Day at a Glance

Events and News

So….in case you’ve ever wondered, jet lag is real! I came back Monday having just returned from two weeks in China promoting the College and thought “I’ve got this, I’m fine.” But….no, it’s going to take some time. I’m hanging in there though, and it was a really great trip!

Dr. Kahn and Bo standing in the hallway holding stuffed pandas

In addition to adjusting to this time zone, this week has also been action packed with two back-to-back local conferences. I attended the Higher Education Research and Development conference at the beginning of the week, which is focused on new and developing technologies in the college space. I heard about a lot of really cool products (including updates on BibliU which I know some of you learned about last year). I’m looking forward to bringing more information to you all in the future.

I’m currently typing this update from the second conference I attended- the Association for Community Colleges Trustees which brings together board members and presidents from across the country. It has so many great presentations for board members on board topics (governance, leadership etc.) and covers a lot of best practices from across the US. It’s a really good conference so far, and I am already learning a lot.

I look forward to being on campus more next week, and I want to invite you to a coffee and pastries with the president event on November 6^th in the Quiet Dining Room from 10-11 am. This is intended as a post-election hangout space for folks who want to just be together regardless of your political preferences. I know this is a challenging time right now for our country and I just want to provide a comfortable space for all of you, and to help keep our focus on students no matter what the outcome.

Finally, I wanted to share a copy of a letter sent to all of our leg representatives co-signed by our board and classified and faculty union representatives. Thank you so much to Cat and Lori and all of our colleagues for collaborating on this message. You can view the letter below.

See you all on campus next week!

Cheers,

Jack

October 2024
Senator Jesse Salomon 32nd Legislative District
Dear Senator Salomon,
As you may be aware, the State’s Office of Financial Management (OFM) recently identified an error in the budget allocations for the 2023-25 biennium, which resulted in an overallocation of $47 million to the Community and Technical College (CTC) system. From that amount, $28 million was allocated for the 2024-25 fiscal year, and the State has now requested that these funds be returned.
Unfortunately, colleges across the state have already received that funding, and many have already spent it. Without the funds, there will be dire consequences at all 34 public community and technical colleges in Washington. Each college factored the dollars into budgets to cover operations, and many entered into new collective bargaining agreements with employees and launched new programs that will now be in jeopardy based on the appropriations approved by the Legislature. Here at Shoreline Community College (Shoreline) we are facing a potential return of $1 million, which was originally designated for critical staffing needs in IT and Facilities.
In response to this fiscal crisis, Shoreline has implemented a hiring freeze on eleven positions, prioritizing the preservation of existing permanent roles while putting select jobs that have not yet been filled on hold. We understand that this overallocation was unintended; however, at Shoreline, these funds were crucial for supporting important staffing needs to help us meet the increasing demands across several key departments. These positions are essential to ensuring the college's ability to operate effectively and serve our students.
We recognize that the only way to rectify this issue is through legislative action, and we are mindful of the tight budget constraints and numerous priorities you must consider. However, as community colleges are key institutions for training Washington’s future workforce and bridging equity gaps in our local regions, our ability to function effectively is compromised without the staffing these funds were intended to support. Unfortunately, this disproportionately affects our classified staff, an area that is already under- represented at the college.
Community colleges play a vital role in Washington’s economy, and our ability to support students, particularly in underserved populations, hinges on having the necessary resources. We respectfully request your support in addressing this issue and advocating for a solution that will allow Shoreline, and other community and technical colleges across the state, to retain the resources that were allocated to us. — Screenshot

Thank you for your continued commitment to supporting higher education and workforce development in Washington. We appreciate your consideration and hope to work with you toward a solution that ensures the success of our state’s colleges and the communities we serve.
Sincerely,
Rebecca Ringer, Chair
Shoreline Community College Board of Trustees
Kim Wells, Vice Chair
Shoreline Community College Board of Trustees
Dr. Jack Kahn, President
Shoreline Community College
Norah Peters, Classified Union Chief Shop Steward & Program Specialist
Washington Federation of State of State Employees (WFSE), Local 304 Shoreline Community College
Kristine Petesch, President & Professor of Chemistry
American Federation of Teachers (AFT) Local 1950
Shoreline Community College Federation of Teachers (SCCFT) Shoreline Community College — Screenshot

Fall Quarter Updates:

Executive Team (ET) Open Office Time
The Executive Team (ET) is now scheduling and holding virtual open office time via Microsoft Bookings:

Executive Team (ET) Open Office Time.

Accreditation

Area Reviews are now called Program Reviews.
Find your 2024-25 Program Review here.
Program Reviews have a new due date structure based on which resources you request; see bottom section of your Program Review for details.
Right now, you should be updating the “Background” and “Progress on Goals” sections.
Also, start thinking about Innovation Grant ideas.

Enrollments:

The daily enrollment report is open to all employees.
The 10th day enrollment report is available to all employees.

