Introduction
Dear Colleagues:
It has been quite a year. With statewide constraints due to hiring, ransomware, and other items, revamping our planning cycle has been a monumental task. Working together across the College, we have made tremendous progress this year and will continue to do so as we look to improve our processes, and better align resources with the President’s Goals and our Strategic Plan (to be finalized in December/ January).
As a reminder, our budget planning is based on two primary sets of guiding frameworks:
- The Guiding Principles developed by the Strategic Planning Budget Council; and
- The President’s Goals & Outcomes
Innovation Funding: One-Time Requests
This year, the College invited applications from the campus community to request one-time needs which are fulfilled through Innovation Grant dollars. These Innovation grants help us better serve our students and the community. All Innovation requests are reviewed/vetted by Area Directors and Deans and prioritized at the department/division level before being reviewed for approval at the institutional level by the Executive Team.
- A total of $430,371 worth of Innovation Grant requests were received, out of which the College had funding to approve $100,000. The Foundation Office also provided an additional $51,500 for a total of $151,500K available dollars.
- Those requests approved for Innovation Grants will be notified by the Budget Office with directions on how to access funding following the September 2023 Board meeting.
The Executive Team recommended the following list of funding approvals based on our resources, and I have subsequently approved the list as well. (See below)
Those requests that are unfunded at this time will be sent to area managers to discuss, and brainstorm alternate ways to fund if possible and plan for the following year (see below).
| Innovation Requests – Funded | ||
| Item | Amount | President’s Goals |
| Theatre Equipment Training | $2,000 | Infrastructure |
| Faculty Retreat (focus on the coordination of departmental DEIA assessment process) | $4,000 | DEIA |
| Ethnic Studies Speaker Series | $13,500 | DEIA |
| Marketing Camera Gear (photography/filmmaking needs) | $13,000 | Infrastructure |
| Virtual Campus Tour | $40,000 | Enrollment |
| Advising Center Furniture Replacement | $17,500 | Infrastructure |
| CECO Student Success Course and Math/English Cohort Project | $5,000 | DEIA |
| Athletic Academic Center Design/Development | $35,000 | Infrastructure |
| Antiracist/Equity best practices with Corresponding Curriculum | $12,200 | DEIA |
| NEOGOV Employee Onboarding/New Hire Module | $5,000 | Training |
| Loaner Library | $1,000 | Infrastructure |
| IPADS for Intake Activities | $1,000 | Infrastructure |
| Size-Inclusive Furniture for Counseling Sessions | $2,300 | Infrastructure |
| Innovation Requests-Not Funded | ||
| Item | ||
| Remodeling of the 1400 Bldg. common space | ||
| Increased funding for Retention/Enrollment with Cross-Training | ||
| Revamping the OER institute and outcomes to support a wider type of participation | ||
| Mobile Meeting Technology (Co-op Spaces) OWL and Mobile Projector | ||
| Peer-Tutoring Funding | ||
| Security Intruder Device | ||
| Folder Inserter BAS | ||
Hiring Criteria & Prioritization for 2023-24 Position Requests
Approximately $1.3 million in position funding requests were received through the 2023-24 budget request process. While Shoreline has begun to experience increased student enrollment (including in Fall 2023!), it is important to remember that the College finished the 2022-23 fiscal year in a deficit with expenditures exceeding overall revenue amounts. This means that the College will need to carefully consider requests for positions (including the funding of both ongoing and new positions) as we enter the 2023-24 fiscal year.
