

  • Pfizer – First dose no later than 9/13/21, second dose no later than 10/4/21
  • Moderna – First dose no later than 9/6/21, second dose no later than 10/4/21
  • Johnson & Johnson – Single dose no later than 10/4/21

Which documents are needed to provide proof of vaccination?

Please be ready to show photo identification and proof of vaccination:

  • CDC COVID-19 Vaccination Card or photo of the card; or
  • Documentation of vaccination from a health care provider or electronic health card; or
  • State immunization information record; or
  • Employees vaccinated outside the U.S. may show a reasonable equivalent of these documents 

Please note, at this time the College is not required to, nor does it plan to keep copies of vaccination documents.  

How to I request a medical or religious exemption to the vaccination requirement?

  • Please keep in mind that medical/religious vaccination exemptions and accommodations related to on-campus work requirements are two separate things.  If a vaccination exemption is approved, you will engage in an interactive process with Human Resources regarding potential reasonable accommodations for you to perform the essential functions of your job.

I’m vaccinated but still need to request an accommodation to on-campus work requirements. What do I do?

Contact HR at scchr@shoreline.edu to begin the interactive dialogue related to your accommodation request.

I have other questions not already answer above.

Contact HR at scchr@shoreline.edu, and/or your supervisor with any additional questions.

Thank you!

Veronica Zura
Executive Director of Human Resources

Conversion to Vaccinated Required Campus for Fall 2021

Dear Faculty and Staff of Shoreline Community College,

Governor Jay Inslee released a new proclamation with updated COVID-19 guidance for Washington colleges. The full proclamation is available online, it provides two paths forward for colleges: (1) require vaccinations on campus and operate with no social distancing requirements; or (2) have no vaccine requirement and operate under many of the same restrictions that were in place this past year. 

Based on this guidance, we have made the decision that, effective September 7, 2021, Shoreline Community College will require students, staff, and faculty to be fully vaccinated against COVID-19. However, as there continue to be concerns related to new variants of the virus, and to ensure a safe environment, the College will continue to require that masks be worn at all times while indoors in settings with other people (offices, meetings, classrooms). 

By September 7, 2021 employees (regardless of work location) will need to verify that they have been fully vaccinated unless they are claiming a medical, religious, or philosophical (personal) exemption. Students who are taking classes on campus will also need to provide this verification before classes begin in Fall 2021. Please note, students who are enrolled exclusively in online or virtual classes and will not be required to verify their vaccination status. We are currently developing a system that will allow you to submit COVID-19 vaccination verification or exemptions (for staff and students). Watch for more details on this process in the coming weeks.  

In tandem with the gradual re-opening of our campuses, the College will continue to offer robust online learning options and virtual services so that all of our students can learn in the environment that works best for them with the support they need, as they pursue their education at Shoreline.  

We are hopeful that, by working closely with all employees regarding safe re-opening options, this will allow the College to focus on rebuilding enrollment while ensuring that Shoreline stays at the forefront for education in the Seattle region. Our hope is that being a fully vaccinated campus will be the best and quickest way for us to get back to in-person learning in a way that protects our individual and collective health and safety while maintaining an abundance of caution.

While this message provides a broad overview regarding the vaccination required direction the College will be moving in, in the coming weeks the College will continue to post updated COVID guidance and FAQ’s on the Shoreline Community College website.

Sincerely,

Phillip J. King

Acting President

Message from President Roberts: 2021 End-of-Year Communication

Dear Colleague,

It is hard to believe we are already at the end of the 2020-21 year! It has certainly been a year none of us could have imagined and, as a College, we’ve weathered so many challenges together. As always, I am so grateful for your continued dedication to our students and for rising above so many unanticipated obstacles. As this is my last quarterly message to you as President, it is bittersweet to think about concluding my time here at Shoreline. What I will take with me when I leave, more than anything else, is the knowledge that there are so many caring individuals at Shoreline who want to guide our students to success. Here are some important updates I want to share with you as we begin to close out spring quarter.

COVID-19 Update

With up to 25% of our fall classes having an in-person component, we continue to assess and gather input on potentially increasing some support services on campus. And while the College has not yet made a determination about a vaccination requirement for students or employees, we continue to enforce mask wearing, social distancing, and cleaning practices for all on-campus activities. Summer and fall hybrid class sizes have been adjusted to ensure appropriate social distancing and safety protocols, and the College is following Centers for Disease Control & Prevention (CDC) guidelines regarding appropriate building air filtration. Any updates to this information will be shared widely with the campus community as it becomes available.

STRATEGIC PLAN GOAL 1: We attract students and community learners and ensure successful attainment of their goals through our programs, services, and teaching and learning environments.

Student Enrollment Update
After a full year of predominantly remote learning, Shoreline’s total annual enrollment was down 8.3% compared to the previous year (5086 annual FTE compared to 4663). To give this number context, the entire system of community and technical colleges in Washington was down 14% in enrollment overall (as of Winter 2021). International enrollment will end the year 18% down (930 to 758), compared to the system which was down 37% as of Winter 2021. State-supported FTE was down 6.4% (3558 to 3332) compared to –15% system-wide. Running Start enrollment continued to increase (by 6.2%, 279 to 307 annual FTE), compared to flat enrollment state-wide.

