Day at a Glance

Classified Staff 

• Do your hours of work and leave add up to 40 each week (Work week is Sunday to Saturday)? They should! 
• Do you need to charge your overtime pay to a budget other than your regular one? Email payroll@shoreline.edu with your name, the hours/date and Combo Code to be charged.  
  • Don’t know the Combo Code? Ask the person who assigned you the overtime or the Budget Office at sccbudget@shoreline.edu.  
• Is there a holiday during the week? Be sure to add HOL and your scheduled hours for that holiday. 
  • Are you required to work on the holiday? Please be sure to use the following TRC’s. 
    • HWK & number of hours worked.  
      • Didn’t work your full shift?  Then add HWK for hours worked, and HOL for hours not worked, equal to your shift. 
    • Did you report Leave without Pay on your last working day prior to the holiday? 

Hourly (non-student) Staff 

• Did you use the Time Reporting Code of “HRY” on your timesheet? Please make sure that you do.  

Student (non-workstudy) Staff 

• Did you use the correct Time Reporting Code for your position?  Here they are!  

STU = enrolled for 6 or more credits, STF = enrolled for 5 or less credits, OEX = International students (regardless of load).  

Workstudy Students 

• Did you use the correct Time Reporting Code for your position?  Here they are!  

FWS = Federal Workstudy, FRS = Federal Workstudy Read, SWS = State Workstudy, CSF = Community Service Federal Workstudy. 

• Do you know what type of workstudy funding you have? Look on your Workstudy Referral form to confirm or contact payroll@shoreline.edu.   

FAQs: 

• I’m not sure if I’ll work overtime on the final day of the pay period, should I wait to submit my report of hours?   
  • Please submit all the days except the final one by the deadline, and then submit the final day with hours worked at the conclusion of your shift.  
• I’m having trouble remembering to submit my timesheets, what can I do?  
  • Set a re-occurring task for the morning of the 15^th and 30^th or 31^st day of each month so a reminder pops up telling you to submit. Supervisors, you can also use this for approval reminders! 

RESOURCES: