The December 1 – December 15 pay period ends Friday!

• Absences must be submitted on later than Thursday December 14 at 3pm.  Supervisor please have all absences approved by 8:30am on Monday December 18^th. 
• Timesheets must be submitted by 3pm on Friday December 15 at 3pm. Supervisors please have all timesheets approved by 8:30am on Monday December 18^th.
  • No late timesheets will be processed for the 12/22 pay day.  We will process them for payment on 1/10/2024.
  • Classified and Admin Staff; be sure to use your Personal Holiday (8 hours) by 12/31/2023, these hours will not rollover to 2024.

Any questions, please email payroll@shoreline.edu.

Thank you,

Your Payroll Team

All Employees:

   Absences:  Please note, Absence Requests is now Manage Absences (This is where you request your leave)

• Absences for the pay period 11/16-11/30 must be completed by 3pm on Wednesday, November 29, 2023
• Supervisors must approve absences by 8am on Thursday, 11/30/2023.
  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Classified and Hourly/Student Employees:  

   Timesheets:

• Timesheets must be completed by end of shift, Thursday, 11/30/2023. Timesheets lock at 11:59pm on Wednesday 11/15/2023.
• Supervisor must approve timesheets no later than 10am, Friday 12/01/2023.  

Hourly/Student: Please submit your timesheet by 11pm on Thursday 11/30/2023.

• Please be sure to use the correct Time Reporting Code for your position
  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students
    • Do not see the correct Time Reporting Code?  Please email payroll@shoreline.edu

Classified: Please submit your timesheet by 11pm on Thursday 11/30/2023.

• Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
• Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu. 
• Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.
• All comp time trainings for the winter closure must be completed by 11/30/2023.
• Personal Holiday must be used on or before 12/31/2023.

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Good morning,

As we move into the holiday season, there will be three payrolls that will result in absolute firm deadlines for absence and timesheet submission and approvals. There will be no wiggle room on the three pay periods listed below, my team MUST start the payroll process at the given times listed below. 

• 11/1-11/15 pay period: Absence Takes and Timesheets MUST be approved no later than 10am on Thursday 11/16, we have one day to process, audit and confirm payroll.
• 12/1-12/15 pay period: Absence Takes and Timesheets MUST be approved no later than 9am on Monday 12/18, we have less than one day to process, audit and confirm payroll.  
• 12/16-12/31 pay period: Absence Takes and Timesheets MUST be approved no later than 10am on Tuesday 01/02, we have one day to process, audit and confirm payroll.

If you are going to be on leave for any of these pay periods, please set up your delegations now. Instructions on how to do this can be found here.  The person you are assigning the delegation to, must already be a supervisor for the delegation to work. 

Just a note: 

Each pay period my team and I receive a lot of emails from supervisors saying they cannot see their employees timesheets.  Please know that timesheet submission from the employee to the supervisor is not automatic.  There is a process that has to be run to move the timesheet from your employee to you.  This process runs every night (around 3am), and then on the second to last working day of the pay period, we run the process randomly throughout the day.  On the last day of the pay period we run this process every 15 to 30 minutes.  However, if you are still not seeing the timesheets, then please reach out to us, and we will troubleshoot the issue.

Please fill free to reach out to me or payroll@shoreline.edu if you have any questions,

All Employees:

Absences:  Please note, Absence Requests is now Manage Absences (This is where you request your leave)

• Absences for the pay period 9/1-9/15 must be completed by 3pm on Thursday, September 14, 2023
• Supervisors must approve absences by 8am on Friday, 9/15/2023.
  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Classified and Hourly/Student Employees:  

   Timesheets:

• Timesheets must be completed by end of shift, Friday, 9/15/2023.
• Supervisor must approve timesheets no later than 10am, Monday 9/18/2023.  

Hourly/Student: Please submit your timesheet by end of shift 9/15/2023.

• Please be sure to use the correct Time Reporting Code for your position
  • HRY for non-student hourly employees
  • STU for student hourly employees enrolled in 6 or more credits
  • STF for student hourly employees enrolled in less than 6 credits
  • FWS for federal work-study students
  • SWS for state work-study students
    • Do not see the correct Time Reporting Code?  Please email payroll@shoreline.edu

Classified: Please submit your timesheet by end of shift 9/15/2023.

• Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
• Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
• Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu. 
• Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.