Return to REGULAR College Hours 9/5/22 Forward

Greetings Administrative Colleagues,  

Welcome back from the long weekend and to our campus return to a regular operational schedule of 8 a.m.- 5 p.m. Monday-Thursday and 8 a.m.- 4:30 p.m. on Friday!  

All units and programs should reflect the operational hours listed above for their on-campus services beginning this week forward. In the event of a short-term urgent need for service hours other than this, exception requests can be brought to your ET member for consideration.

If you are a supervisor, please ensure:

  • Areas/programs area have posted/notified the public re: September 2022 change to operating hours.
  • Your staff’s regular schedules meet the service hours listed above as well as the business needs of the College.
  • Your staff’s regular schedules are entered into the ctcLink Manager Self-Service module with an effective date of September 5, 2022.
  • Directions on updating staff schedules can be found HERE.

Frequently Asked Questions (FAQs):

  1. How many days per week will I be required to work on campus beginning September 6, 2022 forward?

ANSWER: Classified and Admin/Exempt staff will return to full-time on-campus work (generally 40 hrs/week across 5 days/week) beginning September 6, 2022, forward. Staff who may need to request an accommodation to this requirement should contact HR at hr@shoreline.edu to engage in the accommodation process.

  1. How many hours of holiday leave will I be paid for the Labor Day Sept 5th holiday?

ANSWER: Classified and Admin/Exempt staff will be paid for the number of hours they are regularly scheduled to work on Mondays as entered in ctcLink staff schedules. To ensure the correct number of hours are paid, supervisors are responsible for ensuring staff summer schedules are entered into the ctcLink Manager Self-Service module with an effective date of September 5, 2022, no later than the end of August 2022. Directions on updating staff schedules can be found HERE.

  1. Where can I find more information about the College’s decision for a focused on-campus return?

ANSWER: Details regarding the data which informed the College’s decision for a full-time return to campus were outlined in the 7/27/22 “Return to Work – Fall Quarter Planning” communication sent out via DAAG to the campus community.

  1. What about parking on campus? Will it still be free?

ANSWER: In support of a smooth transition to on-campus work, parking fees will not be collected from employees or students until Winter 2023.

  1. I have other questions not addressed above. Who should I contact for response?

ANSWER: Please feel free to reach out to hr@shoreline.edu at any time with additional questions.

Thank you!

Veronica Zura
Executive Director of Human Resources

Shoreline Community College
www.shoreline.edu  |  206.546.7858

From D. Bryant, Payroll Manager: READ ME | CLASSIFIED EMPLOYEES AND MANAGERS | TIMESHEETS-Early Submission

IMPORTANT – MUST READ – Early submission deadline-due to the holiday on Monday and payday being on Friday 9/9/2022

The timesheet deadline is 10am on Wednesday, August 31, 2022.  If you have any issues submitting time, please contact payroll@shoreline.edu immediately so we can help.  This means that timesheets must be submitted and approved by this time! Any timesheet not approved by the deadline will not have any overtime processed for the 9/10 payday.

Supervisors, Part-Time Hourly, Classified, and Student Employees –

·         Absence requests and approval, Leave Without Pay requests and approval, Shared Leave requests and approval, and time reporting and approval need to be submitted & approved by 5pm – today, August 29, 2022. – Please note this deadline is before the timesheet deadline.

  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Classified: Please submit your timesheet by 10am on ­­­­Wednesday, August 31.

  • Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees’ normal budget, provide the combo code (not the chart string).
  • Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Hourly/Student: Please submit your timesheet by Noon on ­­­­Wednesday, August 31.

  • Please be sure to use the correct Time Reporting Code for your position
    • HRY for non-student hourly employees
    • STU for student hourly employees enrolled in 6 or more credits
    • STF for student hourly employees enrolled in  less than 6 credits
    • FWS for federal work-study students
    • SWS for state work-study students

Compliance with this schedule will assure timely and accurate leave processing and pay for you.

Please remember, pay periods run from the first day of the month through the 15th day of the month and from the 16th day of the month through the last day of the month.  You can always submit your timesheets by the end of business on the last day of the pay period.

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

Shoreline Community College
www.shoreline.edu  |  206.546.4515
E-mail:  dbryant@shoreline.edu
Fax:  206.546.5850

Update, Outreach and Recruitment Team Transitions

Dear Campus Community,

I am writing to provide an update about some important transitions in our Outreach and Recruitment (O & R) team. This message is important to the entire campus as the O & R team interacts with all facets of the campus community. The team, reporting to Chippi Bello (Dean of Access, Advising & AANAPISI) recently lost Inez Olive (Director, O & R), and Freddy Vega (Associate Director, O & R) recently resigned. Freddy’s last day with the College will be Aug. 31.  