Accreditation Work Continues
On February 12, 2021, the Northwest Commission on Colleges and Universities (NWCCU) reaffirmed Shoreline’s accreditation. As reported immediately after the visit in fall, Shoreline has received five recommendations to address during the current accreditation cycle; the reaffirmation letter specified that two of these recommendations, both related to assessment, are “out of compliance,” meaning that Shoreline has two years to show substantial progress. The Commission requested an ad hoc report in Fall 2021 to update on the College’s transfer of credit policy and another ad hoc report in Spring 2022 to address the two recommendations about assessment. Due to the reduced capacity for assessment because of ctcLink, Shoreline has requested and was granted an extension on the second ad hoc report to Fall of 2022. If you would like to contribute to Shoreline’s efforts to address recommendations currently out of compliance, please consider getting involved in the general education outcomes revision or contact Bayta Maring (bmaring@shoreline.edu) about paid opportunities for faculty to participate in outcomes assessment work this summer.

Guided Pathways Update
This year, the Guided Pathways (GP) teams launched multiple projects through the collaborative leadership of faculty, administrators, and staff.

  • Our Equity Team provided valuable training and coaching to all our project leads and created a tool to guide and center equity in each project; they also created the Equitable, Inclusive, Anti-Racist Pedagogy Institute.
  • You may have attended a workshop by the Meta-Majors team, who are tasked with reforming our “Areas of Study” and creating program maps – the work will continue next year.
  • The Student Voices team created a Student Advisory Council and collected valuable qualitative data to inform our many projects; they will be analyzing the data through Fall.
  • Our Intake and Advising project team embarked on several sub-projects. They identified Starfish as the preferred software and have identified the human supports they will need to implement it during the coming year (we have used GP money to pay for a 3-year subscription up front), they have created a new College Success course, which will be piloted in Fall 2021 and Winter 2022, and they have created a Canvas-based tool to support students through the intake/onboarding process.
  • Our Gateway Team also had several sub-projects: the creation of a co-requisite English 101 course in partnership with ABE and ESL, completion of all math pathways, revision of ESL and ABE using “cluster” and bucket course models and connected with the College Spark-funded co-req efforts in Math. In addition, the Gateway Team identified a number of non-English, non-Math Gateway courses at Shoreline, delved into the (disaggregated) student success rates in those courses, and shared the findings with faculty who teach in those disciplines.
  • Lastly, but not least of all, the Learning Assessment Team facilitated the launch of a multi-year effort to redesign our General Education Outcomes.

In May, the GP teams developed a budget for the 2021-22 fiscal year, based on an expected $1 million in state funding. They advertised course release roles to lead projects next year and are finalizing the faculty hires. They are also creating a comprehensive End-of-Year Report that they hope to have published to our informational site (in Canvas) before the end of Spring quarter.


Join Us for Commencement 2021!

You are formally invited to tune in to our virtual Commencement Ceremony on Saturday, June 19, in recognition of all Shoreline graduates who have completed a degree within the 2020-2021 school year. Our graduates have worked diligently and navigated tremendous hurdles to reach this point in their education. They are deserving of a meaningful celebration to mark this milestone, and this year will be no different! 

  • Virtual Ceremony: The ceremony will be livestreamed on YouTube at 10:00 a.m. Pacific time. The link will be made available on the Commencement web page 24 hours ahead. Our hope is that our virtual format will encourage all graduates, near and far, to safely celebrate their achievements with families and friends!
  • Drive-Thru Celebration: Many graduates have signed up to participate in the optional drive-thru celebration in our campus parking lot from 1:00-3:00 p.m. Attendees will receive small gifts and will be cheered on by faculty and staff from the safety and distance of their vehicles. If you’re interested in volunteering at this event, please RSVP online.

2020-21 Retiree Celebration

On June 10, the College celebrated this year’s retirees with an online celebration, sharing highlights and appreciation for their combined total of 390 years of work at the College. Please join me in thanking the following 2020-21 retirees for their exemplary support and service to Shoreline: Vince Barnes, Sandra Bishop, Mary Cheung, John Gahagan, Elizabeth Hanson, Debby Hunter, Chanthol Kong, Betty Kost, Jo McEntire, Linda Mickelberry, Betty Peace-Gladstone, Marissa Robertson, Sue Seegers, Bruce Spitz, and Sherri Walley. Best wishes to you all for a wonderful retirement!

STRATEGIC PLAN GOAL 2: We continually strive for disciplined excellence and focused improvement in all that we do.

ctcLink Update
Spring has brought much activity and excitement for the ctcLink Project, with over 120 Subject Matter Experts from across campus engaging in a combined 60 workshops and submitted over 130 “assignments,” providing critical information to help SBCTC set up the new system for Shoreline. 

Looking ahead to summer, these team members will be testing the accuracy of Shoreline’s data pushed into ctcLink, PeopleSoft. This work is important as accurate data is essential to making sure our systems will work in ctcLink, including areas such as payroll, vacation and sick balances, purchases, transcripts, enrollment, faculty workloads, financial aid. In addition, our Subject Matter Experts will be increasingly busy learning the new system, improving business processes for our students, and helping us as we prepare targeted and meaningful training opportunities for students, faculty, and staff. If you have questions or want to learn more, please email ctcLink@shoreline.edu.

