Weather Update and Suspended Operations Memo

Good afternoon, 

With the potential for high winds being reported tonight, attached please find 2024-24 Suspended Operations memo from President Kahn for your review and reference.  To ensure you’re signed up to receive emergency alerts, please check your communication settings at https://www.getrave.com/login/shoreline and login using your Shoreline Community College login information.  Staff and students are automatically enrolled during their onboard and enrollment processes. 

While today’s weather likely will not warrant altering operations, it may still present inherent hazards from low visibility, possible falling tree limbs, power outages, and small blow debris (garbage bins, outdoor furniture, etc.). Noting that individual employees may be impacted by local power outages or other technology interruptions due to weather, supervisors should work with classified/admin employees as needed to utilize flexed schedules, alternate locations, and/or leave available depending on the specific needs of the situation. Deans are also directed to work with faculty as needed to support alternate modalities for instruction on an individual basis where appropriate. 

If you spot any safety concerns on campus, please contact Safety & Security so that they can respond and/or coordinate with the Facilities department. 

Questions? Please feel free to contact HR by email at scchr@shoreline.edu at any time. 

Suspended Operations Memo

November 19, 2024

TO:                   The College Community                       

FROM:              Jack Kahn, President 

RE:                   SUSPENDED OPERATIONS PROCEDURES 2024-25

Severe weather or other emergency conditions may warrant closing the College campus. In such cases, on-campus classes and online classes may also be impacted. The decision to close campus and/or cancel classes is made by me or my designee—only after serious consideration of many different factors.

CLOSURE TYPES

Inclement weather and other emergency conditions may result in two types of closures:

1) Campus is closed, services/instruction continues online.

• Students/Public
  • On-campus activities are cancelled.
  • On-campus instruction moves to online.
    • See syllabus for directions.
  • Students should not come to campus for classes or other College-related activities.
• Employees
  • Services move to online modality. 
  • Employees should not report to campus, unless specifically required to do so. 

2) Campus is closed, no services or instruction offered.  

• Students/Public
  • Classes are cancelled, both on-campus and online.
•  Employees
  • All services are cancelled. 
  • Only those required to do so should report to campus. 

TIMING

Campus closure options may include opening late, closing early, closing for the day, or other variations. In all cases, notice will be made as soon as feasible.  However, given the nature of area weather and any other emergencies, the desired forewarning period may not always be possible.

• When inclement weather/emergency conditions occur overnight, notification will be made by 5:00 a.m. if possible.  
• When emergency conditions occur during a workday, notification will be made as soon as feasible.

REPORTING ABSENCES & DETERMINING COMPENSATION: 

1. When College services are open and an employee is absent because of inclement weather, employees may request to temporarily switch work or instructional modality to online (with supervisor approval) OR report leave taken for the time absent. 
2. When the College campus is closed and no services/instruction are offered in any modality:  
3. Administrative Employees
   1. Administrators scheduled and not required to work during the first full day of total suspended operations shall suffer no loss in pay for time missed. 
   1. For any subsequent consecutive days of suspended operations, Administrators should notify their supervisors to request leave OR to request the re-assignment to an alternate workstation (for example, work from home). 
4. Faculty Employees
   1. Faculty should notify their division deans to request leave or  for re-assignment to an alternate/temporary workstation (for example, work from home).  

• Temporary Represented Staff (Article 5.7)
  • When prior notice has not been given, represented staff released until further notice after reporting to work will be compensated for hours worked on the first day of suspended operations. 
  • Represented individuals who are not required to work during suspended operations may request and may be granted a schedule change during their workweek. 
  • Represented individuals who are required to work during suspended operations will receive one and a half times their regular hourly rate for work performed during the period of suspended operation. 

• Classified Staff (Article 17)
  • Staff scheduled and not required to work during a late start, an early closure and/or total suspended operations will have no loss in pay,
  • The following options are available to staff not required to work for the balance of suspended operations: 
    • The staff may be reassigned to an alternate location (such as telework) during the suspended operation, at the College’s discretion.
    • Staff may take leave including vacation leave, personal holiday, personal leave, accrued compensatory time (where applicable), sick leave, or leave-without-pay.
    • Staff may request a temporary schedule change.
    • Staff may use sick leave for childcare emergencies per Article 12.2.D.
  • Only staff who are required to work during late starts, early closures and total suspended operations will receive one and one-half times their regular pay for work performed during the suspended operations.
    • In addition, staff who are required to physically report for work to the College to work for the first full day of suspended operations will receive their regular rate of pay plus one and one-half times their pay for the time worked that day only. 
    • Staff not receiving callback, who are required to work during late starts, early closures and total suspended operations will receive a minimum of two (2) hours of pay for each day worked. 
  • Any overtime worked during suspended operations will be compensated according to Article 8, Overtime of the WFSE-HE agreement. 

Please direct any questions regarding absences due to inclement weather or suspended operations to your supervisor or to the Human Resources Office.  Thank you.