January Professional Development Monthly Update

January 27, 2025 by Leave a Comment
This is cutout of an orange swirl advertising the new newsletter.

We are excited to start off the year with so many opportunities for professional growth. Keep up to date by checking out the Professional Development Site and Calendar. Professional Development Monthly Updates are brought to you by the Professional Development Committee. Contact us at:  pro-d@shoreline.edu 

In this issue

  • Accessibility Training
  • Featured Training
  • How to Access Funds
  • Linked in Learning Feature
  • We Want Your Feedback

View the full issue: https://shorelineccwa.sharepoint.com/:b:/s/Campus-WidePro-D/EfF-gT69jmlOv0hyWzxrcE8BE4cIdFJgcVUcFQ2JfRWNzw?e=e8Daxf

Filed Under: Announcements Tagged With:

CTR Survey Extended til 1/6- Please fill it out if you have not already done so

January 2, 2025 by Leave a Comment

Greetings,

Good news! We have been given an extension to submit the CTR survey until 1/6/25. Surveys can be submitted up until midnight on Monday, 1/6/25. If you have already participated, no need to resubmit.

The survey only takes 5-10 minutes to complete. Use this link to take the survey: https://ctrsurvey.org/s/2024-scc-staff-are-great

Or please use QR code attached, to take the survey on your smartphone or tablet.

This is an image of a QR code. The link in this e-mail also takes you to the same place.

Enter to win some fun prizes by taking the survey and then take a screenshot of the submission page (please use subject: Prize Drawing), and e-mail it to Mary Lou Ames (in Safety & Security) at: mames@shoreline.edu

Prize drawing includes your chance to win from the following: 5 rechargeable arm bands, 3 rechargeable beanies, 3 rechargeable vests, 2 Amazon Gift Cards ($25, each).

Please participate, as this is a requirement as a CTR-affected employer in WA State. 

We are aiming for 100% participation, this survey is required per Commute Trip Reduction in WA State.  All information is good information.  Even if you telecommute most days, we need to gather that data.

Please let your supervisor know if you need any accommodations to take the survey.

What is Commute Trip Reduction?

It’s a state law and program that focuses on reducing congestion and improving air quality. Employers in these counties participate if they have 100 or more FT employees who begin work from 6am-9 am. The CTR survey helps employers understand the commute patterns of their employees so they can help improve employee commutes.

I telework, do I still have to take the survey?

Yes, even though you may telework, your views and comments still help support the workplace and the purpose of this survey.

Please also submit the survey if you are working hybrid or part-time.

Are my responses anonymous?

Yes. No personally identifiable information is collected. The summarized worksite data may be shared with your employer, jurisdiction, and state government.

The CTR law requires WSDOT to report on CTR program performance every two years. The survey helps us understand and report reductions in air pollution and energy use, and monitor the effectiveness of CTR programs implemented at various worksites. View the CTR Survey Explanation website  for more information.

Thank you for participating in the 2024 Shoreline CTR Survey!

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Updated Payroll Deadlines

November 26, 2024 by Leave a Comment

Updated information for classified staff 

Please note the early due dates.  This is because of the Thanksgiving and day after Thanksgiving holidays: 

All employees:

LEAVE REPORTS are due:       Wednesday 11/27 at noon by employee and 5pm by supervisor. 

Classified and hourly/student employees:

TIMESHEETS are due:             Wednesday 11/27 at noon by employee and 5pm by supervisor.   

Staff required to work between 11/28 and 11/30 may submit their timesheet on/or before 11/30.  Supervisors, please review and approve early on Monday 12/2.

Any classified staff completing the trainings for comp time accrual for winter quarter, may submit their comp time on/before 11/30 at midnight.  Please remember to add a comment listing the time spent on the training, the name of the training and the day.  Example:  11/29; Microsoft Outlook Training;  xx hours/minutes.

Classified Staff

·         Reporting Suspended Operations for Wednesday 11/20:

o    Details to be sent out before the end of the pay period. 

·         Do your hours of work and leave add up to 40 each week (Work week is Sunday to Saturday)? They should!

·         Do you need to charge your overtime pay to a budget other than your regular one? Email payroll@shoreline.edu with your name, the hours/date and Combo Code to be charged. 

o    Don’t know the Combo Code? Ask the person who assigned you the overtime or the Budget Office at sccbudget@shoreline.edu. 

·         Is there a holiday during the week? Be sure to add HOL and your scheduled hours for that holiday.

o    Are you required to work on the holiday? Please be sure to use the following TRC’s.

§  HWK & number of hours worked.

·         Didn’t work your full shift?  Then add HWK for hours worked, and HOL for hours not worked, equal to your shift.

§  Did you report Leave without Pay equal to your shift on your last working day prior to the holiday?

·         Then you will need to use HNE and the number of hours equal to your shift on the holiday.

§  Are you not scheduled to work on the holiday?  