Website Updates
This quarter, Communications & Marketing web staff facilitated user research, auditing, and workshops to help prepare for future web changes tied to strategic enrollment management, ctcLink, and Guided Pathways. Some examples of this include A/B user testing to gain insights about our site’s performance against peer colleges, an audit of ctcLink web page changes, facilitating an International Education web strategy workshop, and assisting with a workshop in collaboration with Guided Pathways. Also launched was a new Land Acknowledgement page, a new Open House page, a Summer enrollment landing page, an improved Commencement page, Bookings integrations on several pages, and search engine optimization (SEO) improvements.

In progress for early summer is building a new Presidential Search page, a DEI page, a CTE dual credit page, facilitating the integration of the AIM platform on the site, continuing to implement website procedures, and updating the COVID and remote campus pages.

Looking ahead, the web team will turn its attention to ctcLink as a primary focus for the fall. Working in collaboration with several departments, dozens of web pages will require significant reworking to accommodate changes that ctcLink will bring for students (in terms of application, registration, financial aid, and payment forms, transactions, and instructions) and employees (in terms of Intranet tools, forms, and content). As such, the web team will have limited availability to take on any new requests for significant website changes through the fall and winter. Additional future projects already in the planning stages include Funding & Aid section improvements, International Education section improvements, and additional SEO improvements.

Summer 2021 Operating Hours

As a reminder, the College will move to public operating hours of Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m. These summer operating hours will be in effect Monday, June 28 through Friday, September 3, 2021.

Supervisors are responsible for working with their staff to confirm remote operation summer schedules that meet the business needs of the College, as well as to inform the general public and the Shoreline community of the upcoming summer change to operating hours. Staff members need to discuss and confirm remote operation summer work schedules with their supervisors and ensure updated summer schedules are entered into the TLR system no later than end of June 2021. Please note: Staff may request to keep their current schedule (for example, five days of 8-hour shifts) and supervisors are encouraged to approve these requests where appropriate as long as the business needs of the College continue to be met. If you have additional questions about summer business hours or staff schedules, please contact Human Resources.

Innovation Fund Grants

The Strategic Budget Planning Council completed their work this year on Innovation Grants. They announced to the campus that $100,000 of Innovation Fund Grants was available for projects meeting the following criteria:  supporting student retention without creating additional time/work burdens on staff. A total of 13 grant applications were received and the Council provided a preliminary ranking to the Deans. The Deans reviewed the applications and recommended to the Executive Team (ET) that five of the applications be funded with Innovation Grants. Additionally, four applications will be funded with Guided Pathways funds and one from VP funds, so a total of ten innovation projects brought forth by the campus community were approved by the President for funding.

Correcting Factual Inaccuracies from the May Board of Trustees Meeting

At a time of transition, it is important that information is presented in a clear, straightforward manner with factual accuracy. Otherwise, misinformation can engender uncertainty and undermine the morale of the College. In last month’s constituency reports at the Board of Trustees meeting, there were several factual inaccuracies, which need to be corrected:

  • Budget reductions were not due to poor management or lack of leadership by Administration. On the contrary, College Administration monitored the steep decline in domestic and international enrollments due to the former federal administration visa policies, the COVID-19 pandemic, and the impact of the new state allocation model on the College’s finances. The President and the Executive Team (ET) took actions that required a rebalancing of our budget to align our expenditures with projected revenue. In consultation with the campus community through survey information and meetings with union leadership, the Administration made difficult decisions to reduce personnel, given this is the largest part of our budget. Good news going forward, the College does not anticipate further reductions if current enrollment and revenue projections stay the same or improve.
  • I announced my retirement and then the Faculty Senate took a vote of no confidence. 30% of the total faculty voted to support this action. The Board of Trustees also outlined the inaccurate information presented by the Faculty Senate Council upon which the vote was made.
  • The Board did not take any action to “fire” the President of the College due to poor performance. The Board made a decision to utilize the clause in the President’s contract, termination for convenience, which was not for cause or poor performance. The Board approved a resolution at their May 14, 2021 meeting showing appreciation for the leadership, dedication, and accomplishments of the President’s service to Shoreline.
  • The College is part of a statewide governance system with specific responsibilities that are held within the Board, including the hiring of a president. Each employee group, as well as the students, play an important role in providing input and feedback on our governance system with specified authority given through the Office of the Governor and Board policy to the Board of Trustees and the President. The Board will continue to use its practice of seeking recommendations from the campus and larger community, including during the presidential search.

STRATEGIC PLAN GOAL 3: We ensure that a climate of intentional inclusion permeates our decisions and practices, which demonstrate principles of ecological integrity, social equity, and economic viability.

Budget Process for 2021-22

The coming fiscal year’s budget is in process and awaiting final revenue information from the state. The coming year’s budget is expected to be fairly flat to the current year’s budget. The state allocation is projected to be relatively flat and enrollment still appears to be trending downward. A slight increase in expenses is expected due to continued COVID-19 costs and the anticipated reopening of the College later in the year.

