From D. Bryant, Payroll Manager: IMPORTANT – MUST READ – EARLY SUBMISSION for Timesheets and Absences

IMPORTANT – MUST READ – Early Submission due to an Early Payday (12/23/2022)

All Employees:

   Absences:

  • Absences for the pay period 12/1-12/22 must be completed by 5pm today, Wednesday 12/14/2022
  • Supervisors must approve absences by 10am on Thursday 12/15/2022
    • When submitting the following leave types please send an email to payroll@shoreline.edu
      • Shared Leave
      • Leave without Pay

Classified and Hourly/Student Employees: 

   Timesheets:

  • Timesheets must be completed by the end of your shift on Wednesday, 12-14-2022.
  • Supervisor must approve timesheets no later than 10am on Thursday, 12-15-2022

Hourly/Student: Please submit your timesheet by end of shift Wednesday, 12-14-2022.

  • Please be sure to use the correct Time Reporting Code for your position
    • HRY for non-student hourly employees
    • STU for student hourly employees enrolled in 6 or more credits
    • STF for student hourly employees enrolled in less than 6 credits
    • FWS for federal work-study students
    • SWS for state work-study students

Classified: Please submit your timesheet by end of shift Wednesday, 12-14-2022.

  • Please be sure to use the absence CTC Release time for the late starts on 12/1 and 12/2.
  • Did you take leave during this last pay period?  Be sure to adjust your REG hours on your timesheet to reflect what hours you worked and were on leave.
  • Make sure each week equals your work schedule; 100% employee, then you should have a minimum of 40 hours posted between REG and any leave, 75% employee, then you should have a minimum of 30 hours posted between REG and any leave.  This includes any Leave without Pay posted.
  • Overtime to be charged to a budget other than the employees normal budget, please email the  combo code (not the chart string) to payroll@shoreline.edu.
  • Did you work overtime and take leave in the same week?  Please email payroll@shoreline.edu until further notice.

Faculty: Please be sure to submit your sick leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Admin Exempt: Please be sure to submit your leave through the absence management system, by the date listed above. You do not need to submit a timesheet.

Delene Bryant
Payroll Manager

From K. Clark, Director-Facilities & Capital Projects: Emergency Plumbing Work (4000 Bldg)

Hello Campus,

We are in the processing of resolving some emergency plumbing work that is taking place in the 4000 building this week.  This work will require us to shut down the water to the south end of 4000.  Restrooms will not be available for us on the south end.  You will be able to use the restrooms and break room on the north end of 4000.  This work will be completed by 12/17. 

Thank you for your patience. 

Kimberlee Clark

Director of Facilities and Capital Projects

Parking Updates From Safety and Security

Parking Updates

-Paid parking will resume Winter Quarter 2023 (first day of the quarter 1/9/2023).

-Parking permits will need to be displayed.

-If you have an annual parking permit (plastic), they are still valid.

-Employees will need to show picture ID in order to pick up their parking permit.

-PT employees will receive a quarterly parking permit. They’ll need to have the department secretary send us their first and last name, along with employee status.

-If a PT employee has worked for the college consistently for 2 years or longer, they may receive an annual parking permit (pending supervisor verification).

-PT employees may pick up their parking permit anytime the front lobby is open (starting today, 12/13/2022 as long as we have the name and employee status sent to us from the department).

-FT employees will receive an annual parking permit, pending supervisor verification.

-Administrative/Exempt employees working 50%-100% will need to fill out the parking payroll deduction form and pick up their annual parking permit at Safety & Security.

-If you already have an annual parking permit as an Administrative/Exempt employee (working 50%-100%), please come by Safety & Security and complete the parking payroll deduction form (or request/complete the form via e-mail).

-For employee carpool parking permit information, please go here: Employee Carpool Permit – Day at a Glance (shoreline.edu)

-To send us staff/faculty parking permit requests, please e-mail us at: safetyandsecurity@shoreline.edu

Or fill out the form here (pending supervisor verification): https://shoreline.formstack.com/forms/staff_faculty_parking_permit_request_form

Front Lobby Hours:

Monday-Thursday: 9am-4pm

Friday: 9am-3pm

Sincerely,

Mary Lou Ames, M.S.
Program Specialist 2, Safety & Security 

UPDATE: Employee Carpool Permit (free for eligible employees)

Employee Carpool Permit (free for eligible employees)

Did you know we offer a free, employee carpool parking permit?

Valid for the current quarter only, and eligible employees may be renewed each quarter.

This is a commute trip reduction (CTR) offered incentive.

Eligibility:

-PT/FT employee (not work study, not a student)

-Commutes to Shoreline CC on a regular basis (2 days a week minimum, Monday-Friday)

-Required minimum of 2 carpool riders, maximum of 4 carpool riders

-Employee Carpool Contract must be completely filled out at Safety & Security (5102), then employee carpool permit will be issued.

Rules/Regulations:

-Permit must be displayed face-up on the rearview mirror or the FRONT dashboard

-Permit is NOT VALID for guests/visitors

-Permit is only valid when there are two or more carpoolers in the vehicle when parking

-Carpool permits may NOT be used when driving alone. If driving alone use a standard employee parking permit and follow standard employee parking rules

-Permit may NOT be duplicated

-Permit may only be used by employees listed on the application.

Violations of these rules and regulations include but are not limited to the following fines/penalties:

-Ticket/fine for using space without permit displayed = $95

-Wheel-lock and or impoundment of vehicle

-Revocation of carpool privileges for the current quarter and subsequent quarters

Benefits of carpooling to work: https://rideamigos.com/employee-carpool-programs

For any questions, or assistance with finding an employee carpool match, please e-mail: mames@shoreline.edu

Mary Lou Ames, M.S.
Program Specialist 2, Safety & Security                      

Winter 2023 Continuing Education registration is open!

Winter 2023 Continuing Education registration is open!

Continuing Education | Shoreline Community College

CE WINTER CLASS OFFERINGS LISTED ON a graphic

Expand your knowledge, explore a longtime interest, and meet new friends in our community! Whether you’re interested in finding a new hobby or meeting a professional goal, Shoreline Community College Continuing Education has something for everyone, including community band and youth programs. Choose from a variety of courses taught by passionate educators and subject matter experts. For details, check out our webpage and sign up to get our mailer and email updates: Continuing Education | Shoreline Community College