TSS and Communications & Marketing often receive requests for online forms. Technologies have evolved, so we would like to share the current practices and process.
What kind of forms does TSS create?
We create forms using Formstack, an accessible online form creation tool the college has used for a number of years. We are avoiding creating new Acrobat PDF forms, which are slower to use, less accessible, and harder to make secure.
Can I create my own form?
There are often security issues with form creation, and people who are not full-time form creators may not be aware of all of them. For example, if the form collects certain kinds of private information such as Social Security numbers, it is not safe to have those sent via email. For this reason, we are working to have TSS personnel create all forms. An exception is that an employee who knows how to create Office 365 forms and wants to create a limited-audience, short-term form that won’t involve students or go on the website can do so. They must still make sure they’re not collecting any confidential information.
How do I request that a form be created?
To request a new form, fill out the Form Request located on the TSS intranet site. You can also email tss@shoreline.edu to start the process, and the technician responding to the ticket will share the link above.
How long will it take to get a new form?
Note that TSS form development personnel are heavily involved in a number of projects, including ctcLink, and so there may be delays creating new forms. Forms that support student enrollment and retention or legal compliance will be given highest priority.
Please direct any questions about this to tss@shoreline.edu. Thank you!
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