Budget and Financial Services Update

August 16, 2022 by Leave a Comment

College Community,

I would like to share with you a few updates related to Shoreline’s budget and financial services.

First, a new folder titled “2022-23 State Allocation” has been added to the Fiscal Stewardship and Accountability  Share Point site.  In this folder, you’ll have access to the college’s state allocation as amended by the State Board for Community and Technical Colleges throughout the fiscal year.  You’ll be able to see exactly how much the state has appropriated for general operations, wages and benefits increases, and specific programs, such as Guided Pathways and Diversity, Equity, and Inclusion.

Second, in the absence of the Director of Financial Services, the day-to-day work of the office continues to be carried out by a very able team in Accounts Payable, Accounts Receivable, Student Financials, Purchasing, and Travel.  We are also moving ahead with filling a vacant Fiscal Specialist position and look forward to being back to full strength shortly.  In the meantime, I am still the main point of contact for any questions or concerns you may have.

And third, the Budget Office continues to be focused on yearend close, our first in the ctcLink environment.  The process is new and complex and has taken priority over other work – such as loading in the new budget – that typically would have been well underway by now.  We again ask for your patience and understanding.

Let me know if you have any questions.

Thank you.

Bob Williamson

Acting Vice President for Business and Administrative Services

rwilliamson@shoreline.edu

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Fall Quarter 2022 – COVD Assistance Funding – Last Quarter

August 15, 2022 by Leave a Comment

Fall Quarter 2022 will be the last quarter of Cares funding – Emergency Aid COVID Assistance.  Please be aware of these details:

·     Fall Quarter Pandemic Assistance –  Emergency Aid Application opens August 22nd.  https://www.shoreline.edu/apply-and-aid/funding-and-aid/financial-aid/covid-funding.aspx

·     Students cannot submit applications before August 22nd for Fall Quarter.  If an application is submitted before August 22nd, it will not be considered for funding.

·     There is a limited balance remaining in Federal Covid Assistance.  We only have $350,000.00 funds remaining.  Not all students who meet “exceptional need” guidelines will be served.

·     Students may request up to $2298.00 for assistance for tuition, books, technology, housing, food, child-care, healthcare or transportation expenses due to COVID-related financial struggles.

·     Students requesting tuition assistance for Fall Quarter 2022 should give electronic permission to Shoreline to pay their charges.

·     Students requesting emergency aid for other expenses will receive their funds through Bankmobile.

·     Fall Quarter disbursement will begin on September 29, 2022 through the student’s chosen Bankmobile disbursement method.

·     Students must have a United States address to receive a Bankmobile disbursement.

·     Applications will be reviewed for common threads seen by the Fraud Investigative Team.

·     Students must be enrolled for at least one class at Shoreline to be considered for emergency aid funding.  Students cannot receive COVID Assistance funding at multiple colleges for the same quarter.

·     Students who indicate they want the funds to payoff outstanding debts at Shoreline during the pandemic period, do not need to be enrolled at Shoreline for Fall Quarter 2022.

Thanks for the teamwork, as we try to reach our students in need.

Margie Pederson
Program Specialist 3, Financial Aid
Email: mpederson@shoreline.edu  l Campus Phone: 206-546-5867

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From Payroll Manager D. Bryant: READ ME | CLASSIFIED EMPLOYEES AND MANAGERS | TIMESHEETS

August 15, 2022 by Leave a Comment

IMPORTANT – MUST READ – New information listed

Timesheet deadline is 10am on Tuesday, August 16, 2022.  If you have any issues submitting time, please contact payroll@shoreline.edu immediately so we can help.  This means that timesheets must be submitted and approved by this time! Any timesheet not approved by the deadline will not have any overtime processed for the 8/25 pay day.

Supervisors, Part-Time Hourly, Classified and Student Employees –

·       Absence requests and approval, Leave Without Pay requests and approval, Shared Leave requests and approval, and time reporting and approval need to be submitted & approved by 5pm Monday, August 15, 2022. – Please note this deadline is before the timesheet deadline.

  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Classified: Please submit your timesheet by 10am on ­­­­Tuesday, August 16.

  • Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees normal budget, provide the combo code (not the chart string).
  • Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Hourly/Student: Please submit your timesheet by 10am on ­­­­Tuesday, August 16.

  • Please be sure to use the correct Time Reporting Code for your position
    • HRY for non-student hourly employees
    • STU for student hourly employees enrolled in 6 or more credits
    • STF for student hourly employees enrolled in  less than 6 credits
    • FWS for federal work-study students
    • SWS for state work-study students

Compliance with this schedule will assure timely and accurate leave processing and pay for you.

Please remember, pay periods run from the first day of the month through the 15th day of the month and from the 16th day of the month through the last day of the month.  You can always submit your timesheets by the end of business on the last day of the pay period.

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

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PSARA Puget Sound Antique Radio Association Swap Meet 8/21/22

August 15, 2022 by Leave a Comment

The PSARA Puget Sound Antique Radio Association Swap Meet is on the campus of Shoreline CC this weekend –  Sunday, August 21st.

PSARA (pugetsoundantiqueradio.com)

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Notice of Board of Trustees Special Meeting: Tues; Aug 16; 2022; 9:00 AM

August 15, 2022 by Leave a Comment

The Shoreline Community College Board of Trustees will hold a special meeting (“Day 2-Board of Trustees Summer 2022 Retreat”) on Tuesday, August 16, 2022 beginning at 9:00 AM in room 1010M (the “Board Room”) in building 1000 (the “Administration building). The business to be transacted in this meeting is attached and will be published to https://www.shoreline.edu/about-shoreline/board/meeting-packets-2018.aspx.

The August 16, 2022, special meeting will be recorded and the video, available, when Board materials are posted for the next regular meeting on October 26, 2022.

The remote option (via Zoom) for the August 16, 2022, special meeting:

• https://us02web.zoom.us/j/85672903648

• (253) 215-8782

Meeting ID: 856 7290 3648

All Board of Trustees meetings include opportunity for public comment. Public comment(s) during the August 16, 2022 Communication from the Public segment will be presented to the Board verbally.

• For attendees attending in-person: Please sign-up to provide a public comment on the speaker sign-in sheet in the Board Room between 8:45 PM–9:00 AM on August 16, 2022. 

• For attendees connecting online: Please sign up to provide a public comment via the Chat function in Zoom between 8:45 AM–9:00 AM on August 16, 2022.

The Board Chair will call upon each speaker signed up to provide public comment. The total public comment period at the August 16, 2022 meeting will be no more than ten (10) minutes with up to two (2) minutes allotted per speaker. Adjustments to the two (2) minute allotment will be made if more than five (5) individuals sign up to speak. (For the entering of a public comment into the record and attaching to the minutes of the August 16, 2022 meeting, please send written public comment to Board Secretary Lori Yonemitsu at lyonemitsu@shoreline.edu following the August 16, 2022 meeting.)

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