DEADLINE APPROACHING! Final Online VACCINE Verification

Dear Colleagues,

As shared previously in messages to our campus community, all College employees (regardless of work modality) must complete the online attestation form regarding their vaccination status, as well provide proof of vaccination by the upcoming October 18, 2021 deadline.

Although I can see that you have completed the online vaccination attestation (thank you!), please ensure that you also provide proof of vaccination to HR to complete the vaccination verification process.

URGENT: The attestation and proof of vaccination to Human Resources must be completed no later than October 18, 2021.

The validation of vaccination documentation will be conducted one-on-one with a Human Resources staff member, either online or in-person.  Please be ready to show the following items:

  • Photo identification
  • Proof of vaccination*
    • CDC COVID-19 Vaccination Card or photo of the card; or
    • Documentation of vaccination from a health care provider or electronic health card; or
    • State immunization record; or
    • Employees vaccinated outside the U.S. may show a reasonable equivalent of these documents

The following times are available to briefly connect with Human Resources to show proof of vaccination.

Friday, October 15, 2:00pm-2:45pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Monday, October 18, 10:30am-11:30am – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

*Please note, at this time the College is not required to, nor does it plan to keep copies of vaccination documents.

If you would like to schedule a specific time to complete your verification, please contact hr@shoreline.edu.

Questions regarding this information or other items related to the vaccination attestation requirement can be directed to hr@shoreline.edu at any time.

Thank you,

Julie Bathke
Executive Assistant

Human Resources & Employee Relations
Shoreline Community College

Federal Covid Assistance/Emergency Aid Application (seeking applicants)

The Fall Quarter 2021 Covid Assistance Emergency Aid Application is open.  To date, we have disbursed over $528,000 to 335 Fall Quarter 2021  registered students.  This assistance has enabled students to pay for tuition expenses, housing, food, and other financial needs.  Please spread the word to all students at Shoreline who are experiencing financial struggles to pay for tuition or other needs to submit an emergency aid application.  All students: domestic, international, ABE, ESL, CEO, Running Start students can submit an application at this time.  Also, students who were enrolled at Shoreline Community College any time during the pandemic and owe tuition or housing debt to the college, can submit an application and give Shoreline electronic permission to have their debt paid, up to $2165.00.

Please spread the word to students who may need assistance!

Shoreline Reopening Weekly Update

Dear Shoreline Staff, 

As we near the end of week two of the fall quarter, I am sending along our thanks and appreciation for continuing to navigate the COVID space that still has some hold on us. This week’s communication includes COVID updates, and general college announcements and reminders. 

COVID Signage: 

COVID Signage is attached and can be printed and placed within your office area. The College will ensure appropriate signage is posted in all classrooms. Only departments offering Core Services should utilize the attached sign.

Attestation: 

A reminder that all in-person students need to complete the vaccination attestation form or request an exemption. Please direct them to this link to complete the form. If students do not complete the attestation by the deadline of October 18th, the student’s account will be flagged for a hold. Such holds will restrict registration of classes and other important student functions.  

Communications & Marketing (C & M): 

The C&M Department has a different look! Crystal Berry will be taking over the Director of Marketing role through June 30, 2022. All communications that were directed to Martha, should now be directed to crystal.berry@shoreline.edu

One of the first goals Crystal and team have been tasked with is reviewing and auditing communications pathways to better assess and utilize the resources within the college, with the highest consideration given to the end-user (staff, student, etc.). As such she will be reaching out to all of campus.  The current processes for submitting C&M requests will continue stay in place at this time. We will be refining our ticket submission process to ensure your engagement with C&M is more productive and that your needs are met in a timely fashion. We will continue to share all updated process changes as they occur.

Thank you for supporting a healthy and safe campus! 

Phillip J. King

Acting President

Shoreline Community College

pking@shoreline.edu

206.546.4552

Pronouns: He/Him

Employee Vaccination Verification Reminders from HR

Dear Colleagues,

As shared previously in messages to our campus community, all College employees (regardless of work modality) must complete the online attestation form regarding their vaccination status, as well provide proof of vaccination. As a reminder, employees who are requesting a medical or religious exemption must still complete the online attestation form as well as submit documentation to HR to begin an interactive dialogue regarding the exemption and accommodation process.

