Updated information for classified staff
Please note the early due dates. This is because of the Thanksgiving and day after Thanksgiving holidays:
All employees:
LEAVE REPORTS are due: Wednesday 11/27 at noon by employee and 5pm by supervisor.
Classified and hourly/student employees:
TIMESHEETS are due: Wednesday 11/27 at noon by employee and 5pm by supervisor.
Staff required to work between 11/28 and 11/30 may submit their timesheet on/or before 11/30. Supervisors, please review and approve early on Monday 12/2.
Any classified staff completing the trainings for comp time accrual for winter quarter, may submit their comp time on/before 11/30 at midnight. Please remember to add a comment listing the time spent on the training, the name of the training and the day. Example: 11/29; Microsoft Outlook Training; xx hours/minutes.
Classified Staff
· Reporting Suspended Operations for Wednesday 11/20:
o Details to be sent out before the end of the pay period.
· Do your hours of work and leave add up to 40 each week (Work week is Sunday to Saturday)? They should!
· Do you need to charge your overtime pay to a budget other than your regular one? Email payroll@shoreline.edu with your name, the hours/date and Combo Code to be charged.
o Don’t know the Combo Code? Ask the person who assigned you the overtime or the Budget Office at sccbudget@shoreline.edu.
· Is there a holiday during the week? Be sure to add HOL and your scheduled hours for that holiday.
o Are you required to work on the holiday? Please be sure to use the following TRC’s.
§ HWK & number of hours worked.
· Didn’t work your full shift? Then add HWK for hours worked, and HOL for hours not worked, equal to your shift.
§ Did you report Leave without Pay equal to your shift on your last working day prior to the holiday?
· Then you will need to use HNE and the number of hours equal to your shift on the holiday.
§ Are you not scheduled to work on the holiday?
· You work an alternate schedule, and you do not work on Fridays, Friday is the holiday – have your supervisor email payroll@shoreline.edu to let us know and we will award you with comp time to use at a future date.
Hourly (non-student) Staff
· Did you use the Time Reporting Code of “HRY” on your timesheet? Please make sure that you do.
Student (non-workstudy) Staff
· Did you use the correct Time Reporting Code for your position? Here they are!
STU = enrolled for 6 or more credits, STF = enrolled for 5 or less credits, OEX = International students (regardless of load).
Work-study Students
· Did you use the correct Time Reporting Code for your position? Here they are!
FWS = Federal Work-study, FRS = Federal Work-study Read, SWS = State Work-study, CSF = Community Service Federal Work-study.
· Do you know what type of work-study funding you have? Look on your Work-study Referral form to confirm or contact payroll@shoreline.edu.
FAQs:
- I’m not sure if I’ll work overtime on the final day of the pay period, should I wait to submit my report of hours?
- Please submit all the days except the final one by the deadline, and then submit the final day with hours worked at the conclusion of your shift.
- I’m having trouble remembering to submit my timesheets, what can I do?
- Set a re-occurring task for the morning of the 15th and 30th or 31st day of each month so a reminder pops up telling you to submit. Supervisors, you can also use this for approval reminders!
RESOURCES:
Day at a Glance 
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