IMPORTANT MESSAGE FROM PAYROLL- TIMECARDS DUE FRIDAY

Due to the holiday on Monday 1/15 timesheets will be due Friday 1/12.

All Employees: ctcLink Log-in

   Absences:  Please note, Absence Requests is now Manage Absences (This is where you request your leave)

• Absences for the pay period 01/01-01/15 must be completed by 3pm on Thursday 12/11/2024
• Supervisors must approve absences by 8am on Friday 01/12/2024.
  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Links to instructions on:

How to add an absence

How to cancel an absence and re-submit an absence

How to view an absence request

Classified and Hourly/Student Employees: 

   Timesheets:

• Timesheets must be completed by end of shift, Friday, 01/12/2024. Timesheets lock at 11:59pm on Monday 01/15/2024.

• Supervisor must approve timesheets no later than 10am, Tuesday, 01/16/2024. 

Hourly/Student: Please submit your timesheet by 11pm on Friday 01/12/2024.

• Please be sure to use the correct Time Reporting Code for your position
  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students
• OEX for international students
  • Do not see the correct Time Reporting Code?  Please email payroll@shoreline.edu

Classified: Please submit your timesheet by 11pm on Friday 01/12/2024.

• Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
• Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu.
• Monday 1/15 is a holiday, please add a line on your timesheet, select the “HOL holiday pay” time reporting code and enter your regularly scheduled hours for a Monday.

How to check your comp time balance

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.