Capital Construction
We are excited to share that the new Health Sciences and Advanced Manufacturing Classroom Complex (HSAMCC) will be breaking ground in the next few weeks. This is a culmination of years of planning and extensive stakeholder involvement.

The Health Sciences and Advanced Manufacturing Classroom Complex (HSAMCC) will replace five existing buildings (2400, 2500, 2600, 2700, and 2800) with the construction of a new 50,700 sf Building. The building will be located on the footprint of the existing 2500 Building. It will provide space for Chemistry, Biology, Medical Lab Technology, Engineering, Advanced Manufacturing and Bio-Manufacturing. The three-story structure will look South over an open space that preserves existing, significant trees and landscape features, provides outdoor student gathering areas, connects to the 2900 Building on the East and to the College’s next major project, the 55,000 square foot STE(A)M Building on the West.

Here is a summary of this year’s capital project activity and periodic updates will be provided throughout the year:

  • July 2021 – Contractor Mobilization and Construction Start
  • July/August 2021 – Demolition Phase One includes existing buildings 2500 and North 2400 buildings (includes greenhouse and pond)
  • Summer 2021 – Ground-Breaking Event
  • August 2021 – March 2023 Active Construction of HSAMCC

Capital Campaign

I want to keep you apprised of where we are with the College’s Capital Campaign. We have $1 million in pledges to date. We have a $1.6 million request to Senator Murray for the HSAMCC building and all asks are out to our major partners. I want to thank Diana Dotter, Executive Director of the Foundation, for her help in moving forward the Capital Campaign with me. It has been a challenge and exhilarating to see our partners come alongside Shoreline in ways we’ve never experienced.

Residence Hall Update
7000 Campus Living is concluding its second year of operations and has maintained an approximate 39% occupancy throughout this academic year. Blanton Turner, the residence hall property management group, has already received 36 new applications for fall, conducted 16 virtual tours, and received 98 inquiries from prospective residents in May.

Residential Life worked to support residents in a socially distant way this year, facilitating virtual engagement opportunities and providing one-on-one support for residents. This included offering over 60 events and opportunities to support community engagement, including virtual game nights, a tiny library in the lobby, month-long contests, and grab & go activities available for pickup daily in the building. To support students navigating financial hardship due to COVID-19, Residential Life staff facilitated drop-in hours to coach students through the COVID Pandemic Assistance Fund application process and the College assembled a workgroup from across the campus to provide wrap-around support to students needing to access financial aid, emergency aid, or community resources.

Blanton Turner and Residential Life staff responded to their first and only confirmed case of COVID-19 in the residence hall in April 2021. Staff worked quickly with college officials to support the resident and others impacted to protect the 7000 Campus Living community.

Emergency Aid for Students in Summer & Fall
During the 2020-2021 academic year, emergency aid was key in sustaining and improving student lives. The Financial Aid Office, Gender Equity Center, Foundation, Multicultural Center, Workforce Education, and Benefits Hub collaborated in administering emergency aid to students, launching a single emergency aid application last fall to streamline the process, and maximizing student awards (including federal, state, United Way King County, and Foundation donor funds).

Due to a combination of factors including unemployment benefits ending, the holidays, and increased promotion in coordination with Communications & Marketing, winter quarter saw twice as many applications as fall quarter, with over $1 million dollars awarded to more than 700 students in fall and winter. The College also distributed $98,400 in emergency aid to support undocumented students through the Washington COVID Emergency Relief Grant.

In 2021, the Department of Education expanded eligibility to include undocumented and international students for Higher Education Emergency Relief Funds. Led by Financial Aid, staff continue to collaborate across units on the awarding of aid, providing wrap-around support, and reporting requirements to grant funders and the Department of Education. To date, in spring quarter, over $600,000 has been awarded to over 400 students.

The COVID-19 Pandemic Assistance Fund is anticipated to be available through Fall 2023. There are currently no student eligibility requirements in the law and funds can support any component of student’s cost of attendance, including tuition, food, housing, health care, technology, childcare, books, and supplies.

Conclusion of the 2016-21 Strategic Plan with an Eye Toward the Future

It is important to celebrate the large body of work that was begun and accomplished as the College completed its first, five-year strategic plan. All of this was done during enrollment and financial challenges, and amid the COVID-19 pandemic. In spring quarter, the strategic planning Steering Committees have been busy wrapping up their work for 2020-21, bringing context to the five-year arc of their work, and providing recommendations to the Executive Team (ET) on what is next. Over the summer, ET will review the work of each Steering Committee and then bring recommendations to the campus community.

As a College, we know there is important work that needs to continue and be brought from pilot to scale if we are to address longstanding obligation gaps. As we move forward, we know intuitively that what we focus on will define and direct our work. The following proposed areas of focus do not replace the previously adopted strategic plan but reinforce and address the momentum on work we have identified as important. Below you will see familiar large-scale projects that the College must continue to live more fully our diversity, equity, and inclusion (DEI) values and principles.

