Please see the message below from Delene Bryant, Manager of Payroll & Benefits.  Please direct all inquiries to payroll@shoreline.edu  Thank you.

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All employees:

LEAVE REPORTS are due:

• Thursday 11/14 at noon by employee and 5pm by supervisor. 

Classified and hourly/student employees:

TIMESHEETS are due:

• Friday 11/15 at noon by employee and 5pm by supervisor.   

Classified Staff

• Do your hours of work and leave add up to 40 each week (Work week is Sunday to Saturday)? They should!
• Do you need to charge your overtime pay to a budget other than your regular one? Email payroll@shoreline.edu with your name, the hours/date and Combo Code to be charged.  
  • Don’t know the Combo Code? Ask the person who assigned you the overtime or the Budget Office at sccbudget@shoreline.edu. 
  • Is there a holiday during the week? Be sure to add HOL and your scheduled hours for that holiday.
• Are you required to work on the holiday? Please be sure to use the following TRC’s.
  • HWK & number of hours worked.
    • Didn’t work your full shift?  Then add HWK for hours worked, and HOL for hours not worked, equal to your shift.
  • Did you report Leave without Pay equal to your shift on your last working day prior to the holiday?
    • Then you will need to use HNE and the number of hours equal to your shift on the holiday.
  • Are you not scheduled to work on the holiday?
    • You work an alternate schedule, and you do not work on Fridays, Friday is the holiday – have your supervisor email payroll@shoreline.edu to let us know and we will award you with comp time to use at a future date. 

Hourly (non-student) Staff

• Did you use the Time Reporting Code of “HRY” on your timesheet? Please make sure that you do. 
• Student (non-workstudy) Staff
• Did you use the correct Time Reporting Code for your position?  Here they are! 
  • STU = enrolled for 6 or more credits, STF = enrolled for 5 or less credits, OEX = International students (regardless of load). 

Work-study Students

• Did you use the correct Time Reporting Code for your position?  Here they are! 

FWS = Federal Work-study, FRS = Federal Work-study Read, SWS = State Work-study, CSF = Community Service Federal Work-study.

• Do you know what type of work-study funding you have? Look on your Work-study Referral form to confirm or contact payroll@shoreline.edu.  

FAQs:

• I’m not sure if I’ll work overtime on the final day of the pay period, should I wait to submit my report of hours?  
  • Please submit all the days except the final one by the deadline, and then submit the final day with hours worked at the conclusion of your shift. 
• I’m having trouble remembering to submit my timesheets, what can I do? 
  • Set a re-occurring task for the morning of the 15^th and 30^th or 31^st day of each month so a reminder pops up telling you to submit. Supervisors, you can also use this for approval reminders!

RESOURCES: