ctcLink Weekly Updates 01/25/22

Hi Campus Community,

While we’ve all grown accustomed to our current system, it uses outdated technology that doesn’t offer the integrated online services we need to be successful moving forward.  As we enter the final steps for implementation of the integrated ctcLink system implantation, please see below for important updates and milestones achieved.   

REMINDER  

Training sessions are designed for faculty and staff who have not yet been involved in the ctcLink project by providing general information about the project, the timeline, and available support mechanisms. The sessions will also cover additional ctcLink user training available for Faculty and for Staff/Admin at the College. 

1/28/22 1:00 pm – 3:00 pm All Campus Kickoff III      

Staff, Faculty (in-person and recorded)      

Overview of the project, timeline, new support center/web, Level 1 Faculty training/ Level 1 Staff training      

https://us02web.zoom.us/j/88994603141

Key Dates and Timelines (Click here to view all important dates) 

• January 26th: Purchase Requisition Deadline last day to submit IPVs & invoices to Accounts Payable for payment.  This means you must complete the arranging and approving of purchases before January 26 or your purchase will be delayed until at least the middle of March. Technology purchases and some others require previous approval, so be sure to allow enough time for purchases that must be made before March.  Online purchasing requisitions will open in cTcLink beginning Monday, March 14.   
• February 1st: cTcLink Dry Run Conversion Validation. The big test of the full cTcLink conversion process will begin on Tuesday, February 1, 2022. It will be a SBCTC-led activity to confirm that our student, employee, and financial data will convert successfully. Human Resources, Enrollment Services, Financial Aid, and Financial Services to close at Noon.  
• February 4th: Last day for HR to hire new employees in HP.    
• February 4th: Students must submit all financial aid required/requested documents by today to ensure they can be processed before conversion. If students miss this deadline, they can still submit their document/s and they will be processed after the conversion.  

• February 8th: Last day to submit Winter Quarter COVID Assistance Emergency Aid applications to have funds disbursed by February 16th.  Any COVID Assistance Emergency Aid applications received from February 9th – March 13th, will be disbursed after March 14th, 2022. 
• February 9^th– March 13^th: Emergency Aid requested between these dates will be processed through the Shoreline Foundation. Click here for more information about accessing aid. 

We’ll work to keep you informed of the things you’ll need to do and the important dates when services may not be available due to the transition.  

Countdown to Go-Live: 33 Days   

If you have questions, please visit https://www.shoreline.edu/ctclink/ or email ctclink@shoreline.edu