These proposed areas of focus catalyze work that strengthens student achievement and accountability:

  1. Increase Enrollment, Retention and Completion – Strategic Enrollment Management and Guided Pathways
  2. Manage the Process of Change – Professional learning DEI, Reopening the Campus, and Presidential Search
  3. Develop Human, Financial, and Technical Infrastructure – ctcLink and managing changing workflow processes

Continuing this work is in preparation for the new president, who will continue the practice of setting the College on an inclusive planning process that will engage the campus community, as well as the diverse communities we serve.

UPCOMING EVENTS: Mark Your Calendars

Please check the College Calendar and the Employee Calendar for additional summer and fall events.

  • Commencement – Saturday, June 19, 10:00 a.m.
  • Drive-Thru Graduation Celebration – Saturday, June 19, 1:00 p.m.
  • First Day of Summer Quarter (and Summer Hours Begin) – Monday, June 28
  • Convocation – Friday, September 24

I hope this summer quarter affords you some rest and time to slow down, reflect, and prepare for the next year ahead. While I will not be here with you in the fall, I will certainly be cheering you and the students on from the sidelines, ever thankful for the time I’ve shared with you these past six years.

Gratefully,

Cheryl Roberts, Ed.D.
President

Welcome to Spring 2021!

Dear Colleague, 

Spring quarter is always a busy, yet invigorating time at the College. In this season of growth, we will have opportunities to stretch, try new things, and view our collective work together in a new light. Our strategic plan steering committees are rounding out the final pieces of our five-year plan. Our ctcLink implementation work is ramping up and our Guided Pathways initiative continues forward. Budget planning for the next fiscal year is underway. We are setting the foundation for new student experiences this fall and preparing to break ground on new construction projects this summer. In April, we make time for intentional learning together at our Day of Learning. And, as many of our students begin to wrap up their studies, we are eager to celebrate their heroic accomplishments at Commencement. While we have several foundational projects to focus on, there is also much to celebrate at Shoreline. Here are some important updates I want to share with you as we head into the final quarter of the academic year.  

Strategic Plan Goal 1: We attract students and community learners and ensure successful attainment of their goals through our programs, services, and teaching and learning environments. 

Student Enrollment Update 

The College continues to experience modest declines in student enrollment for the 2020-21 academic year. The following table includes winter enrollment with comparisons to the prior winter. Additionally, fall and summer enrollment (and change) are included. Finally, the current annual cumulative change is represented as well. 

Spring Enrollment Update 

Category  Today Same Day Last Year Previous Year Final % Change 
International Contract  539 767 799 -29.7% 
State-Supported  2623 2961 2726 -11.4% 
CEO/LCN  145 192 207 -24.4% 
Running Start  257 251 261 2.2% 
Other  41 47 47 -13.1% 
TOTAL  3606 4218 4040 -14.5% 

Winter Enrollment Update 

Category Winter 2020 Winter 2021* Change  
Winter 
Change Fall Change Summer Cumulative Change 
International Contract 813 593 -27% (-220) (-154) (+79) -15% (-296) 
State-Supported 3068 2783 -9% (-285) (-371) (+84) -7% (-573) 
CEO/LCN 255 208 -18% (-47) (-28) (+38) -6% (-37) 
Running Start 299 306 + 2% (+7) (+30) n/a +6% (+37) 
Other 13 (-4)  (-36) (-27) -6% (-67) 
TOTAL 4449 3899 -12% (-550) (-559) (+174) -8% (-935) 

Congratulations to Our Newest Tenured Faculty 

At the March 18, 2021 Shoreline Board of Trustees meeting, the following third year tenure-track faculty candidates were awarded tenure: 

Faculty Discipline/Area Committee Chair 
Pru Arnquist Nursing Anna Sterner  
LeAnn De Luna Nursing Betty Kost  
TaChalla Ferris Library Elena Esquibel 
Dina Kovarik Biotechnology Kira Wennstrom 
Zach Mazur Studio Arts Matthew Allison 
Melanie Meyer Health Informatics & Information Mgmt. Alison Leahy 
Kristine Petesch Chemistry David Phippen 
Claire Putney Studio Arts Alan Yates 

Guided Pathways 

Guided Pathways has been implemented at many colleges across the country and is not merely an attempt to revise a few policies or practices or focus on a subset of our students; it is a campus-wide reform project to support equitable student outcomes. Each institution adapts practices and programming to the needs of their students. Shoreline is in its second year of implementing Guided Pathways. Here is their winter quarter 2021 progress update: 

  • Equity Team: Trained all project co-leads on an equity tool and have designed a 10-hour professional learning experience for Gateway faculty for spring.  
  • Student Voices Team: The 14-member Student Advisory Committee has met weekly. Students have served several times in focus groups for other project teams, providing incredibly valuable feedback on General Education Outcomes and Meta-Majors.
  • Meta-Majors Design Team: In recognition of the complexity and scale of this work, the timeline for this project has been stretched out to June 2022. 
  • Gateway Team: This team has focused on four areas of work: Gateway courses, English co-requisite design, Math co-requisite design and ESL co-requisite design. The focus of the work is for high enrollment courses, in their first year, with low enrollment rates. The team continues to work with each of the areas/courses with strategies to increase success and retention rates. 
  • Intake/Advising Team:  This area of work has divided into 3 key sub-projects: redesigning advising, aligning, and improving intake, and exploring what a new iteration of “college success course” could look like and how it might also include career exploration supports. 
  • Learning Outcomes Team: Is supporting the first year of a multi-year effort to examine and improve our college’s General Education Outcomes. The committee (Gen Ed Outcomes Revision Group, or GEORG) has collected examples of Gen Eds at a variety of other colleges, learned about how Gen Eds were implemented in the early 2000s, and are planning how to collect the first round of input from campus. In recognition of the complexity and scale of this work, the timeline for this project has been stretched out to June 2022. 