To that end, with the goal of collaboratively determining areas of need and opportunities for increased efficiencies, the Executive Team made the following decisions regarding new position funding requests for 2023-24 year:
| Position Requests – Funded | ||||
| Position Title | Position Type | Department | President’s Goal | Priority # |
| Student Ambassadors/Peer Mentors | Students | International Education | Enrollment | 1 |
| Increasing Senior Graphic Designer to 100% FTE | Classified Staff | Marketing & Communications | Infrastructure | 2 |
| Funding Staff Reclassification (CSS2 to PS2) | Classified Staff | Financial Aid | Infrastructure | 3 |
| Additional Campus Security Officer | Classified Staff | Safety & Security | Infrastructure | 4 |
| Position Requests – On Hold for Further Review | ||||
| Additional Research Analyst t | Admin/Exempt | Planning & Inst Effectiveness | Infrastructure | 5 |
| Program Coordinator | Classified Staff | Testing – Student Supp Svcs. | Infrastructure | 6 |
| Customer Services Specialist 2 | Classified Staff | Running Start- & Access & Advsg. | Infrastructure | 7 |
| Grounds Supervisor | Classified Staff | Facilities | Infrastructure | 8 |
| Additional Custodian 2 | Classified Staff | Facilities | Infrastructure | 9 |
| DEIA Project Liaison | Admin/Exempt | DEIA | DEIA | 10 |
| Program Specialist | Classified Staff | International Education | Enrollment | 11 |
| Maintenance Specialist 5 | Classified Staff | Facilities | Infrastructure | 12 |
| Recreation & Athletics Specialist 2 | Classified Staff | Athletics | Infrastructure | 13 |
| Grounds & Nursery Specialist 2 | Classified Staff | Facilities | Infrastructure | 14 |
| IT Network/Telecom Journey | Classified Staff | TSS | Infrastructure | 15 |
| Maintenance Mechanic 2 | Classified Staff | Facilities | Infrastructure | 16 |
| Electrician | Classified Staff | Facilities | Infrastructure | 17 |
| Increasing Truck Driver 2- Shuttle Bus to 12 mo. | Classified Staff | Safety & Security | Infrastructure | 18 |
| Program Specialist 2 | Classified Staff | Guided Pathways | Infrastructure | 19 |
Please also be aware that the Executive Team will be developing and utilizing a published set of hiring criteria with regard to determining position and recruitment approvals moving forward. The criteria will focus on positions required for legal or regulatory compliance, and those positions which align with objectives identified under the President’s Goals as priorities. Position supervisors will have the opportunity to submit information relative to these priorities when requesting approval to recruit.
More information will be shared out to campus shortly…. stay tuned!
Resource Prioritization
As part of our process this year, there were several requests that were made that did not fit as neatly into Innovation grant requests, but instead were more operational in nature. The College was able to allocate $257K to the items listed below out of approximately $6.1M dollars’ worth of requests. Those items that are not funded for now will be sent back to area managers for review with their teams to determine if alternative funding can be found to accommodate departmental needs. All requests for technology or items that affect overall infrastructure will also be reviewed by the appropriate committee/council to ensure feasibility. Those specifically in Business and Administrative Services will also be reviewed by the new Vice President of Business and Administrative Services. In addition, categorizing these was challenging as many items could also be placed into other categories as well.
| FUNDED | ||
| Item | Amount | President’s Goal |
| Security Training | $14,000 | Training |
| Marketing Costs for Advertising | $75,000 | Enrollment |
| Ad Hoc Mid-Cycle Visit for Accreditation | $39,939 | Infrastructure |
| Slate CRM | $30,000 | Enrollment |
| Overseas Travel & Recruitment (IE) | $30,000 | Enrollment |
| Student ID Cards | $2,000 | DEIA |
| Statewide DECA Competition | $4,000 | Infrastructure |
| Commencement | $5,000 | DEIA |
| Photographer for marketing and ad campaigns | $30,000 | Infrastructure |
| NEOGOV-Onboarding | $13,000 | Infrastructure |
| Telehealth Platform for Counseling | $3,000 | Infrastructure |
| NABITA Membership/Pro-D | $1,200 | Training |
| ctcLink Training & Travel | $2,000 | Training |
| Mental Health First Aid Training | $2,000 | Training |
| General Foundation and Advancement | $6,000 | Infrastructure |
Conclusion
Thank you to all who attended our presentations on this information during Opening Week. We will be looking at ways to improve for next year’s process (which begins right away!) with the goal of continuous improvement focusing on progress not perfection. Plan, take action, and improve!
Stay tuned for an additional memo which will highlight more information on overall ongoing budget modifications and processes in place to track planning from area reviews.
Thank you to each and every one of you for your participation in this process.
Be well all!
Jack
Day at a Glance 
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