Important Dates Related to cTcLink Deployment

The importance of this message is that we need you to be aware that many key systems will be shut down for over a month as we transition to cTcLink. Please see the deadlines below and visit the Key Dates, Events, and Timeline page on the cTcLink website for a more comprehensive list. 

January 2022 

  • January 19: Last day to make P-Card purchases, budget transfers & enter operating budgets and grants into FMS.  
  • January 24: FAFSA/WASFA-It is recommended that students complete their FAFSA/WASFA application by today to ensure those students who are eligible for financial aid receive their money before the conversion. If students missed this deadline, they can still complete these applications and they will be processed after we convert to the new system. 
  • January 26: Purchase Requisition Deadline last day to submit IPVs & invoices to Accounts Payable for payment.  This means you must complete the arranging and approving of purchases before January 26 or your purchase will be delayed until at least the middle of March. Technology purchases and some others require previous approval, so be sure to allow enough time for purchases that must be made before March.  Online purchasing requisitions will open in cTcLink beginning Monday, March 14. 

February 2022 

·         February 2: cTcLink Dry Run Conversion Validation. The big test of the full cTcLink conversion process will begin on Wednesday, February 2. It will be a SBCTC-led activity to confirm that our student, employee, and financial data will convert successfully. Enrollment Services, Financial Aid and Financial Services to close at Noon.

·         February 4Last day for HR to hire new employees in HP.  

·         February 4: Students must submit all required/requested document/s by today to ensure they can be processed before conversion. If students missed this deadline, they could still submit their document/s and they will be processed after the conversion. 

·         February 7Last day to submit Invoice Attached, Check Enclosed, and A19 documents. Payments for documents after February 7 will be processed after March 14 pending completion of data validation post-go live. 

·         February 8: Last day to submit Winter Quarter COVID Assistance Emergency Aid applications to have funds disbursed by February 16.  Any COVID Assistance Emergency Aid applications received from February 9 -March 13, will be disbursed after March 14. 

·         February 11: Last Day for payroll changes. Update direct deposit, W4, etc.

·         February 14: Last Call for Cashiering Transactions. Wednesday, February 14 is the final day for any cashiering transactions (excluding Financial Aid). Cashiering will reopen to students on Monday, March 14 pending completion of data validation post-go live.   

·         February 14: Last day to submit graduation applications. Will begin processing mid-March. 

·         February 14 (4:30 pm): Legacy Web Admissions portals close. New application portal to open on March 14. 

·         February 15 (10:00 am): Last timesheet submission in TLR for Feb 1-15 time period. Timesheets for Feb 16-28 will be submitted in cTcLink after go-live.  More information on this to come. 

·         February 16 – Last day for Student Refunds, Financial Aid & COVID Assistance Emergency Aid, and Scholarship monies to be disbursed.   

·         February 18 – Grade changes and enrollment transactions after this date will be processed in mid-March.  Request for W grades after this date will be processed mid-March.

·         February 23 (4:30 pm): Final Day to Change Data in Legacy/HP System. Wednesday, February 23rd is the last day staff will be able to make changes to the legacy SMS / FMS / PPMS environments. 

·         February 27 (Sunday): Go-Live Conversion Test. Key staff will access cTcLink Sunday afternoon to confirm that the conversion has been successful. 

·         February 28- March 13: Deployment Period. Payroll, Accounting, College Business Offices, Enrollment & Registration, Admissions, and Financial Aid are closed to the public. Staff who submit timecards will need to enter time for February 16-28.  More information will be provided as we near this time frame. 

In addition to the above message, please note that we will also send updates relating to critical dates for each week.  Lastly, there may be confusion about change of processes – for staff and for students – and we are also building a network of support to respond to your questions during this transition period.  Please contact ctcLink@shoreline.edu if you have questions about this update. Shoreline staff are responding to this email daily.

Shoreline Community College Alert

Shoreline Community College is extending the campus closure. The Campus will be closed from December 28– December 31st, 2021.  The physical campus is closed but all campus services will be available online/remotely. Employees should not report to campus for work but instead work from home, unless designated to report to the College. 

The Childcare Center will also be closed. 

Safety & Security will be available to assist the 7000 building residents as needed. 

Campus is closed on December 27, online services continue.

Campus is closed on December 27, online services continue

Due to inclement weather, the campus will be closed on Monday, December 27th.  

The physical campus is closed but all campus services will be available online/remotely. 

Employees should not report to campus for work but instead work from home, unless designated to report to the College. 

The Childcare Center will also be closed. 

Safety & Security will be available to assist the 7000 building residents as needed. 

On Monday, Facilities crew members, Safety & Security crew members, and some custodial crew members will start at 9:00 am and work on snow removal. 

Campus Updates- All Staff (12/3/21)

Hi Campus Community,  

Here are this week’s updates! 

