IMPORTANT Message from Payroll

All Employees:

   Absences:  Please note, Absence Requests is now Manage Absences (This is where you request your leave)

• Absences for the pay period 11/16-11/30 must be completed by 3pm on Wednesday, November 29, 2023
• Supervisors must approve absences by 8am on Thursday, 11/30/2023.
  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Classified and Hourly/Student Employees:  

   Timesheets:

• Timesheets must be completed by end of shift, Thursday, 11/30/2023. Timesheets lock at 11:59pm on Wednesday 11/15/2023.
• Supervisor must approve timesheets no later than 10am, Friday 12/01/2023.  

Hourly/Student: Please submit your timesheet by 11pm on Thursday 11/30/2023.

• Please be sure to use the correct Time Reporting Code for your position
  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students
    • Do not see the correct Time Reporting Code?  Please email payroll@shoreline.edu

Classified: Please submit your timesheet by 11pm on Thursday 11/30/2023.

• Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
• Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu. 
• Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.
• All comp time trainings for the winter closure must be completed by 11/30/2023.
• Personal Holiday must be used on or before 12/31/2023.

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.