Timecards Due 9/13/24

September 10, 2024 by Leave a Comment

Below are the deadlines for absence and timesheet entries for the 9/1-9/15 pay period:

ctcLink Log-in

Any Employee who works on Saturday (9/14) or Sunday (9/15) may update/change any submissions as needed, before midnight on Sunday 9/15, they must email their supervisor to inform them of any changes.

EMPLOYEES:

ABSENCES REPORTING:All employeesAll absences for the current pay period must be entered no later thanNOONThursday 9/12
TIMESHEET ENTRY:Classified, Hourly, Student & NPE employeesAll time worked for the current pay period must be entered no later thanNOONFriday 9/13

Links to instructions on:

How to add an absence

How to cancel an absence and re-submit an absence

How to view an absence request

SUPERVISORS:

ABSENCES REPORTING:All absences must be approved byEnd of ShiftThursday 9/12
TIMESHEET ENTRY:All timesheets must be approved byEnd of ShiftFriday 9/13

TIME REPORTING CODES BY EMPLOYEE GROUP:

Hourly:

Please be sure to use the correct Time Reporting Code for your position

  • HRY for non-student hourly employees

Student:

Please be sure to use the correct Time Reporting Code for your position

  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • OEX for international students regardless of credit load

Are you a work-study student, then you should be using one of the following:

  • FWS for federal work-study students
  • SWS for state work-study students
  • FRS for Fed w/Study Read
  • CSF for Community Serv. FWS

Classified:

  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees normal budget, please email the combo code (not the chart string) to payroll@shoreline.edu & the budget authority person (who approves you to do the work).
Filed Under: Announcements Tagged With:

Campus Updates 9/5/24

September 6, 2024 by Leave a Comment

Events and News 

Hey all! I hope you are doing well. It’s been a full week here in the President’s Office, though we have missed Lori who has been in Hawaii. I’m happy to have her back today and look forward the hearing some stories about her time back home! 

I wanted to start this week’s message by again thanking our Classified Union leadership and our team in Human Resources for coordinating the first Classified Staff/Admin training day. I have already received some positive input and constructive ideas to improve this and other related events throughout the year. The progress made on training specifically for classified staff and administrators is significant and really appreciated. I enjoyed connecting with those I don’t see often, and it was a bonus to spend some time together to learn about one another.  

Images of staff learning together at the Classified and Admin Staff Training Day

Thank you also to the team representing Shoreline CC at the Sound Transit Celebration last Friday! And wow- did you see we have a campus shuttle all lined up with a stop at the “Shoreline North/185th” station?!? Great job to Student Services, the Associated Student Government (ASG) & Safety & Security for this partnership! 

Staff representing Shoreline at the Lightrail Opening

One of the projects I have been working on this week (through the Strategic Action Teams) is on improving data we have about our students which led to meetings with three College partners—including representatives from the K-12 school district, the City of Shoreline, and the State Board. All three meetings were fruitful in both understanding the data we currently have that can be used to enact progress, data that doesn’t yet exist but could, as well as some systemic barriers that are in place that impact our work—particularly in regard to students who don’t live in Shoreline or Lake Forest Park but nevertheless are here (and certainly we are glad they are). I’ll keep you posted as this progresses. We will also be posting strategic plan updates in the monthly Board reports starting in September so you can keep up with those details there if you wish. 

This week brought numerous one-on-one meetings with members of the Executive Team (ET), a Board member, our Assistant Attorney General and completing FEMA (Federal Emergency Management Agency) trainings. Today, I will be joining other College personnel for a meeting with Shoreline Public Schools personnel, will speak to a college president about resources/trainings on participatory governance (as part of strategic plan work), and finally, receive lessons in Chinese to help prepare for a trip in October.  

Have a great weekend!  

Cheers, 

Jack 

Executive Team (ET) Open Office Time 
The Executive Team (ET) is now scheduling and holding virtual open office time via Microsoft Bookings:  

Executive Team (ET) Open Office Time.  

Enrollments: 

Foundation: 

Want to smile? Come by the Foundation Office in Bldg. 1000 and check out the gratitude/happy board! And, while you’re here, maybe add a picture of something that makes you smile! 

Please save the date – November 1, 2024, from 11:30 – 1:00 – The Giving Table, a luncheon to support the students and programs of Shoreline Community College.  

Human Resources: 

ALL: Mark Your Initials & The Date Once Updated: MGS 09/05/24 ARO 9/5/24 BHR 9/5/24 

 Updates 

  • The College has returned to public operating hours of Monday through Thursday 8:00 a.m. to 5:00 p.m., and Fridays 8:00 a.m. to 4:30 p.m. effective September 2, 2024, forward.  
    • If you have not already done so, supervisors please work with your staff to complete the following:  
    • Areas/programs area responsible for posting/notifying the public re: return to regular College operating hours.  
    • Supervisors are responsible for working with staff to confirm schedules meet the service hours listed above as well as the business needs of the College. 
    • Supervisors are responsible for ensuring staff schedules are entered into the ctcLink Manager Self-Service module with an effective date of September 1, 2024, no later than August 30, 2024.  
  • Directions on updating staff schedules can be found HERE. 

Join Aleksa to see a demonstration and Q & A about our new Neogov/Neoed Onboard platform for classified, admin/exempt, and faculty hires!  

