Good afternoon, 

With the potential for high winds being reported tonight, attached please find 2024-24 Suspended Operations memo from President Kahn for your review and reference.  To ensure you’re signed up to receive emergency alerts, please check your communication settings at https://www.getrave.com/login/shoreline and login using your Shoreline Community College login information.  Staff and students are automatically enrolled during their onboard and enrollment processes. 

While today’s weather likely will not warrant altering operations, it may still present inherent hazards from low visibility, possible falling tree limbs, power outages, and small blow debris (garbage bins, outdoor furniture, etc.). Noting that individual employees may be impacted by local power outages or other technology interruptions due to weather, supervisors should work with classified/admin employees as needed to utilize flexed schedules, alternate locations, and/or leave available depending on the specific needs of the situation. Deans are also directed to work with faculty as needed to support alternate modalities for instruction on an individual basis where appropriate. 

If you spot any safety concerns on campus, please contact Safety & Security so that they can respond and/or coordinate with the Facilities department. 

Questions? Please feel free to contact HR by email at scchr@shoreline.edu at any time. 

Suspended Operations Memo

November 19, 2024

TO:                   The College Community                       

FROM:              Jack Kahn, President 

RE:                   SUSPENDED OPERATIONS PROCEDURES 2024-25

Severe weather or other emergency conditions may warrant closing the College campus. In such cases, on-campus classes and online classes may also be impacted. The decision to close campus and/or cancel classes is made by me or my designee—only after serious consideration of many different factors.

CLOSURE TYPES

Inclement weather and other emergency conditions may result in two types of closures:

1) Campus is closed, services/instruction continues online.

• Students/Public
  • On-campus activities are cancelled.
  • On-campus instruction moves to online.
    • See syllabus for directions.
  • Students should not come to campus for classes or other College-related activities.
• Employees
  • Services move to online modality. 
  • Employees should not report to campus, unless specifically required to do so. 

2) Campus is closed, no services or instruction offered.  

• Students/Public
  • Classes are cancelled, both on-campus and online.
•  Employees
  • All services are cancelled. 
  • Only those required to do so should report to campus. 

TIMING

Campus closure options may include opening late, closing early, closing for the day, or other variations. In all cases, notice will be made as soon as feasible.  However, given the nature of area weather and any other emergencies, the desired forewarning period may not always be possible.

• When inclement weather/emergency conditions occur overnight, notification will be made by 5:00 a.m. if possible.  
• When emergency conditions occur during a workday, notification will be made as soon as feasible.

REPORTING ABSENCES & DETERMINING COMPENSATION: 

1. When College services are open and an employee is absent because of inclement weather, employees may request to temporarily switch work or instructional modality to online (with supervisor approval) OR report leave taken for the time absent. 
2. When the College campus is closed and no services/instruction are offered in any modality:  
3. Administrative Employees
   1. Administrators scheduled and not required to work during the first full day of total suspended operations shall suffer no loss in pay for time missed. 
   1. For any subsequent consecutive days of suspended operations, Administrators should notify their supervisors to request leave OR to request the re-assignment to an alternate workstation (for example, work from home). 
4. Faculty Employees
   1. Faculty should notify their division deans to request leave or  for re-assignment to an alternate/temporary workstation (for example, work from home).  

• Temporary Represented Staff (Article 5.7)
  • When prior notice has not been given, represented staff released until further notice after reporting to work will be compensated for hours worked on the first day of suspended operations. 
  • Represented individuals who are not required to work during suspended operations may request and may be granted a schedule change during their workweek. 
  • Represented individuals who are required to work during suspended operations will receive one and a half times their regular hourly rate for work performed during the period of suspended operation. 

• Classified Staff (Article 17)
  • Staff scheduled and not required to work during a late start, an early closure and/or total suspended operations will have no loss in pay,
  • The following options are available to staff not required to work for the balance of suspended operations: 
    • The staff may be reassigned to an alternate location (such as telework) during the suspended operation, at the College’s discretion.
    • Staff may take leave including vacation leave, personal holiday, personal leave, accrued compensatory time (where applicable), sick leave, or leave-without-pay.
    • Staff may request a temporary schedule change.
    • Staff may use sick leave for childcare emergencies per Article 12.2.D.
  • Only staff who are required to work during late starts, early closures and total suspended operations will receive one and one-half times their regular pay for work performed during the suspended operations.
    • In addition, staff who are required to physically report for work to the College to work for the first full day of suspended operations will receive their regular rate of pay plus one and one-half times their pay for the time worked that day only. 
    • Staff not receiving callback, who are required to work during late starts, early closures and total suspended operations will receive a minimum of two (2) hours of pay for each day worked. 
  • Any overtime worked during suspended operations will be compensated according to Article 8, Overtime of the WFSE-HE agreement. 

