Weather Update 1/17/24

Dear Colleagues, 

While campus remains open today (Wednesday, 1/17/24)with all services and classes operational, treacherous conditions due to black ice in our surrounding areas may impact travel safety this morning. 

Supervisors should work with employees who may need to telework or use leave as appropriate because of unsafe conditions near their home areas. 

REMINDERS: 

  • The College will post inclement weather updates to the College website by 5:00am each day as appropriate. 
  • For those getting questions from students or other community members, please direct them to the College website for up-to-date information. 
  • Please refrain from calling the Safety & Security phone lines for condition updates as those phone lines should remain open for emergencies. 
  • Sign-up or update your RAVE alert settings HERE

Thank you, 

Veronica Zura
Executive Director of Human Resources

Shoreline Community College
www.shoreline.edu  |  206.546.7858

Happy New Year ! Check out the new resources for January from our Employee Assistance Program (EAP)

Good morning and Happy New Year!

The holidays and new year can bring many feelings and emotions and want I wanted to take the time to remind you of the Employee Assistance Program (EAP) that is offered through Shoreline Community College.

What is EAP?

The Washington State Employee Assistance Program (EAP) supports public employees (higher education) and/or family members to help identify and resolve personal concerns that may affect job performance. EAP provides services that ultimately promote individual and workplace wellbeing. Services available to all covered employees and/or family members include counselingwork/life24/7 support and awareness, education and resources.

If you have questions about EAP services, please review the Frequently Asked Questions or call EAP at 877-313-4455.

January Featured Webinars and Resources

This month, they are featuring the following:

  • Info about EAP webinars, including expanded *live* webinar offerings;
  • Resources to support everyone at home and at work, in recognition of January as International Quality of Life month;
  • Parent and Caregiver resource guideand 
  • Through EAP’s Work/Life website this month they’re offering resources to help with understanding the role of emotional intelligence in your financial health. Attached are the promotional email from EAP and two Work/Life webinars focused on financial wellbeing.

Be well!

Elise

Notice to DRS Members and Retirees – Public Records Request

All Retirement Eligible Employees, please see this message from Washington State Department of Retirement:

The Department of Retirement Systems (DRS) has received a public records request from The Seattle Times that seeks information about all members of the state’s retirement systems, including all retirees and members, for the period of July 1, 2021, to June 30, 2023.

DRS has received a copy of the requestor’s Declaration of Non-Commercial Purpose pursuant to RCW 42.56.070(8)

If you have questions about the request, please contact DRS at 844-704-6780 or drs.pdrnotice@drs.wa.gov .

DRS has reviewed the request and determined that the following information items are subject to disclosure under the state’s Public Records Act:

  • Full name
  • Date of birth
  • Entry date
  • Retirement date
  • Withdrawal date
  • Employer/Department number
  • Employer/Department name
  • Employer/Department city, state, and ZIP code
  • Employment code
  • Employment description
  • Retirement system/type
  • Retirement plan
  • Service credit (years of service)
  • Annual salary
  • Monthly retirement benefit
  • Average final compensation
  • Employee transmittal code and description

 DRS intends to provide the information items listed above to the requesting organization on Jan. 26, 2024.

If you are the subject of this public records request, no action is required of you. If you want additional information or have questions about the request, please contact DRS at 844-704-6780 or drs.pdrnotice@drs.wa.gov .

About injunctive relief

Individuals who are the subject of a records request often ask if they can seek a court order to prevent the release of their records. Under state law, an agency could be enjoined from releasing records if a court finds that the release “would clearly not be in the public interest and would substantially and irreparably damage any person, or would substantially and irreparably damage vital governmental functions.” To enjoin DRS from releasing records in the current request, the department would need to be served with an injunction prior to the scheduled release date listed above. State agencies cannot provide advice on whether to seek an injunction or whether such an attempt would be successful.

DRS makes no guarantee regarding the security of the information once in the hands of The Seattle Times, nor do we take any responsibility for how they use it.

December Payroll- Please complete early to ensure deadline is met!

Things you need to know for December Pay Periods/Payroll

        Are you going on leave for more than the week closure?  Please submit all leave and timesheets prior to your departure.  

For the 12/22/2023 pay day

  • Absence entries will be due by 3pm on Thursday, 12/14/2023.
  • Timesheets will be due by 3pm on Friday 12/15/2023.
  • Supervisors must have both approved no later than 8:30am on Monday 12/18/2023.
    • Payroll must complete payroll by noon on Tuesday the 19th (SBCTC requirement), so no late timesheets will be processed for the 12/22 pay day.
  • Reminder Personal Holiday (PRL reporting code), will expire on 12/31/2023, so please use if you still have your 8 hours.  See this document to see your leave balances. 

For the 1/10/2024 pay day – Recommendation, submit all time before the winter break on 12/22/2023.

  • Absences will be due no later than Thursday December 28th; approved by supervisors on Friday December 29th.
  • Timesheets will be due no later than 3pm on Friday December 29th(employees who are required to work Saturday and Sunday, submit at end of shift on these days).
    • Unless authorized by your supervisor (and/or HR) you must submit comp time, vacation, personal holiday, personal leave and/or Leave without Pay for the week of 12/26-12/29.
  • Supervisors must approve timesheets no later than 10am Tuesday January 2nd

How to report comp time on your timesheets for classified employees:

Please email payroll@shoreline.edu if you need assistance or have any questions,

Shoreline Shout-Out

A Shoreline Shout-out to Human Resources. I just wanted to provide a shoutout to HR particularly to Thao Le, Elise Robinson, Aleksa Overby, and My Mach. They have all been super supportive to eLearning as we navigated the hiring process and classification work for our student workers. They have all been great about answering my questions and moving the process along as quickly as possible. Thanks for all that you do! Submitted by Justin Baggott

As a reminder, for those wishing to acknowledge the work of fellow shoreline staff members or a group at Shoreline, you need only submit a Waves of Gratitude form for individuals or a Shoreline Shoutout for groups.  Thank you from the Employee Recognition Committee.