RETURN TO CAMPUS/COVID-19 

  • We are closely monitoring changing conditions of the pandemic, including the new Omicron Covid-19 variant, and have discussed the latest information at the Communicable Disease Team (CDT) and the Executive Team (ET).  
  • Student Vaccine Attestation: New in-person or on-campus students attending winter quarter 2022 need to complete the COVID-19 vaccination attestation form by January 20, 2022 (10th day of the quarter) to avoid getting a hold put on their registration account.  
  • Vaccine Clinic 
    • The next weekend clinic will be on December 4th and 5th in the Main Dining Room (MDR) in the PUB/9000 building for children ages 5-11 to receive the second dose of the Pfizer vaccine.  Make a follow-up appointment here. Expect thousands of people on campus that weekend so there will be no walk-ins accommodated. 
    • The clinic will close on December 17, 2021, in order to move to the Quiet Dining Room (QDR)/room 9208 and then will reopen on January 4, 2022.  It is expected to stay open throughout the winter quarter M-F 9:00 a.m. to 5:00 p.m. and will continue to offer COVID-19 vaccinations for ages 5-adult and booster shots for ages 18+. 

EVENTS AND NEWS 

Full Campus Water Shutdown 

Forma, the general contractor for our new Health Sciences and Advanced Manufacturing Classroom Center (HSAMCC), will need to implement a campus-wide water shutdown on Saturday, December 4 from 7:00 a.m. – 5:00 p.m. to identify and test additional water valves.  Buildings 1900, 2000, 2100, 2200, 2300, 2600, 2700, 2800, and 2900 annex will be impacted by the shutdown.  The Student Housing (7000) and PUB (9000) buildings will not be affected. 

cTcLink Weekly Updates 

College Services Schedule Updates were posted to DAAG last week. Information can be found here

This week Subject Matter Experts from across campus began their final walk-through in preparation for User Acceptance Testing (UAT) beginning on December 13th. UAT allows users to begin testing the processes that will be part of the day-to-day work for employees and is a major milestone on the way to Go-Live on February 28th, 2022.   We greatly appreciate your patience while everyone is hard at work on the project. Stay tuned for more project updates and information on learning opportunities that will be shared in the coming weeks! 

Shoreline Foundation Welcomes Josh Krupke 

The Shoreline Community College would like to welcome Josh Krupke as the new Foundation Database & Development Coordinator. Joshua joins Shoreline after working for seven years at Taproot Theatre Company, where he assisted with fundraising and marketing campaigns. During that time, he developed a strong interest in fundraising and is excited to use his skills to help Shoreline students reach their goals. Josh has also been a live theatre actor in the greater Seattle area for the past twenty years, working with Village Theatre, SecondStory Repertory Theatre, Harlequin Productions, and others. Josh lives in Shoreline, has been married for ten years, and has two young children.   



Weekly Campus Updates

Dear Shoreline Campus Community:

Return to Campus/COVID-19 Communications 

·         The College is now accepting requests to hold non-instructional activities (on- or off-campus), such as a student life or department-sponsored events, through June 17, 2022.  Please complete the Campus Activities Request Form.  

·         Anyone who is sick and showing symptoms of COVID, without another known cause, should fill out a COVID-19 Exposure Report form. The College will follow up and provide guidance to the sick person on what to do next. Please do not require or ask a student or employee to follow up directly with you or to provide a COVID-19 test result. If you are a faculty member and would like to fill out a COVID-19 Exposure Report form regarding a sick student, please feel free to do so.  More staff have been hired to help with contact tracing. 

·         Beginning winter quarter 2022, all classified staff will be required to work on-campus a minimum of 3 days per week (joining admin/exempt staff). You will need to work with your supervisor to finalize your schedule by November 19, 2021.  Exceptions to this process shall be related to medical concerns and will be vetted by HR. Medical exemption requests should be submitted to Human Resources as soon as possible: hr@shoreline.edu .    

·         Please check the COVID-19 Updates page for employees for more details. 

COVID-19 Vaccinations for Shoreline Children

The College continues to partner with Shoreline Fire and Shoreline School District. This weekend we will host a vaccination clinic for children.  And they already have 1600 appointments that have been reserved across (2) days on 11/6 and 11/7 from 9:00 am – 5:00 pm. to provide vaccinations to children ages 5 to 11.  As you can see the appointments are already booked for this weekend’s event. 

There will be directional signage and staff on hand to manage the space and/or coordinate other services.  Security and facilities will be available as needed as well. There may be press at this event and our UW partners will manage the press.  Please contact Ann Garnsey-Harter for more information about the event.

Events and News 

·         Mr. Steve Hanson appointed as Interim President at Shoreline Community College 

·         Career Transition Prep workshop that will help teach about tools and resources for exploring career transition, and training and educational options. Please share with students, family, and friends. Learn more HERE! 

·         2+2: Begin Your Bachelor’s Degree at Shoreline Community College Transfer Virtual Event. Please share with students, family, and friends. Learn more HERE. 

·         All students, faculty, and staff are invited to sign up for a FREE Pride Pack that includes a button, a pin, pronoun label/stickers, and a flag. Those that sign up for a pack are asked to display or wear these items to demonstrate support for the LGBTQ+ community at Shoreline Community College. Pride Packs are available by inter-campus mail or USPS, to signup visit this link by Friday, Dec. 3rd, 2021. For more information, contact Sundi Musnicki at smusnicki@shoreline.edu 

Have a great weekend!

Phillip J. King

Acting President

Shoreline Community College

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