Important Payroll Reminders Timecards due 11/15

Please see the message below from Delene Bryant, Manager of Payroll & Benefits. Please direct all inquiries to payroll@shoreline.edu Thank you.

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All employees:

LEAVE REPORTS are due:

Classified and hourly/student employees:

TIMESHEETS are due:

Classified Staff

Do your hours of work and leave add up to 40 each week (Work week is Sunday to Saturday)? They should!
Do you need to charge your overtime pay to a budget other than your regular one? Email payroll@shoreline.edu with your name, the hours/date and Combo Code to be charged.
- Don’t know the Combo Code? Ask the person who assigned you the overtime or the Budget Office at sccbudget@shoreline.edu.
- Is there a holiday during the week? Be sure to add HOL and your scheduled hours for that holiday.
Are you required to work on the holiday? Please be sure to use the following TRC’s.
- HWK & number of hours worked.
  - Didn’t work your full shift? Then add HWK for hours worked, and HOL for hours not worked, equal to your shift.
- Did you report Leave without Pay equal to your shift on your last working day prior to the holiday?
  - Then you will need to use HNE and the number of hours equal to your shift on the holiday.
- Are you not scheduled to work on the holiday?
  - You work an alternate schedule, and you do not work on Fridays, Friday is the holiday – have your supervisor email payroll@shoreline.edu to let us know and we will award you with comp time to use at a future date.

Hourly (non-student) Staff

Did you use the Time Reporting Code of “HRY” on your timesheet? Please make sure that you do.
Student (non-workstudy) Staff
Did you use the correct Time Reporting Code for your position? Here they are!
- STU = enrolled for 6 or more credits, STF = enrolled for 5 or less credits, OEX = International students (regardless of load).

Work-study Students

Did you use the correct Time Reporting Code for your position? Here they are!

FWS = Federal Work-study, FRS = Federal Work-study Read, SWS = State Work-study, CSF = Community Service Federal Work-study.

Do you know what type of work-study funding you have? Look on your Work-study Referral form to confirm or contact payroll@shoreline.edu.

FAQs:

I’m not sure if I’ll work overtime on the final day of the pay period, should I wait to submit my report of hours?
- Please submit all the days except the final one by the deadline, and then submit the final day with hours worked at the conclusion of your shift.
I’m having trouble remembering to submit my timesheets, what can I do?
- Set a re-occurring task for the morning of the 15^th and 30^th or 31^st day of each month so a reminder pops up telling you to submit. Supervisors, you can also use this for approval reminders!

RESOURCES:

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