The Public Employees Benefits Board (PEBB) Program’s annual open enrollment begins Tuesday, November 1, 2022 and ends Wednesday, November 30, 2022.

Open enrollment is your opportunity to make changes to your health plans and enrollment. Annual open enrollment changes are effective January 1, 2023. This means that even if you make changes during the annual open enrollment period, your enrollment will stay the same through December 31, 2022.

Changes you can make

During annual open enrollment you can: 

• Change medical and dental plans.
• Add or remove dependents
• Attest to the spouse or state-registered domestic partner (SRDP) coverage premium surcharge for 2023, if required. The PEBB Program will mail a letter in late October at the address on file to those who cover a spouse or SRDP and are required to attest. You can also log into PEBB My Account to determine if you are required to re-attest. Beginning November 1, you can also log into PEBB My Account to determine if you are required to re-attest.
• Enroll in the Medical Flexible Spending Arrangement (FSA), Limited Purpose FSA, or Dependent Care Assistance Program (DCAP) through Navia Benefit Solutions. *You must re-enroll each year*
• Enroll in medical coverage if previously waived.
• Waive your medical coverage if you are enrolled in another employer-based group medical plan, a TRICARE plan, or Medicare.

Learn more about the changes you can make on the PEBB open enrollment webpage and in the October For Your Benefit newsletter.

How to make changes

Starting November 1, you can make a change by:

• Submitting a paper enrollment/change form and any other required documents to your payroll or benefits office. Some changes like adding a dependent requires the use of a form instead of online.
• 2023 forms will be available on the Health Care Authority’s website under Forms and publications on November 1.
• OR Logging in to PEBB My Account to make the changes yourself.
  • To access your PEBB My Account, go to https://www.hca.wa.gov/
  • Click Login at the top right corner of the screen
  • Select PEBB My Account
  • Login or create an account if you have not done so already

If you have questions about your enrollment or PEBB account, please contact benefits@shoreline.edu

Thank you,

Lisa Patterson
Payroll & Benefit Coordinator

Dear Colleagues,

As we enter the holiday period, this is just a reminder of the upcoming December campus closure in observance of the winter holiday break. The specific dates of the 2022 Winter closure will be Monday, Dec 26^th through Friday, Dec 30^th, 2022.

Additional information related to administrative/exempt leave options will be shared shortly, and please note questions regarding the information above can be directed to Human Resources at hr@shoreline.edu any time.

Thank you,

Veronica Zura
Executive Director of Human Resources

IMPORTANT – MUST READ – New information listed

Need assistance on entering your leave or timesheets?  Please see the FAQ’s here.

Timesheet deadline is 10am on Tuesday, November  1, 2022.  If you have any issues submitting time, please contact payroll@shoreline.edu immediately so we can help.  This means that timesheets must be submitted and approved by this time! Any timesheet not approved by the deadline will not have any overtime processed for the 11/10 payday.

Supervisors, Part-Time Hourly, Classified, and Student Employees –

·       Absence requests and approval, Leave Without Pay requests and approval, Shared Leave requests and approval, and time reporting and approval need to be submitted & approved by 5pm today, October 31, 2022. – Please note this deadline is before the timesheet deadline.

• When submitting the following leave types please send an email to payroll@shoreline.edu
  • Shared Leave
  • Leave without Pay

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Classified: Please submit your timesheet by 10am on ­­­­Tuesday, November 1.

• Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
• Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, provide the combo code (not the chart string).
• Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Hourly/Student: Please submit your timesheet by 10am on ­­­­Tuesday, November 1.

• Please be sure to use the correct Time Reporting Code for your position
  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in  less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students
    • Do not see the correct Time Reporting Code?  Please email payroll@shoreline.edu

Compliance with this schedule will assure timely and accurate leave processing and pay for you.

Please remember, pay periods run from the first day of the month through the 15^th day of the month and from the 16^th day of the month through the last day of the month.  You can always submit your timesheets by the end of business on the last day of the pay period.

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

Shoreline Community College