Upcoming Holidays and Delegation Reminders

For Classified Staff Supervisors & Admin Team (administrative/exempt personnel)

Good morning,

As we enter the holiday period, please remember, if you are going to be on leave during a pay period approval time, to set-up a delegation for that pay period. 

THESE instructions will guide you on the process. 

Things to remember:

1. Set-up the delegation as soon as you know you will miss an approval process time. Today for any pay period in the future is acceptable. 
2. Set-up the delegation for the entire pay period you will miss the approval process time. 
3. Make sure your delegee will be available to approve the timesheets and absences while you are out.
4. Make sure your delegee is already a supervisor. 
5. Remember if an employee has entered time on their timesheet before you set-up the delegation, that timesheet will not go to the delegee. 

Examples:

1. You will be gone from November 27 through December 4.  Your delegation should be:
   1. Start date 11/16 (you will miss the approval period of 11/29-12/2).
   2. End date 11/30 (you will be back to approve time for the 12/1-12/15 pay period).
2. You will be gone from December 13 through January 5. Your delegation should be:
   1. Start date 12/1 (you will miss the approval period of 12/13-12/16).
   2. End date 12/31 (you will be back to approve time for the 1/1-1/15 pay period).
3. You will be gone from December 20 through December 31. Your delegation should be:
   1. Start date 12/16 (you will miss the approval period of 12/30-12/31).
   2. End date 12/31 (you will be back to approve time for the 1/1-1/15 pay period).
4. You will be gone from December 20 through December 27. Your delegation should be:
   1. None, you will be available to approve timesheets for the 12/16-12/31 pay period.

Please attend our virtual office hours on Tuesday from 3pm to 4pm if you need assistance in setting up a delegation.