  • September 10th – 11:30-12:00, Zoom Link HERE 
  • September 11th – 10:30-11:00, Zoom Link HERE 

Payroll Reminders 

  • Absences are DUE: Thursday Sept 12 at noon by employee and 5pm by supervisor. 
  • Timesheets are DUE: Friday Sept 13 at noon by employee and 5pm by supervisor  
  • Please note the pay period ends on Sunday 9/15; if an employee works over the weekend, they will need to update their timesheet no later than midnight on Sunday 9/15/2024. 
  • Payroll questions? Join us online, Tuesdays from 3:00pm to 4:00pm. 

Available Positions! 

Do you know someone who wants to join our team? Visit: Job Opportunities at Shoreline Community College.  

Events and Updates 

Follow Shoreline Community College on social media! 

Shoreline Community College MISSION – Our Purpose 

Shoreline Community College offers accessible, high-quality education and workforce training that empowers students for success. Rooted in our commitment to diversity, equity, and community engagement, we foster an educational environment that contributes to the enrichment of both our local and global communities. 

Filed Under: Announcements

Annual Fire System Inspections Sept. 9-13

September 6, 2024 by Leave a Comment

Dear Campus Community,

Our annual campus fire alarm and suppression system testing will be conducted September 9th through the 13th. During these times, you may see employees from Convergint and Columbia Fire around campus and may observe the momentary activation of strobe and horns during testing. If you have any questions, feel free to email Acting Director Cranson at gcranson@shoreline.edu.

Below is the estimated schedule of testing:

  • Sept 9: Bldgs. 2100*, 2000
  • Sept 10: Bldgs. 1900*, 9000, 6000
  • Sept 11: Bldgs. 4000*, 3000
  • Sept 12: Bldgs. 2900*, 800, 1100
  • Sept 13: Bldgs. 5000*, 1000, 1200, 1300, 1400, 1500/1600/1700, 1600a, 1800, 2300

*indicates testing that will begin at 6:00am

Respectfully,

Your Department of Safety & Security

Filed Under: Announcements Tagged With:

Block Party Resource Fair – Invitation to Participate 10/3/24

September 5, 2024 by Leave a Comment

Want to promote your program or office to new and returning students? Sign up to table at the fall Block Party Resource Fair which will take place on Thurs. 10/3 from 11:30am-2:30pm in the PUB Courtyard. This is a great way to get the word out about opportunities or services available to students. You’re encouraged to bring resource information, snacks, and any fun giveaways (if you have them).

To sign up, go to https://shoreline.formstack.com/forms/sccblockparty24 and submit the form by Friday, Sept. 20. 

If you have any questions, e-mail monorati@shoreline.edu. 

  • Date: Thursday 10/3/24
  • Time: 11:30am-2:30pm
  • Location: PUB Courtyard
This is a flyer with a silhouetted forest against a night sky backdrop advertising the resource fair
Filed Under: Announcements

Now Offering Free Shuttle Service to New 185th Light Rail Station!

September 4, 2024 by Leave a Comment

Dear Campus Community,

I am happy to announce that the daily campus shuttle is adding a stop at the “Shoreline North/185th Station” Link Light Rail station in Shoreline. Below is information regarding the daily campus shuttle service and access to the “Shoreline North/185th Station” and “Shoreline South/148th Station”. As a reminder, campus shuttles are offered for all students, staff, and visitors thanks to funding from the sustainability & Commuter Options Fee (SCOF), Associated Student Government, and SCC students.

This is a light rail map showing the new 185th station

DAILY CAMPUS SHUTTLE:

  1. SCHEDULE
    1. Monday thru Friday (on days the college is open for business)
    2. 7:45am – 3:45pm
    3. The shuttle takes approximately 45 minutes to complete the route, with the newly included stop. 
  2. ROUTE/STOPS
    1. Bldg. 2100/Bldg. 2300 roundabout
    2. Bldg. 1900 roundabout
    3. Bldg. 1000/Metro Stops
    4. N 160th & Aurora Ave (between the E Line stop and Shoreline Central Animal Hospital)
    5. *NEW* Shoreline North/185th Station (Light Rail and King County Metro Station)
    6. Greenwood Parking Lot (only when open for Fall, Winter, and Spring Quarters)
  3. SHUTTLE DRIVER CELL PHONE
    1. 206-759-1768
    2. You may call the shuttle driver to request a pick-up. 
    3. No alternate or additional off campus stops are authorized.
  4. Scooters, bicycles, and other large items are not allowed on the daily campus shuttle. There are bike lockers available at the Link Light Rail Stations and bike racks located around campus.
  5. Our shuttle bus is equipped with a wheel-chair lift; our shuttle vans are not.

Shoreline South/148th Station

  1. The daily campus shuttle DOES NOT service this Link Light Rail Station
  2. Beginning September 14th, King County Metro Route 333 will connect this station to Shoreline Community College
  3. Additional information on KCM routes that service this station to be updated on college website when available.

Shoreline North/185th Station

  1. The daily campus shuttle services this Link Light Rail Station
  2. There are currently no King County Metro connections from this station to Shoreline Community College.
  3. Additional information on KCM routes that service this station to be updated on college website when available.
  4. To locate the daily campus shuttle at this station:
    1. Exit the Link Light Rail platform and walk east (away from the platform and I-5), toward the “Pick Up & Drop Off” outlined in green below

Here are some helpful images to show you what the drop-off point looks like:

This is an image of the sign at 185th station
This is a close up of the dropoff point
This show the shuttle dropoff point

If you have any questions, please feel free to email safetyandsecurity@shoreline.edu

Respectfully,

Your Department of Safety & Security

Filed Under: Announcements Tagged With:
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