As many at the College are aware, it is vitally important that we keep this team moving toward our goals of reaching a broader and more diverse student audience that previous Director Inez Olive was working on. To that end, we’ve named two individuals to support leadership in this area through December 2022.

  • Lianne Almughirah (Director, International Student Services and Admissions) has been named interim director to support O & R with strategic leadership, setting targets, goal setting, and providing mechanisms to report on the success of strategies. She will report to Dean Bello. Lianne and Chippi will work together to update our local partner leaders like the Shoreline School District. 
  • Amy Stapleton has been named Associate Director to manage the day-to-day office operations, manage the two-remaining staff, assist in further hiring of full-time recruiters, and continue as our 1st outreach recruiter to high schools and our community. Any college-related questions related to O & R can be directed to Amy Stapleton

Additionally, the focus for the remaining team and work will include:

  • Katie Rousso will continue as our 2nd outreach recruiter with an emphasis on Shoreline School District high school career technical students and transfer interest students.
  • Steve Marshall will continue to provide assessment and intake of interested students, use of Salesforce, primary student communications contact (via web and Rave), and continuous support to the team and enrollment services.
  • We are in the final stages of hiring for the position of 3rd (adult populations) outreach recruiter. Soon to be announced.

Freddy Vega’s original #4 outreach recruiter position (parallel to Katie’s) was to support high school career-technical and transfer interest students. He also assisted many of our Spanish-speaking populations. His position will post for recruitment in the next two weeks. 

As we continue to hire within the team and continue to recruit and enroll new students, Dean Bello will be working on the new posting for permanent leadership of the O & R area. This position is expected to be posted and recruited in the fall quarter, with an expected start in the early winter quarter.

Thank you all for your patience with these transitions. 

Phillip J. King, Ed.D.

Vice President for Student Learning, Equity, and Success

pking@shoreline.edu

From Payroll Manager D. Bryant: READ ME | CLASSIFIED EMPLOYEES AND MANAGERS | TIMESHEETS

IMPORTANT – MUST READ – New information listed

Timesheet deadline is 10am on Tuesday, August 16, 2022.  If you have any issues submitting time, please contact payroll@shoreline.edu immediately so we can help.  This means that timesheets must be submitted and approved by this time! Any timesheet not approved by the deadline will not have any overtime processed for the 8/25 pay day.

Supervisors, Part-Time Hourly, Classified and Student Employees –

·       Absence requests and approval, Leave Without Pay requests and approval, Shared Leave requests and approval, and time reporting and approval need to be submitted & approved by 5pm Monday, August 15, 2022. – Please note this deadline is before the timesheet deadline.

  • When submitting the following leave types please send an email to payroll@shoreline.edu
    • Shared Leave
    • Leave without Pay

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Classified: Please submit your timesheet by 10am on ­­­­Tuesday, August 16.

  • Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees normal budget, provide the combo code (not the chart string).
  • Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Hourly/Student: Please submit your timesheet by 10am on ­­­­Tuesday, August 16.

  • Please be sure to use the correct Time Reporting Code for your position
    • HRY for non-student hourly employees
    • STU for student hourly employees enrolled in 6 or more credits
    • STF for student hourly employees enrolled in  less than 6 credits
    • FWS for federal work-study students
    • SWS for state work-study students

Compliance with this schedule will assure timely and accurate leave processing and pay for you.

Please remember, pay periods run from the first day of the month through the 15th day of the month and from the 16th day of the month through the last day of the month.  You can always submit your timesheets by the end of business on the last day of the pay period.

Please me know if you have questions.

Delene Bryant
Payroll Manager
HR & Employee Relations

TSS ALIGNED with ADMINISTRATIVE SERVICES DIVISION

Effective August 1, 2022, forward, the Technology Support Services (TSS) Office will report to Bob Williamson in his role as acting Vice President for Business & Administrative Services. This change aligns the technological services of the College with Shoreline’s overall administrative operations. The same ticketing request process currently used to access TSS will remain unchanged. 

Acting TSS Director Gavin Smith will continue to attend Executive Team strategy sessions and other related meetings.  

“I look forward to working with the TSS team as Shoreline continues to enhance its technology and services, integrates technology into the design and construction of the new buildings coming online, and engages with the College’s overall strategic planning process.” Acting VP Williamson said. 

If you have questions or concerns regarding this change, please contact your supervisor.  

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