Please direct any questions regarding absences due to inclement weather or suspended operations to your supervisor or to the Human Resources Office.  Thank you.

Dear Campus Community, 

Earlier this evening, a robbery occurred on campus in front of Bldg. 7000 Campus Living. The victim had a bag torn from their hands by a suspect who then entered a black sedan and fled campus. No weapons were observed, and no injuries were reported. Shoreline Police responded and spoke with the victim.  

Campus Security will have a Campus Security Officer posted in front of Bldg. 7000 for the remainder of the evening while other Campus Security personnel conduct patrols of campus. Here are a few tips to help enhance your safety and reduce potential risks. 

• Travel with others after dark. Walking in groups can deter criminals through strength in numbers.
  • If you are on campus and do not have anyone to walk with, you can call the Campus Security Officer on duty at 206-235-5860 to request an escort to/from vehicles/building. 
• Be aware of your surroundings. If you see a person or vehicle acting in a suspicious manner, keep your distance if possible and alert those you are with. If walking alone or at night, do not be focused on your phone or have headphones in/on both ears as this will limit your ability to see or hear someone approaching.
  • If you are on campus, contact the Campus Security Officer on duty at 206-235-5860. Provide your location, a description of the person or vehicle, and what they were doing that seemed suspicious. 

Although you cannot remove all possible risks, taking the right precautions can help reduce the likelihood of being the victim of a crime. Please remember, possessions can be replaced, and your safety is our priority. There are uniformed Campus Security personnel on duty and on campus 24 hours a day, so please don’t hesitate to call for help or report suspicious activity. 

If you have any questions, please feel free to email me at gcranson@shoreline.edu 

Respectfully, 

Greg Cranson 

Director of Safety & Security 

Dear Campus Community,

As a reminder, our All-Campus Fire Drill is today October 11^th. During the drill, all students, staff, faculty, and visitor are required to evacuate from all campus buildings and assemble in the designated evacuation areas (shown on map below). The alarms will activate to begin the drill. Campus Security personnel and Building Marshals will assist at evacuation points and provide directional information. Participation is mandatory if you are on campus. 

We will also be taking this opportunity to test the college emergency notification system, RAVE. We will be sending a notification out via text message, automated voice message, and email. If you are staff or student and do not receive the notification, you can use your college email address and login password to update your settings at https://www.getrave.com/login/shoreline

• The evacuation locations are designated by a white sign with red lettering entitled “Emergency Evacuation Point” along the perimeter of campus (reference attached photo).

• Individuals evacuating buildings should proceed to the evacuation site closest to their location (map attached, evacuation sites marked by “X”)

• Everyone must immediately evacuate, in a calm and controlled manner.
• Do not attempt to re-enter buildings until authorized to do so by Campus Security personnel or a Building Marshal.

We do our best to limit disruptions to campus operations and classes, but there is no one-size-fits all for perfect timing for emergency drills. If you have any questions (besides the exact time of the drill), please feel free to email Acting Director of Safety & Security Gregory Cranson gcranson@shoreline.edu

Respectfully,

Your Department of Safety & Security

Dear Campus Community,

A wasp ground nest has been found on the main campus walkway between Building 2900 and Building 3000. The nest is in the ground under the railing on the east side of the path by the 3000 building. Signage has been placed around the area warning of the presence of the nest. Our external contractor, Western Exterminators, is scheduled to neutralize the nest tomorrow, Thursday, October 10^th. Use of alternate routes is advised in the interim as there have been multiple reports of being stung while walking through the area. While the neutralization of nests is not our preferred option at any time, these nests pose a hazard to the safety of members of our community.

Employees that have individual concerns regarding work impact can contact Human Resources at hr@shoreline.edu

Student inquiries can be directed to safetyandsecurity@shoreline.edu

Respectfully,

Your Department of Safety & Security