Day at a Glance

Updated information for classified staff 

Please note the early due dates.  This is because of the Thanksgiving and day after Thanksgiving holidays: 

All employees:

LEAVE REPORTS are due:       Wednesday 11/27 at noon by employee and 5pm by supervisor. 

Classified and hourly/student employees:

TIMESHEETS are due:             Wednesday 11/27 at noon by employee and 5pm by supervisor.   

Staff required to work between 11/28 and 11/30 may submit their timesheet on/or before 11/30.  Supervisors, please review and approve early on Monday 12/2.

Any classified staff completing the trainings for comp time accrual for winter quarter, may submit their comp time on/before 11/30 at midnight.  Please remember to add a comment listing the time spent on the training, the name of the training and the day.  Example:  11/29; Microsoft Outlook Training;  xx hours/minutes.

Classified Staff

·         Reporting Suspended Operations for Wednesday 11/20:

o    Details to be sent out before the end of the pay period. 

·         Do your hours of work and leave add up to 40 each week (Work week is Sunday to Saturday)? They should!

·         Do you need to charge your overtime pay to a budget other than your regular one? Email payroll@shoreline.edu with your name, the hours/date and Combo Code to be charged. 

o    Don’t know the Combo Code? Ask the person who assigned you the overtime or the Budget Office at sccbudget@shoreline.edu. 

·         Is there a holiday during the week? Be sure to add HOL and your scheduled hours for that holiday.

o    Are you required to work on the holiday? Please be sure to use the following TRC’s.

§  HWK & number of hours worked.

·         Didn’t work your full shift?  Then add HWK for hours worked, and HOL for hours not worked, equal to your shift.

§  Did you report Leave without Pay equal to your shift on your last working day prior to the holiday?

·         Then you will need to use HNE and the number of hours equal to your shift on the holiday.

§  Are you not scheduled to work on the holiday?  

·         You work an alternate schedule, and you do not work on Fridays, Friday is the holiday – have your supervisor email payroll@shoreline.edu to let us know and we will award you with comp time to use at a future date. 

Hourly (non-student) Staff

·         Did you use the Time Reporting Code of “HRY” on your timesheet? Please make sure that you do. 

Student (non-workstudy) Staff

·         Did you use the correct Time Reporting Code for your position?  Here they are! 

STU = enrolled for 6 or more credits, STF = enrolled for 5 or less credits, OEX = International students (regardless of load). 

Work-study Students

·         Did you use the correct Time Reporting Code for your position?  Here they are! 

FWS = Federal Work-study, FRS = Federal Work-study Read, SWS = State Work-study, CSF = Community Service Federal Work-study.

·         Do you know what type of work-study funding you have? Look on your Work-study Referral form to confirm or contact payroll@shoreline.edu.  

FAQs:

• I’m not sure if I’ll work overtime on the final day of the pay period, should I wait to submit my report of hours?  
  • Please submit all the days except the final one by the deadline, and then submit the final day with hours worked at the conclusion of your shift. 
• I’m having trouble remembering to submit my timesheets, what can I do? 
  • Set a re-occurring task for the morning of the 15^th and 30^th or 31^st day of each month so a reminder pops up telling you to submit. Supervisors, you can also use this for approval reminders!

RESOURCES: 

·         ctcLink Log-in·         How to add an absence

·         How to cancel/re-submit an absence ·         How to view an absence request