Do you want to learn more and get involved? On April 15, SBCTC is sponsoring, and Shoreline is hosting, a panel discussion of innovative and effective models for college success courses. Watch for invitations to events hosted by the Meta-Majors and Gen Ed teams. In mid-spring, we will be recruiting faculty for next year’s 2021-22 projects. 

Commencement 

The College is finalizing plans for this year’s Commencement ceremony on Saturday, June 19, which will include an online/virtual ceremony with an optional campus drive-through. More details will be forthcoming in early spring quarter. The Commencement 2021 Committee invites you to submit nominations for student and faculty speakers by May 7th. They are seeking nominations for speakers whose journeys and/or roles on campus authentically speak to and reflect the student experience. Please email any questions to vp-ses@shoreline.edu

Student Learning & Students, Equity & Success Division Realignment 

During the fall quarter, the units of Student Learning and Students, Equity and Success were combined into one large unit. Each now reports to a single vice president. The Student Learning side continues to manage changes that are carry forwards from last year including the realignment of Business, Communication Studies, and Social Sciences into one division; and the combination of the Library, Tutoring, and Faculty Professional Development under one associate dean, now reporting to the Executive Dean of Learning Resources & Continuing Education. The areas of Student Support will also see some shifts related to cTcLink, retirements, and resignations. Frank Frias, the new Director of Enrollment Services and Financial Aid, will start in mid-April; the area of Orientation and Outreach combined several current staff into a new unit and will report to the Dean of Access & Advising; and finally, the Director of Advising, Running Start & First Year Experience will be hired in late spring to oversee those areas and report to the Dean of Access and Advising.  

Accreditation Update 

As a reminder, the College received four commendations and five recommendations from our fall 2020 NWCCU accreditation visit. The following were the commendations: TSS and eLearning support during the pandemic; Financial Aid and the Foundation working together to provide emergency aid during the pandemic; the Library for continuous collaborative and welcome support services; and for a deep commitment to all our students during the pandemic through quick collaboration for emergency funding; for innovative and flexible faculty during the pandemic; and for concerned leadership, outreach, and action during the pandemic. The following were the five recommendations. We received two “Out of Compliance” recommendations: 

  • Provide evidence of a systematic method for collecting, storing, accessing, using, and sharing data for the purposes of on-going and systematic evaluation, planning, resource allocation and informing decision-making toward and achieving mission fulfillment. (2020 Standard(s) 1.B.1;1.B.2). 
  • Engage in assessment practices that focus on systematic and on-going assessment of course learning outcomes that lead to program learning outcomes in general education, all instructional and student support areas. Assessments must be used to improve student learning outcomes and inform academic and learning support-planning and practices. (2020 Standard(s) 1.C.5;1.C.6;1.C.7). 

We received three “Needs Improvement” recommendations: 

  • Use disaggregated student achievement data including persistence, completion, retention, and post-graduate success for continuous improvement to inform planning, decision making and allocation of resources. Performance on these indicators should be widely published and continually used to promote student achievement, improve student learning, and close equity gaps. (2020 Standard 1.D.2, 1.D.3 and 1.D.4). 
  • Develop and publish a transfer credit policy that clearly defines and maintains the integrity of its programs. This policy should facilitate the efficient mobility of students desirous of the completion of their educational credits, credentials, or degrees in furtherance of their academic goals. This policy should also be widely published and easily accessible. (2020 Standard 1.C.8). 
  • Manage financial resources transparently by defining, developing, and sharing financial processes, policies, and budget development decisions, including ongoing budget management and annual financial statements. Stakeholders should have opportunities for meaningful participation in the budget development process. (2020 Standards 2.E.2 and 2.E.3). 

COVID Emergency Funding 

During the fall quarter, the College was awarded an additional 1.2million dollars in emergency aid, bringing our total student allocation to $2,438,383 (HEERF 1 and 11). The College awarded CARES Emergency funds to 316 students for a total of $513,428.19; United Way of King County funds for a total of $62,482.79 ($138,000 award and matching funds for 2020-21); and Student Emergency Aid Grant (SEAG) funds for a total of $30,579 ($45,000 award for 2020-21). 

During the winter quarter the emergency aid team, led by Derek Levy, Mical DeGraaff, and Tigist Stangohr (amongst others in the Gender Equity Center, Benefits Hub, Financial Aid, and Foundation), distributed over $685,000 to over 460 students. This was accomplished through three additional strategies to improve distribution: heightened communication, including marketing and direct email; increased aid amounts in each category to maximum PELL; and identifying new opportunities for awarding exceptional aid. The highest demand was for tuition, books and supplies, housing, and groceries.  

