Message from Facilities & Capital Projects Director Jason Francois: Update-East Road Infrastructure Work

Dear Colleague,

Forma Construction has continued to stay ahead of schedule and the infrastructure work on the east road is projected to be completed on June 12.

We do have some work to wrap-up in the meantime that will have a significant impact.

Here is the current schedule, along with a brief description of what each portion means to the community.

1) Next week, May 28th through 31st, Forma will reform damaged or removed sidewalks, gravel paths, curbs, and other similar components of the roadway and pedestrian access. This will not affect the current parking or closure area.

2) May 31st through June 3rd, the trench will receive the final backfill, up to the depth appropriate for repaving. This will mean saw cutting clean edges on the existing trench edge. There will be various levels of noise on these days.

3) June 4th will bring another change in parking. In order to ensure safe application of asphalt across entrance points, we need to reclose the 2900 lot in full AND keep the trenched area around the 5000 staff lot closed. The 5000 staff lot will remain open as it is at this moment. The pile containing excavated materials from project in the north lot and staged equipment will be removed, so those currently closed spots will be OPENED.

4) Patching, tack sealer, and striping will occur June 4th through 12th. Paving itself is expected to occur June 4th through 7th (3 days). *During this time, there will be fumes associated with asphalt paving.*

*Please contact Human Resources for alternate work sites and/or accommodations.

5) On June 12th, work will move toward landscaping restoration and project closeout and the work in the road and lots will be complete. All roadways and lots will be re-opened.

Facilities will work with Safety and Security to provide the best possible accessible pathways while the lots are unavailable.

Thank you for your patience and support as we begin the final phase of this project.

Sincerely,
Jason Francois
Director-Facilities and Capital Projects
(206) 546-4514
jfrancois@shoreline.edu

ctcLink is Coming!

Dear Colleague,

I am excited to let you know of some important changes that are coming to the College as part of the statewide ctcLink project. Over the next few years, Shoreline will be transitioning to a new software system that will change how employees and students conduct college processes from registering for classes to grading to accessing paychecks.

Our aging HP software is being replaced with a new statewide Enterprise Resource Planning (ERP) system called PeopleSoft – a modern, web-based, mobile-friendly software that will provide us with many more options and 24 x 7 access.

Work on this project has begun and will continue until we go live with the new software, currently anticipated for October 2021. Gavin Smith is serving as interim ctcLink Project Manager, while we recruit and hire a 3-year Organizational Change & Project Manager.  Teams of Shoreline employees are attending statewide workshops to help design how colleges in our system will work with the new software.

Moving to this new software will affect every department, process, and service that we provide; it will be an opportunity to analyze, streamline, and standardize processes so that we can live into the disciplined excellence goal in our Strategic Plan.

We all will need to work together to make this challenging and rewarding project successful. To get started:

Thank you for all you do!
Cheryl Roberts, Ed.D.
President

Message from President Roberts: Memorial Day 2019

Dear Colleague,

Memorial Day weekend is a special time for us to commemorate those who gave their lives in military service to our country. It’s also an opportunity for us to honor those who continue to serve, including members of our own campus community who are active-duty and veteran students and employees.

I hope you enjoy a relaxing weekend and also take time to remember our fallen heroes. Warm wishes to you and your loved ones on this Memorial Day. 

Gratefully,

Cheryl Roberts, Ed.D.

President

Shoreline Wins $1000 in Captioning Funds

SBCTC announced the winners of their Global Accessibility Awareness Day (GAAD) Challenge and Shoreline was the college with the most, unique individuals participating in the state! Our reward is a $1000 credit for captioning instructional videos using Caption Hub, and bragging rights as well.

I would like to extend my thanks to everyone who has participated in our Disability Awareness Month events and submitted this participation to the SBCTC GAAD Challenge.

If you have any videos that you use on campus in class, on your social media or online, please reach out to accessibleIT@shoreline.edu for captioning support.

Let’s keep working to make Shoreline a more inclusive community!

Message from President Roberts: May 16 Budget Conversation Follow-Up

Dear Colleague,

Thank you for attending our third Budget Conversation on May 16. Here is the PowerPoint presentation from the meeting for your reference. The Executive Team has also provided written responses to questions raised at the meeting that we did not have time to read aloud and answer.

From my experience, trust is fragile and something earned through lived actions and repeated follow through on promises kept. I am working to rebuild that trust by putting in place conversations and processes that invite participation in designing our budget for 2020-21. With your help, we can develop a budget process that is respectful and inclusive of all employee voices. There will also be clear expectations that the Executive Team and I will be held accountable to completing. That is why the involvement by the campus is vital.

Involvement in the budget process is also key to helping the Strategic Planning Budget Council provide recommendations to the Executive Team for budget reductions. I know this is a particularly difficult ask because the 2020-21 budget we are building will result in some of our colleagues losing their jobs.

Once the campus, Strategic Planning Budget Council, and the Executive Team have provided their input, I will have the responsibility for providing a recommendation to the Board of Trustees on a budget that meets our expenditures with realistic revenue generated for 2020-21. These are difficult decisions ahead for the College. I hope you will join the Executive Team and me in making the process reflect what is important to us as a campus community.

In the May 3 DAAG message, I shared the timeline for the 2019 Budget Planning process. As we bring this academic year to a close, our budget information is more accurate because we have actual expenditures to revenue generated rather than budgeted expenditures to revenue. The Budget Planning process is just one piece of our entire 2019-20 budget process to close a $2.3M shortfall. Here are the other proposed elements to reach a balanced budget. These numbers are also refined since our last communication:

  • Hold open some vacant positions: Saving $750K
  • Reduce budgeted expenditures by 2%: Saving $800K
  • Assess where we can grow revenue, increase enrollment, and support retention
  • Remainder (~$750K) will come from cash balances

If you have additional budget questions or requests for information, you can continue use the online comment form or the physical comment boxes in these locations:

  • FOSS 3rd Floor Break Room (Room 5325)
  • PUB 2nd floor Break Room (Room 9212)
  • 2800 Building (Math & Science Main Office)
  • 2300 Building (Health Occupations Room 2340)
  • Library Main Desk (4200 Floor)

Our fourth and final Budget Conversation will be held on Tuesday, June 11 (1:30-3:00 p.m.) in the Main Dining Room, Building 9000. I look forward to seeing you there.

Sincerely,

Cheryl Roberts, Ed.D.
President
Office of the President