Foundation

Next week, on Friday, November 1, 2024 from 11:30 AM to 1:00 PM, the Giving Table luncheon in support of SCC students and programs will be taking place in the PUB Main Dining Room. The Giving Table luncheon is a fundraising event in support of the students and programs we all work so hard to serve. Funding received at this event is used for things like:

Filling the FAFSA delay gap.

Paying the fees for Center for Education & Career Center (CECO) students to live in our dorm.

Funding more than $75,000 per year in direct emergency assistance to help students address basic needs insecurity.

Providing funding for faculty and staff lunches during training and learning days.

Paying out over $200,000 per year in scholarship funding that pays for tuition and books.

While there is no charge to attend, guests will be asked to consider making a gift that is personally meaningful during the event. Employees who wish to attend this fundraising event are welcome to do so during their lunch/break periods or during their scheduled work hours with supervisor approval.

If you would like to join us, please click here to RSVP no later than Monday, October 28th. Invite a friend to join you! I look forward to seeing you there.

With gratitude for all you do every day,

Wendy

Grants

Have an idea for a grant? Looking for funding for a project? The Grants Office can help, from brainstorming ideas through proposal submission.

Get started by submitting a Grant Intake form .

Printing Services   

Printing Services will be closed Thursday, October 31^st, and will reopen on Friday, November 1^st due to required Ricoh factory printer and equipment maintenance. Please plan accordingly and contact Greg Jensen via email or phone at (206) 546-4674 if you need assistance with your printing needs. 

Technology Support Services (TSS):

Stay safe online and informed!

As we have encountered devastating storms here in the US and approach election time, it’s crucial to stay vigilant against potential scams. Cybercriminals often exploit these events by sending fraudulent emails and social media messages with malicious links or attachments. Here are some tips to protect yourself:

Be cautious with emails that have hurricane or election-related subject lines, attachments, or hyperlinks.

Verify the authenticity of social media pleas, texts, or door-to-door solicitations related to severe weather events or election information.

Ensure any hurricane-related guidance comes from trusted sources like local officials, FEMA, or Ready.gov.

For election-related information, rely on official sources such as government websites and verified news outlets.

Microsoft OneDrive is Shoreline CC’s Official Cloud Storage and Sharing Platform:

We have observed an increase in fraudulent emails impersonating Shoreline CC users encouraging individuals to click on Dropbox “shared files” in attempts to compromise network accounts. TSS would like to remind everyone that Dropbox (or other similar file-sharing platforms) is not approved software for the College and, therefore, should not be used when storing, sharing, or creating documents within the College.

Please be sure to use Microsoft OneDrive for your cloud file storage and sharing needs. OneDrive is part of our ongoing efforts to streamline operations and maximize the value of and protect our existing resources. This powerful cloud storage and sharing platform is available to all Shoreline users.

Benefits of OneDrive:

Built-in Security and Compliance: OneDrive aligns with industry standards to ensure our data is protected.
Included in your Shoreline.edu Account: No additional purchase necessary and no additional sign-on required.
Seamless Integration with Microsoft 365: OneDrive integrates with the Microsoft 365 suite, which we use daily, allowing easy access to files directly from applications like Word, Excel, and Teams.
Collaboration Tools: OneDrive enables real-time co-authoring and easy sharing of documents.
Compliance with WA State Retention and Public Records Laws: Using your Shoreline.edu OneDrive account as the only place to store your work-related data and files complies with retention and public records requirements.

OneDrive can also be installed directly on your Shoreline device for automatic file synchronization between your local hard drive and your OneDrive cloud environment. For anyone interested in learning more about Microsoft OneDrive, you can visit Microsoft’s Training Site here.

Thank you in advance for your cooperation.

Network Rewiring and Hardwiring Connection Project Update:

Below is the updated building list of the rewired and hardwired network connections that have been restored and those in progress with expected completion dates. As mentioned at the beginning of this project, most of the building wiring has not been updated for over a decade or more (emphasis on more). During this project, we have already encountered several major issues in the buildings as we run new cabling and test the integrity of previous network connections. We continue to utilize our third-party vendor (Milne) and expect to be fully completed in early 2025.

Facilities and Capital Projects:

College Roundabout Update

Overview and History: The College’s Residence Hall Bldg. 7000 was completed and received the City of Shoreline’s approved Certificate of Occupancy in 2019. During construction, the College did a traffic study for the new housing. It showed that the City of Shoreline’s traffic delay standards weren’t being met at the intersection of Greenwood Avenue North with 160th Street North and NW Innis Arden Way. The College was granted six years to improve the intersection from when the student housing building is complete as a condition of site permitting and granting of a Certificate of Occupancy. As required, the College paid the City of Shoreline $2 million dollars to fund a substantial portion of this project.