Additionally, the College was notified of funds to be distributed related to the American Rescue Relief act (HEERF III). The College will receive an additional 4.2 million to be distributed in support of students. Funds need to be expended prior to December 31, 2021 (this date may be extended) and there will be greater flexibility in awarding this third set of funds. You can find more eligibility details on the COVID-19 Pandemic Assistance Fund page

Strategic Plan Goal 2: We continually strive for disciplined excellence and focused improvement in all that we do. 

The College’s Financial Position 

We are tracking well to our 2020-2021 budget. Items that are impacting both the operating and non-operating budget are increased Covid expenditures, decreased enrollment, reduced occupancy in student housing. A new operating budget review process has been implemented to provide more easily accessible financial information to assist budget owners in developing their 2021-2022 budgets. 

Limited Innovation Fund Grant (IFG) Opportunities 

An Innovation Grant Fund of $100,000 has been announced by the President and applications are being received and reviewed by the Strategic Budget Planning Council. This year’s grants are awarded for projects that increase student retention without increasing staff time. 

Employee Engagement – Staying Connected While Working Remotely  

If you are continuing to experience difficulties with working from home (due to lack of space, internet, etc.) and/or are struggling with other aspects of remote operations, Veronica Zura, Executive Director of Human Resources, is available to support problem-solving any remote operation needs. She can help identify options or troubleshoot issues for a variety of needs and you are encouraged to reach out to her directly at vzura@shoreline.edu or to anyone in HR for support. Alternately, you can also still connect with the free and confidential Employee Assistance Program (EAP) offered through the state by phone at (877) 313-4455. 

Waves and Shout-Outs Now Accept Photos 

Offering kudos to colleagues and groups at Shoreline has never been easier. There are two methods: “Waves of Gratitude” and “Shoreline Shout-outs.” Use Waves of Gratitude to acknowledge the work of an individual who has shown great distinction in their work, gone the extra mile to provide a service, or demonstrated an extraordinary attitude in the face of adversity. If you wish to acknowledge the work of a group, team, or division, use the Shoreline Shout-outs. Both now have an added feature of being able to upload a photo in the submission form. Photos can represent the fruits of the individual or group’s labor, a picture of the people involved, or some related artwork. Submission forms are located on the Human Resources page on the Intranet. Submissions are compiled and submitted to Day at a Glance (DAAG) by the Employee Recognition Committee, who encourages everyone to raise up those around them and share some good news and images. 

Residence Hall Update 

The residence hall occupancy is remaining steady at 38%. This allows every resident to have a private restroom and is Covid compliant. We are working to keep students in the residence hall connected to financial and social resources and there have been no incidents of Covid in the building. 

Capital Construction Update 

We are making steady progress on the Health Sciences & Advanced Manufacturing Classroom Complex. The first buildings will be demolished to make room for construction this summer. Working with faculty, staff, and administrators, the process has begun to move the contents out of the buildings by the end of June. 

Foundation Update 

Shoreline Community College Foundation is playing a vital role in providing emergency aid and scholarships to Shoreline students during this challenging time. In the 2020-2021 academic year, the Foundation has secured and distributed over $300,000 in emergency aid and has awarded over $150,000 in scholarships. This year, the Foundation launched the Edwin T. Pratt Students of Color Scholarship and the Margaret Watkins-Grimm Women’s Scholarship to support women and POC students at Shoreline. In addition, through the tireless efforts of Foundation staff member Michelle Cimaroli, we recently received a $50,000 contribution from a private donor in support of student success. The Foundation is excited to continue its fundraising work to support student aid and Shoreline’s capital projects.  

Improvements to the College Website 

The staff in Communications & Marketing continues to engage in multiple College website projects, with quarterly updates being shared on DAAG to keep the campus community informed of notable updates and plans. The team recently partnered with Workforce to redesign a streamlined Workforce page, and also launched a new landing page for ads that target displaced and unemployed workers. The Day of Learning Intranet page was also redesigned for this year’s event.  

For spring quarter, the web team is focused on implementing clearer website governance guidance and procedures, engaging in over 100 user research tests, and planning for significant large-scale ctcLink-related web changes that will begin to take place over summer and fall. Additional redesign projects that will begin this quarter include making improvements to student support pages, launching a new Diversity, Equity, and Inclusion page, a new Land Acknowledgement page, an improved scholarships page, making improvements to the site’s data tracking and analytics, and improving the search engine optimization (SEO) of key pages. 

Summer 2020 Operating Hours 

Based on current health data and the ongoing timeline for widespread vaccinations, the College will continue remote learning and operations through summer quarter (ending August 24, 2021).  

As with prior summer quarters, the College will move to public operating hours of Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m. These summer operating hours will be in effect Monday, June 28 through Friday, September 3, 2021. Supervisors are responsible for working with their staff to confirm remote operation summer schedules that meet the business needs of the College, as well as to inform the public and the Shoreline community of the upcoming summer change to operating hours. Staff members need to discuss and confirm remote operation summer work schedule with their supervisors and ensure updated summer schedules are entered into the TLR system by the first week of June 2021. 

