From Payroll Manager D. Bryant: READ ME | CLASSIFIED EMPLOYEES AND MANAGERS | HOLIDAY PAY

IMPORTANT – MUST READ

This is a gentle yet important notification. 

Absence requests and approval, Leave Without Pay requests and approval, Shared Leave requests and approval, and time reporting and approval need to be submitted by 5pm – Wednesday, June 15th, 2022.

Timesheets for the 6/1-6/15 pay period will be locked at noon on Thursday, June 16th;  this means you will no longer be able to submit a timesheet for this pay period after NOON on June 16th.

  • When submitting a Leave Without Pay or Shared Leave request, please also notify the payroll office  Delene Bryant Ext. 4515  or the benefits office Lisa Patterson Ext. 4510
  • Working overtime, and the hours need to be reported to a different combo code (budget) than your main job?  Please email dbryant@shoreline.edu.
  • An email will be sent when timesheets are re-opened for entering your time for the 5/16-5/31 pay period.

Compliance with this schedule will assure timely and accurate leave processing and pay for you.

Please remember, pay periods run from the first day of the month through the 15th day of the month and from the 16th day of the month through the last day of the month.  The due date for absence reporting and approvals, Leave Without Pay requests and approvals, Shared Leave requests and approvals and time reporting and approvals is noted above.

Reminders:

  1. Classified Staff: No comp time can be earned during the month of June, if you worked overtime you will be paid overtime.
  2. Classified Staff: You must use your comp time before vacation.  Check your balances.
  3. Classified Staff: If you have comp time accrued, please be sure to use it by June 30th.  Any time still accrued and not used on June 30th will be paid out to you on 7/10.
  4. Hourly/Student Staff:  Be sure to log your hours on a daily basis to avoid missing the cut-off for hours worked during a pay period.  If you do not submit your timesheet on time, you will need to submit a paper time sheet to payroll@shoreline.edu payment for the past pay period may be delayed to the next pay period.
  5. Supervisors:  Will you be on vacation, be sure to set up a delegation as soon as possible to ensure your employee timesheets can be approved in a timely manner.  These delegations should be set up for the beginning of the pay period and ending at the end of a pay period.  See the QRG

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

Change, Technology, and Moving Forward: A Multi-Part Series to See the Face of Change, ctclink, and More at Shoreline- June 1!

As a college we have had rapid fire technology change. These sessions will talk about the foundations laid by ctclink and how to design new processes that efficiently leverage the technology moving forward. Bringing in some of the concepts discussed at Day of Learning we will talk about resilience, compassionate change, and how to adapt technology to the outcomes of the college.


The Past & Future for Shoreline

For all the great work people have invested in the ctcLink implementation, the end is also both a beginning and an opportunity. This session will take a brief look back at the foundation laid by ctcLink and discuss how we manage the ongoing transitions and are poised to improve processes and leverage technology.


Date: 6/1 12:30-1:30pm https://us02web.zoom.us/j/82972575857

From Payroll Manager D. Bryant: READ ME | CLASSIFIED EMPLOYEES AND MANAGERS | HOLIDAY PAY

IMPORTANT – MUST READ

This is a gentle yet important notification. 

Absence requests and approval, Leave Without Pay requests and approval, Shared Leave requests and approval, and time reporting and approval need to be submitted by Noon – Wednesday, June 1, 2022

If you are going to be on leave next week, be sure to submit before leaving on your leave. 

Supervisors if you are going to be out, please have your employees submit before you leave (contact payroll@shoreline.edu to push timesheets to you, if you need to see them today).

Timesheets for the 5/16-5/31 pay period will be locked at noon on Wednesday, June 1st;  this means you will no longer be able to submit a timesheet for this pay period after NOON on June 1st.

  • An email will be sent when timesheets are re-opened for entering your time for the 6/1-6/15 pay period.
  • When submitting a Leave Without Pay or Shared Leave request, please also notify the payroll office  Delene Bryant Ext. 4515  or the benefits office Lisa Patterson Ext. 4510.  This step is not necessary for vacation, sick leave, personal holiday or leave, etc.
  • Working overtime, and the hours need to be reported to a different combo code (budget) than your main job?  Please email dbryant@shoreline.edu.

Compliance with this schedule will assure timely and accurate leave processing and pay for you.

Please remember, pay periods run from the first day of the month through the 15th day of the month and from the 16th day of the month through the last day of the month.  The due date for absence reporting and approvals, Leave Without Pay requests and approvals, Shared Leave requests and approvals and time reporting and approvals is noted above.

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

Shoreline Community College
www.shoreline.edu  |  206.546.4515
E-mail:  dbryant@shoreline.edu
Fax:  206.546.5850

Reporting-ctcLink Update

Shoreline Operational Reporting Network (SHORN), which currently includes staff from TSS and Institutional Assessment and Data Management (IADM) has received a number of questions about the report server, so would like to provide answers to a few FAQs.

Why is my report not updated?

The Shoreline Operational Reporting Network is working through a prioritized list of reports from the archived report server.  If you find that a report that you use frequently is not updating with ctcLink data, please submit a Report Request Form, and the team will be in touch about when to expect an updated report.

What about Formstack reports?

Staff from TSS, web support and instruction are working on ensuring that key forms related to enrollment and transcripts (e.g., student grading options, hardship withdrawal, ESL/ABE applications) are developed to meet key deadlines.  If you have a question about Formstack forms or using data from Formstack, please submit a ticket through the Support Center.

From Payroll Manager D. Bryant: Timesheets in ctcLink

Good Morning all,

Welcome to our third month of ctcLink.  With each pay period that passes, we learn a little bit more.

  • Please be sure to follow the information in the “Timesheet is due” email every pay period to avoid missing a paycheck on payday.  The best practice is to make sure you have submitted all leave requests and time by the end of your shift on your last working day of the pay period (pay period end dates are the 15th and the last day of the month).
  • Supervisors, please make sure you approve your timesheets by the lockdown time.  If this is not done, your employee’s paycheck could be over/underpaid.
  • Timesheets will be locked from the day/time on the timesheets due email until two to three working days after the lockdown day  (example: this pay period timesheets are locked from Monday 5/2 through today 5/4).   I will start adding the unlock date on the emails sent out each pay period.

Classified Staff:   Please remember to NEVER use SOV on your timesheets, this will not pay you overtime. Enter all your hours worked in REG, and ctcLink will calculate your overtime or CTE (comp time earned) if you want to convert it to comp time.

Delene Bryant
Payroll Manager
HR & Employee Relation

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