From D. Bryant, Payroll Manager: READ ME | HOLIDAY PAY | CLASSIFIED EMPLOYEES AND MANAGERS | TIMESHEETS

IMPORTANT – MUST READ – New information listed – see note under classified for reporting holiday hours.

All Employees:

   Absences:

  • Absences for the pay period 11/16-11/30 must be completed by 5pm on 11-30-2022
  • Supervisors must approve absences by 10am on 12-1-2022
    • When submitting the following leave types please send an email to payroll@shoreline.edu
      • Shared Leave
      • Leave without Pay

Classified and Hourly/Student Employees: 

   Timesheets:

  • Timesheets must be completed by the end of your shift on the last day of the pay period, 11-30-2022.
  • Supervisor must approve timesheets no later than 10am on the day after the pay period ends, 12-1-2022

Hourly/Student: Please submit your timesheet by 10am on Thursday, December 1, 2022.

Please be sure to use the correct Time Reporting Code for your position

  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students

Classified: Please submit your timesheet by 10am on Thursday, December 1, 2022.

  • Please be sure to add HOL for Friday November 24th and 25th .  If you were required (security officers) to work on Thursday 11/24 or Friday 11/25, please use HWK,  for these days and only the hours required to work. {If you worked a partial day, enter HWK and HOL based on the actual hours worked, example 4 hours HWK and 4 hours HOL for a scheduled 8 hour day}.
  • Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu.
  • Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

Bystander Intervention Workshop

Event Title: Bystander Intervention Workshop

Event Description: Have you ever witnessed someone being mistreated and you weren’t sure how – or if – you should intervene? In this workshop we’ll discuss and practice simple, effective, and safe strategies for interrupting harassing behavior in person and online. To register, please email TitleIXCoordinator@shoreline.edu.

Event Date/Time: Wednesday, November 30, 2022 from 11am-12pm

Zoom Link: https://us02web.zoom.us/j/6444335460

Executive Director of Strategic Communication & Marketing

Are you passionate about strategic communication and marketing? 📣

Then we would love to have you join our amazing team!

Please see the position below for an opportunity to make a big impact at Shoreline Community College and the surrounding community.

https://www.schooljobs.com/careers/shorelinecc/jobs/3803934/executive-director-strategic-communications-marketing

Employee Transportation Coordinator Update

CTR Updates

Do you have an ORCA card? They are easy to get and reload, just tap the card and you’re good to go! https://kingcounty.gov/depts/transportation/metro/fares-orca/orca-cards.aspx

Where to buy an ORCA Card: Safeway, QFC, Fred Meyer, Northgate Station (also available for purchase via mail, e-mail, or online): https://www.myorca.com/buy-online/

Did you know about these options?

-Youth Orca Card: Youth 18 and under can ride for free

-ORCA LIFT for lower incomes (reduced fares, if eligible):

https://kingcounty.gov/depts/transportation/metro/fares-orca/orca-cards/lift.aspx

-Subsidized Annual Pass (qualified riders can travel on select transit in our region at no cost to the customer, if eligible):

https://kingcounty.gov/depts/transportation/metro/fares-orca/subsidized-annual-pass.aspx#eligibility-and-how-to-apply

Do I need a new Orca Card?

From MyOrca.com: “New ORCA cards are available to riders starting this fall. You may be asking yourself, “will the pass or E-purse value on my current card transfer over to the new one”- or – “do I even need a new card”? This article will cover the answers to those questions and more. What you need to do depends on which ORCA card you have!” https://info.myorca.com/news/orca-card-transition/

Alternatives to getting to campus:

-King County Metro: https://www.shoreline.edu/map/bus-routes-to-campus.aspx

-Carpool/Vanpool: https://kingcounty.gov/depts/transportation/metro/travel-options/rideshare.aspx

-Bicycle, eBike, motorcycle, scooter, etc.

Benefits of biking to work:

https://www.verywellfit.com/health-benefits-of-biking-to-work-5191939

Did you know about our student carpool parking permit?