Please note: Staff may request to keep their current schedule (for example, five days of 8-hour shifts) and supervisors are encouraged to approve these requests where appropriate as long as the business needs of the College continue to be met. Additional questions about summer business hours or staff schedules may be directed to scchr@shoreline.edu

ctcLink Project Update 

The ctcLink project has hit a critical milestone as we prepare to go live in early 2022. Over 100 Subject Matter Experts are currently engaged in multiple day-long Business Process Fit Gap Sessions from March through May, along with time intensive homework assignments to help prepare data files for testing in ctcLink this June. This marks the first of several testing and validation cycles that will take place over the next eight months to ensure that the system is set up properly to support our students, faculty, and staff. Thank you to everyone working hard to help us prepare for this transformation.

For a quick update on where we are now in the project and how ctcLink will benefit you, please check out our latest ctcLink Update Video. Also, please be sure to visit The ctcLink, Shoreline’s ctcLink newsletter for updates over the coming months. 

Strategic Plan Goal 3: We ensure that a climate of intentional inclusion permeates our decisions and practices, which demonstrate principles of ecological integrity, social equity, and economic viability. 

Day of Learning 

The College is preparing for our Day of Learning (DOL) that will take place on Friday, April 30 from 8:30 a.m. – 3:30 p.m. The theme of this year’s event is “How Do We Foster Inclusive Change at Shoreline?” We are planning meaningful sessions that will be offered by our campus colleagues and carefully curated by the Diversity, Equity & Inclusive Learning Team (DEI-LT) and with support by the Inclusive Excellence Steering Committee. In addition, we will be honoring the service milestones of our employees in the afternoon, celebrating a total of 875 years of service for those recognized.  

Aisha Hauser has been working with the College since December with the intention of supporting the Diversity, Equity & Inclusive (DEI) professional learning, first with the Admin Team and Classified Supervisors, and now with the DEI Learning Team as they prepare for the DOL. Ms. Hauser’s work is rooted in empowering people to learn to have difficult conversations with the intention of having meaningful dialogue about race and identity. She is offering two more workshops in April along with one on the Day of Learning. Learn more about her pre-Day of Learning sessions

Upcoming Virtual Events – Mark Your Calendar 

Check the Employee Calendar for more information about these events: 

  • Pre-DOL Workshop “Identity & ‘The Danger of a Single Story’” – Friday, April 9
  • Pre-DOL Workshop “Race & Identity” – Friday, April 16 
  • Title IX Refresher Training – Wednesday, April 21 
  • Introduction to Title IX – Wednesday, April 28 
  • Day of Learning – Friday, April 30  
  • Zoom Hall Campus Update Meeting #1 – Friday, May 14
  • Zoom Hall Campus Update Meeting #2 – Friday, June 11 
  • Commencement – Saturday, June 19 
  • Employee Retirement Celebration – Date to be announced 

While we have much work to do, I want to be mindful that we each manage our well-being, both mentally and physically. Taking care of ourselves will help us to serve our students with care and support as we find new ways to come together. Welcome to spring quarter! 

Respectfully, 

Cheryl Roberts, Ed.D. 

President 

Winter & Spring COVID-19 Campus Update

Dear Colleague, 

With continued elevated rates of COVID-19 in our region, I am announcing two important updates for our community regarding our current pause in attendance on campus and our plans for spring quarter. 

Extending the Temporary Pause in Campus Attendance 

The College will extend the temporary pause in on-campus attendance announced last month through January 31. We ask that employees and students refrain from coming to campus during this period to help reduce the spread of the virus after the winter holidays. Limited instructional programs approved to start earlier may continue to meet on campus as needed, and the curbside pickup/drop-off service will remain in operation for students and employees. 

Remote Spring Quarter 

Based on current health data and the anticipated time for widespread vaccinations to take place, the College will continue remote learning and operations through spring quarter (ending June 18, 2021). We will continue to offer primarily online, asynchronous courses, with limited exceptions for face-to-face learning in pre-approved programs. While we are eager to return to campus in greater numbers, the safest choice for our students, employees, and the community at this time is to limit as much in-person gathering as possible. 

Updates to Public Health Guidance 

Governor Inslee recently updated the Healthy Washington recovery plan to restart the state in Phase 1. We continue to ask everyone in our community to keep up the excellent work of wearing masks, staying 6-feet apart, avoiding crowds, and washing hands frequently. As COVID-19 vaccines begin to become more available in our region, there is a phased plan for vaccinations, starting with those at highest risk. You can learn more about this plan on Public Health Seattle & King County’s website

New On-Campus COVID Coordinator 

I am pleased to announce that Ellen Gottas has taken on a new role as our on-campus COVID coordinator. Ellen will be scheduling staff for the student check-in stations, facilitating communication between departments, and working with Greg Jensen to purchase personal protective Equipment (PPE) for the campus. 

In this new year, while we face many challenges, we also have overcome much and can celebrate the resilient community we call Shoreline. I look forward to seeing all that we will accomplish together in support of our students, even as we remain apart. 

In health, 

Cheryl Roberts, Ed.D.
President

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