Below are the deadlines for absence and timesheet entries:

ctcLink Log-in

EMPLOYEES:

Links to instructions on:

How to add an absence

How to cancel an absence and re-submit an absence

How to view an absence request

SUPERVISORS:

TIME REPORTING CODES BY EMPLOYEE GROUP:

Hourly:

Please be sure to use the correct Time Reporting Code for your position

• HRY for non-student hourly employees

Student:

Please be sure to use the correct Time Reporting Code for your position

• STU for student hourly employees enrolled in 6 or more credits
• STF for student hourly employees enrolled in less than 6 credits
• OEX for international students regardless of credit load

Are you a work-study student, then you should be using one of the following:

• FWS for federal work-study students
• SWS for state work-study students
• FRS for Fed w/Study Read
• CSF for Community Serv. FWS

Classified:

•           Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the combo code (not the chart string) to payroll@shoreline.edu & the budget authority person (who approves you to do the work). 

All Employees: ctcLink Log-in

   Absences:  Please note, Absence Requests is now Manage Absences (This is where you request your leave)

• Absences for the pay period 02/01-02/15 must be completed by 3pm on Wednesday, February 14, 2024.
• Supervisors must approve absences by 8am on Thursday, 02/15/2024.
  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Links to instructions on:

How to add an absence

How to cancel an absence and re-submit an absence

How to view an absence request

Classified and Hourly/Student Employees:  

   Timesheets:

• Timesheets must be completed by end of shift, Thursday 02/15/2024. Timesheets lock at 11:59pm 02/15/2024.
• Supervisor must approve timesheets no later than 10am, Friday 02/16/2024. 

Hourly/Student: Please submit your timesheet by 11pm on Thursday 02/15/2024.

• Please be sure to use the correct Time Reporting Code for your position
  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students
• OEX for international students
• Do not see the correct Time Reporting Code?  Please email payroll@shoreline.edu

Classified: Please submit your timesheet by 11pm on Thursday 02/15/2024.

• Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
• Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu. 

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.