“Each quarter, Safety & Security offers free student carpool permits to students to park in the Greenwood Lot. To receive a carpool permit, a minimum of two students must apply together, show valid identification and course schedules, and be in classes three days a week (between 7am – 12pm). Carpool permit users must arrive together to use the permit. Violations can result in the permit being revoked. Student carpool parking is not available during summer quarter.” This permit is free to eligible student carpool riders.

https://www.shoreline.edu/safetyandsecurity/parking.aspx

Did you know we have an employee carpool parking permit? Eligibility: PT or FT employee, working 3 days per week (Monday-Friday), and have 2 or more carpoolers. This permit is free to eligible employee carpool riders.

Plan ahead for snow & ice season: https://wsdot.wa.gov/about/news/2022/plan-now-snow-and-ice-season

Winter driving tips: https://wsdot.com/travel/real-time/mountainpasses/winterdrivingtips

Sincerely,

Mary Lou Ames, M.S.
Program Specialist 2, Safety & Security                          

Reminders: PEBB Annual Open Enrollment

Open Enrollment Reminders

The 2023 PEBB annual open enrollment ends Wednesday, November 30, 2022.

If you do not want to make any changes to your health/dental coverage, no action is required of you. Your current elections will continue for the 2023 plan year.

To change health plans, waive coverage or return from waived, remove a dependent, or attest to the spouse or state-registered domestic partner (SRDP) coverage premium surcharge, log in to PEBB My Account and update your account before 11:59 p.m. on Wednesday, November 30, 2022.

Some changes like adding a dependent require you to use the 2023 Employee Enrollment/Change form. You may also use this form instead of PEBB My Account.

You may complete a 2023 Premium Surcharge Attestation form if you are required to attest to the spouse or SRDP coverage premium surcharge and prefer not to attest online.

Forms and any required dependent verification documents must be received by your payroll or benefits office no later than Wednesday, November 30, 2022.

LINK TO PEBB OPEN ENROLLMENT WEBSITEhttps://www.hca.wa.gov/employee-retiree-benefits/open-enrollment-pebb

Check your beneficiaries

The PEBB Program’s annual open enrollment (November 1 through 30) is a good time to check your beneficiary information for your PEBB life insurance and health savings account (HSA) if you have one. Not only is it important to make sure you have the right person (or people) listed, but that all contact information is up to date.

It’s also a good idea to check your beneficiaries for any other insurance or financial accounts (such as retirement savings) if you have them.

To check your current beneficiaries and make changes:

Life insurance – Log into the MetLife Portal, My Benefits, and click on Beneficiaries. You can also call MetLife at 1-833-854-9624, Monday through Friday, 5 a.m. to 8 p.m., Pacific time.

Health savings account (HSA) – If you have an HSA, log into your HealthEquity account and visit the Profile Details webpage. You can also complete the Beneficiary Designation form and mail or fax the form to HealthEquity. The form is available under Documents and Forms on the HealthEquity website.

Dual enrollment reminder

Remember, you cannot enroll in health plans under both the PEBB Program and School Employees Benefits Board (SEBB) Program as an employee or as a dependent. You may waive your enrollment in PEBB medical to enroll in SEBB medical only if you are also enrolling in SEBB dental and vision. In doing so, you waive your enrollment in PEBB dental. You can only waive PEBB dental coverage if you enroll in SEBB medical, dental, and vision coverage, and in specific situations.

FSA and DCAP reminder

You must (re)enroll EACH YEAR. FSA/DCAP elections do NOT roll over year to year.

To enroll in the Medical Flexible Spending Arrangement (FSA), Limited Purpose FSA, or the Dependent Care Assistance Program (DCAP):

  • Visit the Navia Benefits Solutions You will be asked to log in or create an account through Secure Access Washington to enroll online, or
  • Download and complete Navia’s Open Enrollment form.

Navia Benefits Solutions must receive your enrollment no later than November 30, 2022.

If you have questions, contact benefits@shoreline.edu

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