Virtual Open Office Hour w/President Jack Kahn

November 3, 2023 by Leave a Comment

https://us02web.zoom.us/s/81163852655

Date: 11/17/2023

Time: 9 am PST

Location: Online

Filed Under: Staff Messages Tagged With:

Information on Open Enrollment – November 1 – 30th

November 2, 2023 by Leave a Comment

It is November and that means it is Open Enrollment time!

The Washington State Health Care Authority website is full of information to help you understand your benefit choices and make changes if desired.  Please visit the link below to learn all about your options.

Open enrollment (PEBB) | Washington State Health Care Authority

If you have questions or need additional support, feel free to reach out to benefits@shoreline.edu and we would be happy to assist.

Filed Under: Announcements

Personal Holiday Use

November 2, 2023 by Leave a Comment

Hello, Classified and Admin Staff,

This is a reminder that personal holiday hours will expire at the end of December 2023.  If you have not used your personal holiday, please plan to do so between now and December 31, 2023.  Not sure if you have any hours to use, please follow the attached document to review your leave balances, please note: if you do not see personal holiday or personal leave then you have used your hours for this year.

This leave is not carried forward into 2024 and cannot be extended.  All balances will be cleared after 12/31/2023. 

Please email benefits@shoreline.edu  if you have any questions.

Accessing your leave balances help file Download
Filed Under: Announcements

Notice to Classified Staff

November 2, 2023 by Leave a Comment

Hello,

As we enter the month of November, there are a few reminders for this month:

  1. To receive holiday pay for Veteran’s Day, you must have been in pay status on Thursday 11/09/2023.
  1. Comp Time earned for the winter closure must be completed by 11/30/2023.
  1. Taking vacation between now and the winter closure, then you must use any comp time accrued, then can use the vacation for the closure.  Please see this link on how to view your comp time balance.
  1. Personal Holiday (PRL) expires on 12/31/2023, please be sure to use it on or before 12/31/2023.
    1. Remember the personal holiday and personal leave days must be used for your whole shift.

Please email payroll@shoreline.edu if you have any questions

Filed Under: Announcements, Staff Messages Tagged With: ,

IMPORTANT | Election of W2 Delivery Options – Electronic or Paper

November 2, 2023 by Leave a Comment

For all employees,

Shoreline Community College is required by the Internal Revenue Service (IRS) to furnish all employees a Form W-2 Wage and Tax Statement each calendar year to be used in completing the employee’s annual tax returns. The Form W-2 Tax Statement details the employee’s wages, tax withholding and other important payroll information for the calendar year. Instead of paper copies, employees may consent to receive their Form W-2 electronically.

Benefits of the electronic Form W-2

  • Earlier access to the Form W-2 than paper copies.
  • No possibility Form W-2 might be lost, stolen, delayed or misplaced by the USPS.
  • The Form W-2 is accessed via Self Service using the employee’s Empl ID and Password.
  • Worldwide access from any Internet connection.
  • The employee has the option to print multiple copies at their convenience.
  • Once consent is given, it remains in force. No annual renewal is required.
  • Employee Form W-2 will be available in Self Service for the last 3 years.
  • Cost savings for the College by eliminating printing and mailing costs.

Employees must log into Self Service (Employee Self Service > Payroll > W-2/W-2c > W-2/W-2c Consent) and consent to receive an electronic copy of their W-2 form by December 31st. The steps can be found in the following Quick Reference Guide: 9.2 ESS W-2/W-2c Electronic Consent (Fluid)

Want a paper W-2; If an employee opts out of the W-2 consent (default), it is their responsibility to ensure the mailing address on file is correct. Paper Form W-2 will be postmarked no later than January 31st. Once the Form W-2 has been placed in the mail, it is out of our control as to where and when it gets delivered.

All employees have access to check and update their address via self-service: HCM Employee Self Service > Personal Details Tile > Addresses

The system will use Mailing Address type for W-2 Forms and if that is not available, it will use Home Address. Any other address type will cause errors and W-2 Form will not be produced.

Please email benefits@shoreline.edu  if you have any questions,

Filed Under: Announcements, Faculty, Staff Messages Tagged With: ,
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