Campus Updates 12/1/23

December 1, 2023 by Leave a Comment

Events and News 

Hello folks, hope all are well. Here we are back from the Thanksgiving break and of course busy as ever! 

This week has been spent mostly here on campus at my desk doing emails, and in a lot of meetings (I imagine many can relate).  I’m excited about the great work you all have done on the strategic plan, and watching it evolve has been fun to see. 

I can’t believe it’s December already! I hope you all have great plans for the break.  Mine are a bit up in the air at the moment, but I can tell you it will not involve driving long distances… Had a great time visiting with my in-laws, niece and nephews in the Sacramento area over Thanksgiving, but the drive- too much in a short period! Have a great rest of your week.  

Cheers, 

Jack 

Fall Quarter Updates 

Accreditation 

You should be discussing progress on your Area Review goals in department and division meetings. 

ctcLink 

Saturday, December 2, 2023, 6:00 am – 1:00 pm – Maintenance 

  • The Human Capital Management (HCM) pillar will be unavailable. 
  • The Portal, Campus Solutions (CS), and Finance pillars will remain online during the maintenance period. 
  • Admissions (OAAP), HighPoint HCX mobile pages, and Campus CE integration will remain online during the maintenance period. 
  • Canvas will not be impacted. 

Saturday, December 9, 2023, 8:00 am – 10:30 am. ctcLink will be down for maintenance.  

  • Students will be notified.  
  • Canvas will not be impacted. 

Enrollment 

Daily enrollment reporting for winter 2024 is available here. 

Business & Administrative Services 

Hello Shoreline Budget Managers, please contact Gayla Hocker if you have not received a Zoom meeting invitation to attend “ctcLink Budget Access Training” sessions hosted by Becca Chen next Monday, 12/4 through Wednesday, 12/6.  

NOTE: As you go through the budget training and annual review, it is possible a clerical error has been made. If you note discrepancies against the BEROP tool that was reviewed, please contact Becca through 12/15/2023. After this date, please contact Atsuko Donovan. We want to collaborate on correcting and building an improved process for the remainder of the year and into the future! 

Technology Support Services 

TSS has worked with Campus Security on issues with the 911 service from our SCC phone number via Microsoft Teams. We have identified the issues and the 911 service is now restored for all SCC numbers associated with the campus address. This has been tested and verified successfully.  

Human Resources 

Do you know someone who wants to join our team? Visit: Job Opportunities at Shoreline Community College. 

Marketing and Communications 

Shoreline Community College is turning 60! I am looking for interested people who want to join me on the planning committee so we can find some fun ways to celebrate this important milestone. If you are interested, please send me an e-mail by Wednesday December 6, 2023- cchiappa@shoreline.edu  

Foundation 

Volunteers needed! Want to be a scholarship reader? It’s fun, interesting, and rewarding! Email Michelle Cimaroli for details mcimaroli@shoreline.edu 

Events and Updates 

Follow Shoreline Community College on social media! 

Shoreline Community College MISSION – Our Purpose 

We serve the educational, workforce, and cultural needs of our diverse students and communities. 

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Youth Softball Specialty Camp- Pitching & Catching

December 1, 2023 by Leave a Comment

Shoreline Community College Fastpitch team is having winter pitching and catching clinics on campus. We will be working on the beginning/intermediate fundamentals of pitching and catching with an emphasis on the mental approach to the game. Location will be room 3014 (lower level of gym). Participants bring your own catching gear, glove, water and tennis shoes. Ages 8-14 years old. Cost is $39.00 for each 1 hour session. Please contact Head Coach Crystelle Fischer at Cfischer@shoreline.edu or 425-343-2273 if you have any questions. “Phins Up”

This is a flyers containing images of young girls in blue softball uniforms sitting in the dugout with bat, ball and helmet, an image of yellowed softballs, and sitting with a glove.
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Important Benefits Message: SmartHealth for Benefit Level Employees

November 30, 2023 by Leave a Comment

For all benefit level employees:

SmartHealth is included in your benefits and is a voluntary wellness program that supports you on your journey toward living well. Here are a few details to help you know what to expect from SmartHealth in 2024.

1. New SmartHealth experience

Have you heard? Starting in 2024, WebMD, one of the most trusted brands in well-being, will be the SmartHealth program vendor. You will have access to new resources and a more personalized experience. Watch your mailbox and email in January for more information.

The current Limeade SmartHealth platform will be available through 2023. Starting January 2, 2024, you will be able to register to use the WebMD SmartHealth platform. You can get ready now by creating a SecureAccess Washington (SAW) account if you haven’t already. To learn how, see Accessing SmartHealth.

2. Wellness incentive

If you qualified for the SmartHealth wellness incentive in 2023, it will be applied by the end of January 2024. Depending on your medical plan, you will either receive a $125 reduction in your deductible or a $125 deposit into your health savings account (HSA). See the SmartHealth webpage for more details.

Be sure to participate in the 2024 How do I find my $125? SmartHealth activity. It includes steps to follow to see how your wellness incentive was applied. We recommend waiting until the end of January to look for your incentive.

We encourage you to use SmartHealth to support your whole person well-being.

From your PEBB Team

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Introducing Our New Head Soccer Coaches!

November 29, 2023 by Leave a Comment

We are excited to announce Obed Kouassi as our next Head Men’s Soccer Coach and George Dremousis as our next Head Women’s Soccer Coach!

Coach Obed Kouassi: After serving as the Assistant Men’s Soccer Coaching this past season, Obed Kouassi will be taking over as the next Head Men’s Soccer Coach. Coach Kouassi has a passion for soccer, and a strong connection with international students which will be an asset in recruiting international student-athletes for this program. He has been coaching and playing soccer for many years at all levels. We are excited to have him step into this new role for Shoreline. 

Coach George Dremousis: Former Men’s Head Soccer Coach, George Dremousis will be taking the helm for the Women’s Soccer program.  Dremousis brings a wealth of coaching experience, from coaching several high school programs to coaching the men’s soccer program for 13 years at Shoreline Community College. We are looking forward to Coach Dremousis’ return to the Phin’s soccer sideline. 

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IMPORTANT Message from Payroll

November 29, 2023 by Leave a Comment

All Employees:

   Absences:  Please note, Absence Requests is now Manage Absences (This is where you request your leave)

  • Absences for the pay period 11/16-11/30 must be completed by 3pm on Wednesday, November 29, 2023
  • Supervisors must approve absences by 8am on Thursday, 11/30/2023.
    • When submitting the following leave types please send an email to payroll@shoreline.edu
      • Shared Leave
      • Leave without Pay

Classified and Hourly/Student Employees:  

   Timesheets:

  • Timesheets must be completed by end of shift, Thursday, 11/30/2023. Timesheets lock at 11:59pm on Wednesday 11/15/2023.
  • Supervisor must approve timesheets no later than 10am, Friday 12/01/2023.  

Hourly/Student: Please submit your timesheet by 11pm on Thursday 11/30/2023.

  • Please be sure to use the correct Time Reporting Code for your position
    • HRY for non-student hourly employees
    • STU for student hourly employees enrolled in 6 or more credits
    • STF for student hourly employees enrolled in less than 6 credits
    • FWS for federal work-study students
    • SWS for state work-study students

Classified: Please submit your timesheet by 11pm on Thursday 11/30/2023.

  • Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu. 
  • Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.
  • All comp time trainings for the winter closure must be completed by 11/30/2023.
  • Personal Holiday must be used on or before 12/31/2023.

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

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