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Campus Updates 11/14/24

November 14, 2024 by Leave a Comment

Events and News 

Hello SCC community- I hope you are doing well.  It’s been a busy week here, but productive too.  As many of you know Betsy has been in the office for the past couple weeks while Lori is in Hawaii.  We miss her but we are so glad she is getting time with family! 

One event I attended on campus this week was the New Faculty Institute.  It was great having some time with the new faculty, and I enjoyed discussing our strategic plan and the focus we have on reducing equity gaps.  I gave a couple examples of how this work is being done in other spaces and was excited to hear faculty interest for doing this work in their classrooms! 

Obviously, we were off for Veterans Day, but I did want to give an additional thank you to all the SCC veterans and family members who have served.  I’d also like to give double thanks to the Veterans Resource Center for celebrating our veterans and creating space for vets to come together and have community. 

On Wednesday I attended a Washington Association of Community and Technical College (WACTC) meeting with all the president’s and have a slight OFM update.  As I understand it OFM is intending to have the funding returned from all 34 colleges.  They cannot do this without legislative support, but their interest is for the funding to come back to them.  I’m hoping to have more information to share in the next month. 

In related news, please keep on the lookout for a “State of the College” kind of event we are planning to hold where we hope to update the campus on the overall budget forecast for WA state, the State Board, and how we are preparing for potential changes coming with a new presidency- with a particular focus on our mission and values for supporting all of our students including immigrant and undocumented students.    We will be having an initial update at the next College Council meeting (thank you for the suggestion to Tirzah Willaimson!) and will expand and share more data following that meeting. 

Finally, thank you to the DEIA office for bringing Pamela Seamonster to campus.  Her storytelling presentation was really wonderful.  I learned a lot and was so excited to have been part of that experience here at Shoreline Community College.  I bet the kiddos at the PCC loved it as well! 

Looking forward to next week- be well all.  

Cheers, 

Jack 

Fall Quarter Updates: 

Executive Team (ET) Open Office Time 
The Executive Team (ET) is now scheduling and holding virtual open office time via Microsoft Bookings:  

Executive Team (ET) Open Office Time.  

Accreditation 

Program Reviews 

  • Due by December 1 for those instructional programs requesting FT tenure-track faculty positions to replace vacated positions (due to retirement or separation):  
    • Complete sections “Background,” “Equity” and “Activity / Workload” in your Program Reviews. 
    • If those sections and your Program/Area Review from last year point to a need for a tenure-track faculty position, please use this form to inform the Office of Instruction of your interest. 
  • Due by December 1 for those instructional programs requesting to convert existing part-time faculty workload to full-time positions: 
    • Complete sections “Background,” “Equity,” and “Activity / Workload” in your Program Reviews. 
    • Based on 3 years of enrollment data in the Program Review, departments with a minimum of 250% FTE filled by PTF are encouraged to convert 100% FTE to an FTF position. Please use this link to inform the Office of Instruction of your interest. 
  • Due by December 1 for those instructional programs requesting instructional equipment:  
    • Complete sections “Background,” “Equity” and “Activity / Workload” in your Program Reviews. 
    • If those sections and your Program/Area Review from last year point to a need for instructional equipment, request equipment via this form. 
  • Everyone else:  
    • Keep updating the “Background” and “Progress on Goals” sections in your Program Reviews. 
    • Start thinking about Innovation Grant ideas per the Budget Decision-Making Rubric. 

Learning Outcomes Assessment 

  • Due: end of fall quarter 2024: 
  • Each department has up to 6 tasks to complete on their department sheet (tab), described on the Plan and Resources sheet. 
  • These tasks are colored orange and have the number of the task to the right. 
  • Completing your department sheet is essential to completing assessment requirements for this year. 

Committee/Council Updates:  

Enrollments: 

  • The last Fall 2024 daily enrollment report will be posted on Thursday, November 14th. 

Technology Support Services: 

Microsoft OneDrive is Shoreline CC’s Official Cloud Storage and Sharing Platform:  

We have observed an increase in fraudulent emails impersonating Shoreline CC users encouraging individuals to click on Dropbox “shared files” in attempts to compromise network accounts. TSS would like to remind everyone that Dropbox (or other similar file-sharing platforms) is not approved software for the College and, therefore, should not be used when storing, sharing, or creating documents within the College (please note Google Drive can be used for Academic needs by students).   

Please be sure to use Microsoft OneDrive for your cloud file storage and sharing needs. OneDrive is part of our ongoing efforts to streamline operations and maximize the value of and protect our existing resources. This powerful cloud storage and sharing platform is available to all Shoreline users.  

Benefits of OneDrive:  

  • Built-in Security and Compliance: OneDrive aligns with industry standards to ensure our data is protected.  
  • Included in your Shoreline.edu Account: No additional purchase necessary and no additional sign-on required.  
  • Seamless Integration with Microsoft 365: OneDrive integrates with the Microsoft 365 suite, which we use daily, allowing easy access to files directly from applications like Word, Excel, and Teams.  
  • Collaboration Tools: OneDrive enables real-time co-authoring and easy sharing of documents.  
  • Compliance with WA State Retention and Public Records Laws: Using your Shoreline.edu OneDrive account as the only place to store your work-related data and files complies with retention and public records requirements.  

OneDrive can also be installed directly on your Shoreline device for automatic file synchronization between your local hard drive and your OneDrive cloud environment. For anyone interested in learning more about Microsoft OneDrive, you can visit Microsoft’s Training Site here, or view the LinkedIn Learning course here.   

Thank you in advance for your cooperation.  