City of Shoreline’s Proposed Design and Construction Schedule:
Design Development:	Q3 2023 – Q1 2024
Right-of-Way Work:	Q2 2024 – Q3 2024
Final Design	Q2 2024 – Q4 2024
Project Advertisement:	Q1 2025
Construction:	Q2 2025 – Q4 2025

Current “Alternative Roundabout Proposal” from Reid Middleton, City’s Design Firm:

Parent Child Center (PCC):

PCC Resource Fair on 10/25 from 3:00 PM to 4:00 PM: Junaid Haq, Director, sent out a survey to all families and a few reached out about having training/resources on early childhood education. This gave him the idea to have quarterly resource fairs on topics that families showed interest. Each quarter will be focused on a new topic.

PCC Costume Walk on 10/31 from 9:00 AM to 11:00 AM: This is an annual event that the PCC organizes for the month of October. Costumes for the children are optional. Junaid opens this event up to all departments and if they would like to participate. This event gathers children, faculty, and a few parents to enjoy our beautiful campus, and it builds a sense of community by visiting different departments. Please ensure that any treats are peanut-allergen-free.

Budget and Capital Finances:

Soroush Maleki, Director, has completed the 2024-25 budget upload earlier than prior years. He is scheduling meetings to review the budget upload with E-Team and their respective management teams including providing Budget Position Staffing Plans (new this year) as well as developing and implementing additional budget training.

Business and Administrative Services:

Joe Mazur was elected by his peers to serve as the 2024-25 Chair of the Business Affairs Council Operating Budget Committee (BAC OBC). The Business Affairs Council (BAC) is a Sub-Council authorized by and reports to the WACTC College Presidents.

Human Resources:

Upcoming Holidays – Don’t forget to update your unit and personal messaging! 

Nov 11^th – Veterans Day,
Nov 28^th – Thanksgiving, Nov 29^th – Native American Heritage Day

Classified Comp Time Accrual  

Don’t forget to complete your comp time accrual by November 30^th for your use across the 2024 Winter Campus Closure (Dec 23-27, 2024) 

Benefits Open Enrollment starts on 10/28/2024 and ends on 11/25/2024

Changes made take effect January 2025 forward.
All employees will need to pick a Vision Plan this year.  
Check out the HCA website for details.

Payroll Reminders 

Leave Reports are due: Wednesday, 10/30 at noon by employee and 5pm by supervisor. 
Timesheets are due: Thursday 10/31 at noon by employee and 5pm by supervisor

 Payroll questions? Join us online, Tuesdays from 3:00pm to 4:00pm. 

  New Job Postings! 

Classified – Grounds & Nursery Services Specialist 2, Facilities

 Do you know someone who wants to join our team? Visit: Job Opportunities at Shoreline Community College.  

Strategic Plan Updates

In a follow-up to the Opening week presentation on participatory governance, the Task Force asks that you review this draft document and provide feedback in this form.

Events and Updates

Follow Shoreline Community College on social media!

Shoreline Community College MISSION – Our Purpose

Shoreline Community College offers accessible, high-quality education and workforce training that empowers students for success. Rooted in our commitment to diversity, equity, and community engagement, we foster an educational environment that contributes to the enrichment of both our local and global communities.

For Classified Staff Supervisors & Admin Team (administrative/exempt personnel)

Good morning,

As we enter the holiday period, please remember, if you are going to be on leave during a pay period approval time, to set-up a delegation for that pay period.

THESE instructions will guide you on the process.

Things to remember:

Set-up the delegation as soon as you know you will miss an approval process time. Today for any pay period in the future is acceptable.
Set-up the delegation for the entire pay period you will miss the approval process time.
Make sure your delegee will be available to approve the timesheets and absences while you are out.
Make sure your delegee is already a supervisor.
Remember if an employee has entered time on their timesheet before you set-up the delegation, that timesheet will not go to the delegee.

Examples:

You will be gone from November 27 through December 4. Your delegation should be:
1. Start date 11/16 (you will miss the approval period of 11/29-12/2).
2. End date 11/30 (you will be back to approve time for the 12/1-12/15 pay period).
You will be gone from December 13 through January 5. Your delegation should be:
1. Start date 12/1 (you will miss the approval period of 12/13-12/16).
2. End date 12/31 (you will be back to approve time for the 1/1-1/15 pay period).
You will be gone from December 20 through December 31. Your delegation should be:
1. Start date 12/16 (you will miss the approval period of 12/30-12/31).
2. End date 12/31 (you will be back to approve time for the 1/1-1/15 pay period).
You will be gone from December 20 through December 27. Your delegation should be:
1. None, you will be available to approve timesheets for the 12/16-12/31 pay period.

Please attend our virtual office hours on Tuesday from 3pm to 4pm if you need assistance in setting up a delegation.

Day at a Glance

Pickleball Open House 11/1/24

Día de los Muertos Event & Paul Strand: The Mexico Portfolio

Veterans Appreciation Wall- Help Us Honor Our Veterans

Campus Updates 10/25/24

Upcoming Holidays and Delegation Reminders

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