EVENTS AND NEWS  

Good afternoon folks, 

Hope you are all doing well.  This week has been a tough one for me (and many others) struggling with the “crud” going around.  Coughing, sneezing, sore throat, in my case, light-headedness also.  I am not a good patient either!  I have a real pet peeve for that light-headed feeling.  Anyway, I hope others who are ill are getting better and the rest of you avoid it! 

This week I had my monthly WACTC meeting with the presidents in the system.  It was a great meeting as usual with a lot of focus on legislative updates and advocacy.  In addition, a large discussion was focused on equity training for the Presidents during our “President’s Academy” and other needs to strengthen the support of equity initiatives across the system. 

VP Melanie Dixon, Samira Pardanani, and I met with Van Kuno, the executive director of Refugee and Immigrant Services Northwest.  It was a very inspiring meeting. We learned how this group is supporting our communities and new projects by connecting community colleges and the workforce to change lives.  They are proposing some strategies to work with us, and I am very excited about the next steps as we bring in our partners across campus to meet this need. 

I wanted to mention the launch of two important committees this past week.  The first is the Accreditation Committee.  This committee is made up of reps from all over the college and will help us move forward with accreditation requests and get all of us involved with the ongoing use of data and improvement to meet the mission of our college!  The second is the Strategic Enrollment Management Committee.  This committee, reporting to Strategic Planning Budget Council, will use data to identify strategic targets and methods to bring back students we lost and serve students who have historically not been served (at least in proportion to their presence) by Shoreline.  Exciting! 

Speaking of accreditation, by now you likely saw the email that went out last night indicating that the college has been placed on warning.  Please join us tomorrow to learn about the efforts we have undertaken since that visit, ask questions, and learn how you can get involved.  

Accreditation Finding Q and A  

Thursday, 4-5 pm   

https://us02web.zoom.us/j/84369347745  
Meeting ID: 843 6934 7745  
Dial +1 253 215 8782 US (Tacoma) 

Be well all! 

Cheers, 

Jack 

President’s Winter Quarter 2023 Virtual Open Office Hours: 

https://us02web.zoom.us/j/84369347745

• Thursday, March 16, 2023; 10:00 – 11:00 AM 

Accreditation Updates: 

• Large Campus Involvement in Accreditation Training 
• Accreditation Finding Q & A Thursday, March 2, 4-5 pm 

Winter Quarter Updates 

• Board Approved 2023-2024 Academic Calendar 
• Parent-Child Center Update 
• Community Check-Ins: 2023 March/April/May 
• New Campus Security Equipment: SOS/Officer in Distress Beacon 
• MEALS & LIGHT REFRESHMENT Procedures 

ctcLink: 

• ctcLink will be down for maintenance (as noted on the main page-see below): 
  • Saturday, March 11 in the morning 
  • Saturday, April 29, most of the day 
• Nominate ctcLink Stars! 
  • Nominate folks who went above and beyond to get ctcLink ready for GO LIVE last February and those who are continuing to improve ctcLink.  Please submit your nominations by Wed., March 15: ctcLink Stars Nomination Form. 
  • Stars will be recognized at this celebration: 
• Join the Celebration of our 1st Anniversary of ctcLink Go Live!  
  • Friday, March 17; drop by between 12:30-3:30pm, Quiet Dining Room/9208 OR  
  • Join remotely: https://us02web.zoom.us/j/278418340  
  • Refreshments, games, and more.  
• Faculty Focus: Entering Grades in ctcLink 
  • Heather Munsell, ctcLink Faculty Lead, will be available to answer your grading questions at the end of the quarter. Drop in to see her in Zoom:  
  • Friday, March 24, 3-4pm  
  • Monday, March 27, 10-11am  
  • Tuesday, March 28, 2-3pm  
• How to Get Help with ctcLink. 
• ctcLink Business Analysts Road Show.  Please schedule them to come for a meet and greet at your next team meeting! They are the backbone of the ctcLink support network. 
• Budget authorities & support staff: check out the ctcLink Budget Documents site. Includes: 
  • The Budget Owner’s list: lists budget authorities and their budgets, with new ctcLink codes and HP/Legacy codes.  
  • Expense codes: helpful for payment paperwork as it maps ctcLink expense codes back to HP/Legacy codes.  

Human Resources 

• Disability Awareness Survey 

Please join HR in welcoming the following new employees joining Shoreline Community College:  

• Zachary Peeples – Campus Security Officer 
• David Berner – Director of Enrollment, Admissions & Outreach  
• Cat Chiappa – Exec Dir for Strategic Comm & Marketing  

Know someone who wants to join our team? Visit: Job Opportunities at Shoreline Community College 

Events and Updates 

• Shoreline Community College Continuing Education Spring Quarter Classes 
• SCC’s Global Showcase! 

Follow Shoreline Community College on social media! 

• Facebook 
• Instagram 

COVID-19 Updates   

Cases   

• For the week of Wednesday, 2/22 to Tuesday, 2/28, the College saw 5 positive cases of COVID-19 reported, up from last week’s 2 cases. 