·         You work an alternate schedule, and you do not work on Fridays, Friday is the holiday – have your supervisor email payroll@shoreline.edu to let us know and we will award you with comp time to use at a future date. 

Hourly (non-student) Staff

·         Did you use the Time Reporting Code of “HRY” on your timesheet? Please make sure that you do. 

Student (non-workstudy) Staff

·         Did you use the correct Time Reporting Code for your position?  Here they are! 

STU = enrolled for 6 or more credits, STF = enrolled for 5 or less credits, OEX = International students (regardless of load). 

Work-study Students

·         Did you use the correct Time Reporting Code for your position?  Here they are! 

FWS = Federal Work-study, FRS = Federal Work-study Read, SWS = State Work-study, CSF = Community Service Federal Work-study.

·         Do you know what type of work-study funding you have? Look on your Work-study Referral form to confirm or contact payroll@shoreline.edu.  

FAQs:

  • I’m not sure if I’ll work overtime on the final day of the pay period, should I wait to submit my report of hours?  
    • Please submit all the days except the final one by the deadline, and then submit the final day with hours worked at the conclusion of your shift. 
  • I’m having trouble remembering to submit my timesheets, what can I do? 
    • Set a re-occurring task for the morning of the 15th and 30th or 31st day of each month so a reminder pops up telling you to submit. Supervisors, you can also use this for approval reminders!

RESOURCES: 

·         ctcLink Log-in·         How to add an absence   ·         How to cancel/re-submit an absence ·         How to view an absence request
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Benefits Open Enrollment Deadline Monday 11/25/24

November 22, 2024 by Leave a Comment

Good morning,

THIS NOTICE IS FOR ALL HEALTHCARE-ELIGIBLE EMPLOYEES:

A reminder that time is running out…have you made your changes and selected a vision plan?

Changes must be received by November 25, 2024.

  • Choose a vision plan – Starting January 1, 2025, the PEBB Program will offer standalone vision plans, which means routine vision coverage will be separate from your medical coverage. Routine vision coverage includes routine eye exams, eyeglass frames and lenses, and contact lenses. Treatment for medical conditions such as infections, eye diseases (like glaucoma), and eye injuries will still be covered under your PEBB medical plan.
  • Make elections and changes online – log in to Benefits 24/7 to make your vision election and any changes. Elections and changes must be submitted no later than November 25. 2024.
  • Even if you are not making changes – Choose a vision plan. If you do not select a vision plan, you and any dependents enrolled on your PEBB account will automatically enroll in MetLife Vision.

You must enroll in an FSA or DCAP each year you want to participate. To enroll in the Flexible Spending Arrangement (FSA), Limited Purpose FSA, or Dependent Care Assistance Program (DCAP): You may enroll in one of two ways:

  • Log in and enroll on the Navia Benefit Solutions website.
  • Complete Navia’s 2025 Annual Open Enrollment form, available on Navia’s (attached), and submit it as instructed on the form. Navia Benefit Solutions must receive your enrollment no later than November 25, 2024.

For questions about:

Cyndi Sandoval
Human Resources Consultant

Filed Under: Announcements Tagged With: ,

PEBB Benefits – Open Enrollment Reminders

November 15, 2024 by Leave a Comment

Hello Campus Community,

THIS NOTICE IS FOR ALL HEALTHCARE-ELIGIBLE EMPLOYEES:

Open enrollment reminders:

  • PEBB annual open enrollment ends Monday, November 25, 2024.

How to make changes:

  • To change health plans, elect vision coverage, waive medical coverage or return from waive, add or remove a dependent, or attest to the spouse or state registered domestic partner (SRDP) coverage premium surcharge, log in to Benefits 24/7 to make changes or elect vision coverage before 11:59 p.m. on Monday, November 25, 2024. Use the blue 2025 ‘Open Enrollment’ chevron. Or complete the 2025 Employee Enrollment and Change (attached). Submit to benefits@shoreline.edu office no later than Monday, November 25, 2024.
  • Forms and any required dependent verification must be submitted through Benefits 24/7 no later than Monday, November 25, 2024.

Dual enrollment reminder:

  • You cannot enroll in health plans under both the PEBB Program and the School Employees Benefit Board (SEBB) Program as an employee or a dependent. You may waive your PEBB medical, dental and vision only if you enroll in SEBB medical, dental, and vision.

FSA and DCAP reminder:

To enroll in the Flexible Spending Arrangement (FSA), Limited Purpose FSA, or the Dependent Care Assistance Program (DCAP), you may enroll one of two ways:

  • Log in and enroll on the Navia Benefit Solutions website.
  • Complete Navia’s 2025 Annual Open Enrollment form, available on Navia’s Forms & Documents webpage, and submit it as instructed on the form.
  • Navia Benefit Solutions must receive your enrollment no later than November 25, 2024.

Questions

For questions about:

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