Network Rewiring and Hardwiring Connection Project Update:   

Below is the updated building list of the rewired and hardwired network connections that have been restored and those in progress with expected completion dates. As mentioned at the beginning of this project, most of the building wiring has not been updated for over a decade or more (emphasis on more). During this project, we have already encountered several major issues in the buildings as we run new cabling and test the integrity of previous network connections.  We continue to utilize our third-party vendor (Milne) and expect to be fully completed in early 2025.    

Building Expected Completion Date Status 
800 24-Jan  
1000  Complete 
1100  Complete 
1200  Complete 
1300  Complete 
1400  Complete 
1500  Complete 
1600 15-Nov  
1700 22-Nov  
1800 29-Nov  
1900 13-Dec  
2000  Complete 
2100  Complete 
2300 20-Dec  
2900 13-Dec  
3000  Complete 
4000 15-Nov In progress 
5000 24-Jan  
9000 14-Feb  

Direct Printing to the Ricoh Devices: 

As noted in the previous section, TSS has made some significant progress in the Building Rewiring project.  For all computers that have been reconnected on the wired network, you will now have access to print directly to any Ricoh printer across campus. If you have been reconnected to the wired network, you will need to first install the Ricoh Printer software. To do so, please navigate to the Company Portal and search for “Ricoh Printer”, select the printer icon and click “Install”.  Once the software is installed, you will now be able to print directly to the printers from within your application by selecting “Print” and choosing “Ricoh_Copier_Workstations” from the printers listed. For everyone who has yet to be reconnected to the wired network, printing via email will remain available.  If you have any problems or questions on this process, please submit a support ticket here.  

Campus eFax System: 

TSS is currently in the process of migrating all of the old fax lines to the new eFax system.  At this time we are asking all departments who still use faxing services (sending or receiving) that are not yet on the eFax system to submit a ticket to TSS here.  We are still aware of a few departments that need to be added, however we want to make sure that no one is left out in the process.  We thank you for your attention to this matter. 

Foundation: 

The Foundation is thrilled to announce we hired Taisa Welhasch as the new Annual Fund and Stewardship Manager. Taisa has strong skills and great experience working with donors. Come by and welcome her next time you are in Bldg. 1000. 

We are revamping the scholarship process. During the next month, we will be talking with departments about the scholarships that related to them, how they are funded, reviewed, and awarded. Hopefully, during these conversations we will be able to streamline the process. Our goal is to serve the wishes of the donors who gave so generously as well as help as many students as possible with funding.  

Scholarship clinics! We are putting together a couple of workshops to help students complete their scholarship applications and provide guidance on criteria and needs. More information will be rolling out in the next few weeks. If you want a clinic for your area/department, please let Kara Haney in the Foundation office know and she will get you scheduled. 

Human Resources: 

It’s almost time for SOUPSGIVING 2024! Save the date for Thursday, November 21st from 12:00pm – 1:30pm in the Quiet Dining Room.  

  • Who:  All employees are welcome to submit a soup or just be a taster!  
    • Supervisors: Please work with your employees to support attendance.              
  • When:  Thursday, November 21, 12:00-1:30pm  
  • Where:  PUB 9208, Quiet Dining Room  

 Register your entry here!  Please register by November 14, 2024.  A full recipe (or ingredient list) is required for allergen purposes.    

DON’T FORGET! To gain entry, please bring an item for the Student Benefits Hub and Food Pantry (suggestions below).   

  • *NEW* Socks or Winter Accessories (Gloves, Mittens, Knit Caps, Scarves, Jackets, Sweaters)  
  • Snacks and Ready-to-Eat Meals (Small bags of Chips, Granola Bars, Cup of Noodles, Soup)  
  • Cans of Vegetables, Beans, Fruit, and Meat  

It’s almost time for SOUPSGIVING 2024! Save the date for Thursday, November 21st from 12:00pm – 1:30pm in the Quiet Dining Room. This year’s celebrity judge will be none other than our own faculty member Tony Doupe (a superstar both on campus and in the  

Updates 

  • Upcoming Holidays – Don’t forget to update your unit’s signage and personal messaging! 
    • Nov 28th – Thanksgiving 
    • Nov 29th – Native American Heritage Day 
  • 2024 Winter Campus Closure 
    • Reminder – College will be closed with no services available during the week of December 23 – 27, 2024.  
  • Classified Comp Time Accrual  
    • Don’t forget to complete your comp time accrual by November 30th for your use across the 2024 Winter Campus Closure (12/23 – 12/27/24) 
  • The Classified Seniority List will be posted Friday, 11/15/24.   
    • Seniority for classified employees is defined as the employee’s length of unbroken classified service. The updated list is for the period covering November 1, 2023, through October 31, 2024, and contains your name, job classification, seniority date, and layoff unit. 
  • Employee Badges, Business Cards & Name Plates 
    • Please use this link to order badges, business cares, and name plates: https://forms.office.com/r/888EUJivCT  
    • You must include your department budget for payment before order is processed 
  • Payroll Reminders 
    • Leave Reports are due: Thursday 11/14 at noon by employee and 5pm by supervisor. 
    • Timesheets are due: Friday 11/15 at noon by employee and 5pm by supervisor   

Payroll questions? Join us online, Tuesdays from 3:00pm to 4:00pm. 

Insurance Open Enrollment starts on 10/28/2024 and ends on 11/25/2024* 

  • All employees will need to pick a Vision Plan this year.  
  • Check out the HCA website for details.  

 Job Postings! 

Do you know someone who wants to join our team? Visit: Job Opportunities at Shoreline Community College.  

Events and Updates 

Follow Shoreline Community College on social media! 

Shoreline Community College MISSION – Our Purpose 

Shoreline Community College offers accessible, high-quality education and workforce training that empowers students for success. Rooted in our commitment to diversity, equity, and community engagement, we foster an educational environment that contributes to the enrichment of both our local and global communities. 

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