News 

• If you suspect you have COVID-19, were exposed to someone who has it, or have tested positive, please fill out a report for the COVID-19 Response Coordinator: Coronavirus (COVID-19) Exposure Report Form – Formstack 
•  

Questions?      

• Email covidsupervisor@shoreline.edu or check the COVID-19 Updates site for the latest information.       
• Federal COVID.gov site    
• Washington State Department of Health Coronavirus       
• Public Health Seattle and King County Coronavirus Disease     

• Public Health Seattle and King County Health Blog 

Shoreline Community College MISSION – Our Purpose 

We serve the educational, workforce, and cultural needs of our diverse students and communities. 

AUTHORITY

1. State of Washington Office of Financial Management State Administrative and Accounting Manual (SAAM):  Coffee and Light Refreshments  and  Meals with Meetings

PURPOSE

1. This is to establish appropriate College processes, accounting, controls, and guidelines for meals and/or light refreshments.
2. These procedures are intended for the following situations where meals and/or light refreshments may be provided:
   1. Meal Allowance – Travel Status
   1. Meals – Meetings and/or Training Sessions (Not in Travel Status)
   1. Meals & Light Refreshments – College Sponsored Meetings and/or Training Sessions

MEALS – TRAVEL STATUS

1. An employee is considered in Travel Status when it involves an overnight travel assignment;
2. The employee is authorized to receive reimbursement for meal expenses on an allowance (per diem) basis not to exceed the amounts outlined in the state and federal guidelines; http://www.ofm.wa.gov/resources/travel.asp ; http://www.gsa.gov/Portal/gsa/ep/home.do?tabId=0
3. The Meal Allowance will not be reduced for meals served on airlines and/or for continental breakfast included in the lodging rate or registration fee for a conference/meeting;
4. The Meal Allowance will not be provided when a traveler does not incur meal expenses because they are furnished; this usually occurs at a conference and is identified on the conference agenda;
5. Reimbursement for meal expenses is not allowed when incurred at the traveler’s official work station or residence;
6. The Meal Allowance when in Travel Status is non-taxable.

MEALS – MEETINGS AND TRAINING SESSIONS (Not in Travel Status)

1. The College may make payment for the cost of a meal when the expense is part of a registration or fee for certain business meetings including conferences, conventions, and formal training sessions and where:
   1. The purpose of the meeting is to conduct official College business or to provide formal training to College employees; and
   1. The meals are an integral part of the meeting or training session; and
   1. The President or authorized designee provides written approval, in advance of the meeting or training session for the expenditure of funds.
2. Payment for a registration fee for the activity may be submitted on the College’s Payment Request Form for the amount of the registration fee.  Supporting documentation, such as an agenda showing the request meets the above criteria, must also be provided;
3. A payment for a registration fee which includes the meal is considered non-taxable;
4. In general, employees not in travel status are not eligible for a meal allowance when attending a locally held meeting/conference/training activity. 
5. Any requests for exceptions must be made to the Finance Office.  Payments made to employees when not in travel status are a taxable fringe benefit.

MEALS & LIGHT REFRESHMENTS – COLLEGE SPONSORED MEETINGS OR TRAINING SESSIONS

1. The College President or authorized designee may approve meals or light refreshments for a College sponsored meeting or training session.
2. Meals or light refreshments may be provided under the following conditions:
   1. The purpose of the meeting is to conduct official College business or to provide formal training that benefits the College; and
   1. The meal or light refreshment is an integral part of the meeting or training session; and
   1. The College obtains a receipt for the actual cost of the meals or light refreshments; and
   1. College approval for the serving of a meal or light refreshment is provided to the individual responsible for the meeting or training session prior to the event.
3. The College may provide meals or light refreshments for Board meetings, advisory committee meetings, and community and technical college system meetings and groups.
4. As a rule of thumb, the College cannot pay meal expenses for local meetings with outside groups/individuals in the normal course of doing business.
5. Light refreshments may be provided for special recognition of College or employee accomplishments.
6. The College is not required to provide meals or light refreshments at meetings or training sessions.
7. Meals or light refreshments cannot be provided for normal daily business such as staff meetings, negotiations, but can provide meals or light refreshments for special situations or occasions that meet the criteria listed above. 
8. The College cannot pay for meals or light refreshments for anniversaries of the College, receptions for new, current, and/or retiring employees.  The College is prohibited from “hosting” which includes lobbying legislators or government official, or paying for events that are of a social nature rather than business events.
9. Procedures for providing meals or light refreshments at a College sponsored activity:
   1. For each event, requestor/department must submit the Request for Approval – Coffee and Light Refreshments or Meals with Meetings Form to the Finance Office identifying the vendor(s), the number of participants, the estimated cost, and the budget code to charge expenses to. 
   1. The cost per individual cannot exceed the state authorized allowance rate for that meal.
   1.  The Finance Office will obtain the appropriate authorization.
   1. Payment to vendors will be made after a receipt is received and approved by the department.  
   1. Payment for meals for advisory committee meetings must include the following supporting documentation: the date and purpose of the meeting, a list of the advisory committee members, and the College staff attending.  This is necessary since regulations specify that the College may provide meals or light refreshments for advisory committee members in return for their uncompensated services and in lieu of cash compensation.