Greetings Campus Community~

Please note the early due dates, this is because of the holiday on 6/19, which effects the payroll process for the 6/25 payday.

Below are the deadlines for absence and timesheet entries for the 6/1-6/15 pay period: 

ctcLink Log-in

EMPLOYEES:

ABSENCES REPORTING:	All employees	All absences for the current pay period must be entered no later than	NOON	Thursday 6/13
TIMESHEET ENTRY:	Classified, Hourly, Student & NPE employees	All time worked for the current pay period must be entered no later than	NOON	Thursday 6/13

Links to instructions on:

How to add an absence

How to cancel an absence and re-submit an absence

How to view an absence request

SUPERVISORS:

ABSENCES REPORTING:	All absences must be approved by	End of Shift	Friday 6/14
TIMESHEET ENTRY:	All timesheets must be approved by	End of Shift	Friday 6/14

TIME REPORTING CODES BY EMPLOYEE GROUP:

Hourly:

Please be sure to use the correct Time Reporting Code for your position

• HRY for non-student hourly employees

Student:

Please be sure to use the correct Time Reporting Code for your position

• STU for student hourly employees enrolled in 6 or more credits
• STF for student hourly employees enrolled in less than 6 credits
• OEX for international students regardless of credit load

Are you a work-study student, then you should be using one of the following:

• FWS for federal work-study students
• SWS for state work-study students
• FRS for Fed w/Study Read
• CSF for Community Serv. FWS

Classified:

•  Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the combo code (not the chart string) to payroll@shoreline.edu & the budget authority person (who approves you to do the work). 

Delene Bryant

Shoreline Community College

Manager of Payroll & Benefits

Office: Room 1016

Phone:  206-546-4515

Payroll Virtual Office Hours:  Tuesdays 3pm to 4pm: Zoom Link

                                          Fridays 9:30am to 10:30am:  Zoom Link

Questions about ctcLink regarding payroll, timesheet entry (classified and hourly/student employees), Absences, or other topics, please see this webpage:  https://support.shoreline.edu/TDClient/141/Support/KB/?CategoryID=275

Are you taking extra time off for the Memorial Day holiday?  Please be sure to submit your time early, if needed.  All leave and timesheets must be submitted and approved by 5pm on Friday 5/31/2024. 

Payroll Virtual Office Hours:  Tuesdays 3pm to 4pm: Zoom Link

                                                Fridays 9:30am to 10:30am:  Zoom Link

Below are the deadlines for absence and timesheet entries for the 5/16-5/31 pay period:

ctcLink Log-in

EMPLOYEES:

ABSENCES REPORTING:	All employees	All absences for the current pay period must be entered no later than	NOON	5/30
TIMESHEET ENTRY:	Classified, Hourly, Student & NPE employees	All time worked for the current pay period must be entered no later than	NOON	5/31

Links to instructions on:

How to add an absence

How to cancel an absence and re-submit an absence

How to view an absence request

SUPERVISORS:

ABSENCES REPORTING:	All absences must be approved by	End of Shift	5/31
TIMESHEET ENTRY:	All timesheets must be approved by	End of Shift	5/31

TIME REPORTING CODES BY EMPLOYEE GROUP:

Hourly:

Please be sure to use the correct Time Reporting Code for your position

• HRY for non-student hourly employees

Student:

Please be sure to use the correct Time Reporting Code for your position

• STU for student hourly employees enrolled in 6 or more credits
• STF for student hourly employees enrolled in less than 6 credits
• OEX for international students regardless of credit load

Are you a work-study student, then you should be using one of the following:

• FWS for federal work-study students
• SWS for state work-study students
• FRS for Fed w/Study Read
• CSF for Community Serv. FWS

Classified:

•  Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees’ normal budget, please email the combo code (not the chart string) to payroll@shoreline.edu & the budget authority person (who approves you to do the work). 
• Be sure to enter your holiday hours to match your schedule for Monday 5/31.  Do you work 4 hours on Monday, then enter 4 hours.  Do you work 9 hours on Mondays, then enter 9.