Important changes to your employee information on the website

We recognize it’s a very busy time of year, but please take a moment to learn about how the following changes will affect information about you on the College website:

The Web Workgroup, in consultation with the Dean Team and the Program Navigation Workgroup, has been making substantial improvements to the Campus Directory, which will change how information about you will appear to the public on the College website. These changes will also allow us to move the biographical information from faculty web pages into the Directory – so all faculty information can be updated in one place. This is especially important to ensure the College remains in compliance with accreditation standards.

What’s Changing?

  • If you log into the Campus Directory System, you’ll see that new fields have been added for biography, education/training, classes taught, and photo.
  • Individual faculty web pages will be taken off the site at the end of fall quarter and replaced with the more robust Directory information. The Directory data will also be used across the website, wherever faculty and staff information needs to appear (e.g,. academic program pages, department pages, contact pages). This will be a more efficient way to keep contact information and bios accurate for website visitors.

The following sections indicate actions needed, according to your employee group. If you are a classified or administrative staff member, please skip down to the relevant section.

What Do Faculty Need to Do?

Faculty members should log into the Campus Directory System and update their individual directory information as soon as possible and prior to the end of fall quarter:

  • Biography: You may add a 150-word biographical statement that relates to your professional role at Shoreline.
  • Education/Certifications: This field will be filled in automatically if you are a full-time faculty member. If you are a part-time faculty member and you would like your education to be shown, you may contact HR to request that your relevant credentials be added.
  • Classes Taught: This field will automatically list classes you’ve taught in the last year.
  • Optional Photo: You can elect to display your employee ID photo on web pages where your name and information appears, but it will not display unless you adjust your Directory settings to do so. If you have an employee ID photo that is older than 5 years, you may retake a new photo in the Bookstore during fall quarter.
  • Office Hours: Be sure to update your office hours for fall quarter – this is the only way students will see your hours on the website.
  • Separate Faculty Web Page: If you also have a separate faculty web page, you’ll need to prepare for that page to be deleted at the end of fall quarter, as it will be replaced by the Directory. Move any biographical information into your Directory listing. Move any instructional materials/academic resources from your current faculty web pages to a different platform. (Classroom-related content may be appropriate for either Canvas or Library Learning Guides. Please work with your dean to determine the best place for you to move this content during fall quarter.)

What Do Classified and Administrative Staff Need to Do?

Staff members should log into the Campus Directory System and update their individual directory information as soon as possible and prior to the end of fall quarter:

  • Biography: You may add an optional 150-word biographical statement that relates to your professional role at Shoreline.
  • Education/Certifications: This field will be filled in automatically if you are an administrative exempt employee. If you are a classified employee and you would like your education to be shown, you may contact HR to request that your credentials be added.
  • Optional Photo: You can elect to display your employee ID photo on web pages where your name and information appears but it will not display unless you adjust your Directory settings to do so. If you have an employee ID photo that is older than 5 years, you may retake a new photo in the Bookstore during fall quarter.

Questions?

If you have any questions or concerns about this process, please contact your dean or supervisor, or email websupport@shoreline.edu.

Thank you!
Cheryl Roberts, Ed.D.
President

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