The attestation and proof of vaccination to Human Resources must be completed no later than October 18, 2021 or the employee’s first day back on campus, whichever occurs first.

The validation of vaccination documentation will be conducted one-on-one with a Human Resources staff member, either online or in-person.  Please be ready to show the following items:

  • Photo identification
  • Proof of vaccination*
    • CDC COVID-19 Vaccination Card or photo of the card; or
    • Documentation of vaccination from a health care provider or electronic health card; or
    • State immunization record; or
    • Employees vaccinated outside the U.S. may show a reasonable equivalent of these documents

Beginning this week, the following times are available (in-person or via Zoom, as noted) to briefly connect with Human Resources to show proof of vaccination.

Friday, September 17, 12:00-2:30pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Monday, September 20, 8:30-9:30am – IN-PERSON

HR Office, Building 1000, Office 1013

Monday, September 20, 1:00-2:30pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Tuesday, September 21, 9:30-11:30am – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Wednesday, September 22, 9:00-10:00am AND 1:00-3:00pm, IN-PERSON and ONLINE (for both times)

HR Office, Building 1000, Office 1013

Zoom link:  https://us02web.zoom.us/j/2292286655

Thursday, September 23, 9:00am-12:00pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Friday, September 24, 12:00-2:30pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

*Please note, at this time the College is not required to, nor does it plan to keep copies of vaccination documents.

Please be on the lookout for additional verification times in the weeks ahead. If you would like to schedule a specific time to complete your verification, please contact hr@shoreline.edu.

Questions regarding this information or other items related to the vaccination attestation requirement can be directed to hr@shoreline.edu at any time.

Thank you,

Julie Bathke
Executive Assistant

Human Resources & Employee Relations

Core In-Person Student Services Begin on September 13

Dear Shoreline Staff, 

I am writing today with this week’s return-to-campus updates.  Under the guidelines set forth in Governor Inslee’s Higher Education proclamation, the College’s status is as a COVID-19 fully vaccinated campus as of September 7, 2021.   

Campus Check In  

  • The Campus Check-In/Out process has been discontinued as of September 7. Contract tracing will continue to follow CDC guidelines. 

Safety  

  • Social distancing is no longer mandated. Please take down any social distancing signage in your office area. While no office on campus is authorized to require social distancing, individuals may request social distancing from others during interactions.  
  • Contract tracing will follow CDC guidelines.    
    • If you become exposed to COVID-19 and have been on campus, please fill out the exposure reporting form. This is a confidential report for contact tracing purposes.  
  • All campus buildings have been outfitted with MERV 13 air filters, which can filter the COVID-19 virus. Filters will be monitored, maintained, and replaced on a regular basis.   
  • Continue wearing a mask indoors. This includes all indoor public spaces and when inside college transportation.  The only exceptions to this requirement are when individuals are alone in; 1) an office, 2) an enclosed cubicle, 3) a vehicle, or 4) their own room in the residence hall.  
  • Continue washing your hands regularly. Use hand sanitizer if you are not able to wash your hands.  Disinfecting wipes and gloves are not required.  
  • Stay home if you are feeling sick.  

Core Services  

  • As of Monday, September 13, core services staff will be on campus working.   
  • Core services staff do not need to request permission to come to campus on the specific days they are scheduled to work on campus.  
  • Core services will be offered in-person M-Th 8 am-5 pm, Friday 8 am-Noon, and remote from 12:00 – 4:30. Any exceptions to these hours approved will be noted on each department’s website.   
  • Requests for legitimate exemptions to on-campus work should be made to Human Resources (scchr@shoreline.edu ) no later than September 17, 2021.  

Attestation  

As we continue toward to the start of fall quarter there have been (and will continue to be) many changes that we navigate.  We’re also attempting to ensure that we do not inundate you with messages, while at the same time keeping you informed.  You may also keep apprised of these updates by reviewing the COVID-19 Updates site, or a webpage with updates specific to faculty & staff.   

Sincerely,

Phillip J. King

Acting President

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