Parking Updates From Safety and Security

Parking Updates

-Paid parking will resume Winter Quarter 2023 (first day of the quarter 1/9/2023).

-Parking permits will need to be displayed.

-If you have an annual parking permit (plastic), they are still valid.

-Employees will need to show picture ID in order to pick up their parking permit.

-PT employees will receive a quarterly parking permit. They’ll need to have the department secretary send us their first and last name, along with employee status.

-If a PT employee has worked for the college consistently for 2 years or longer, they may receive an annual parking permit (pending supervisor verification).

-PT employees may pick up their parking permit anytime the front lobby is open (starting today, 12/13/2022 as long as we have the name and employee status sent to us from the department).

-FT employees will receive an annual parking permit, pending supervisor verification.

-Administrative/Exempt employees working 50%-100% will need to fill out the parking payroll deduction form and pick up their annual parking permit at Safety & Security.

-If you already have an annual parking permit as an Administrative/Exempt employee (working 50%-100%), please come by Safety & Security and complete the parking payroll deduction form (or request/complete the form via e-mail).

-For employee carpool parking permit information, please go here: Employee Carpool Permit – Day at a Glance (shoreline.edu)

-To send us staff/faculty parking permit requests, please e-mail us at: safetyandsecurity@shoreline.edu

Or fill out the form here (pending supervisor verification): https://shoreline.formstack.com/forms/staff_faculty_parking_permit_request_form

Front Lobby Hours:

Monday-Thursday: 9am-4pm

Friday: 9am-3pm

Sincerely,

Mary Lou Ames, M.S.
Program Specialist 2, Safety & Security 

UPDATE: Employee Carpool Permit (free for eligible employees)

Employee Carpool Permit (free for eligible employees)

Did you know we offer a free, employee carpool parking permit?

Valid for the current quarter only, and eligible employees may be renewed each quarter.

This is a commute trip reduction (CTR) offered incentive.

Eligibility:

-PT/FT employee (not work study, not a student)

-Commutes to Shoreline CC on a regular basis (2 days a week minimum, Monday-Friday)

-Required minimum of 2 carpool riders, maximum of 4 carpool riders

-Employee Carpool Contract must be completely filled out at Safety & Security (5102), then employee carpool permit will be issued.

Rules/Regulations:

-Permit must be displayed face-up on the rearview mirror or the FRONT dashboard

-Permit is NOT VALID for guests/visitors

-Permit is only valid when there are two or more carpoolers in the vehicle when parking

-Carpool permits may NOT be used when driving alone. If driving alone use a standard employee parking permit and follow standard employee parking rules

-Permit may NOT be duplicated

-Permit may only be used by employees listed on the application.

Violations of these rules and regulations include but are not limited to the following fines/penalties:

-Ticket/fine for using space without permit displayed = $95

-Wheel-lock and or impoundment of vehicle

-Revocation of carpool privileges for the current quarter and subsequent quarters

Benefits of carpooling to work: https://rideamigos.com/employee-carpool-programs

For any questions, or assistance with finding an employee carpool match, please e-mail: mames@shoreline.edu

Mary Lou Ames, M.S.
Program Specialist 2, Safety & Security                      

Winter 2023 Continuing Education registration is open!

Winter 2023 Continuing Education registration is open!

Continuing Education | Shoreline Community College

CE WINTER CLASS OFFERINGS LISTED ON a graphic

Expand your knowledge, explore a longtime interest, and meet new friends in our community! Whether you’re interested in finding a new hobby or meeting a professional goal, Shoreline Community College Continuing Education has something for everyone, including community band and youth programs. Choose from a variety of courses taught by passionate educators and subject matter experts. For details, check out our webpage and sign up to get our mailer and email updates: Continuing Education | Shoreline Community College

Opportunity to Attend the NW Regional Equity Conference February 22-24, 2023

Greetings Campus Community ~

The college is offering registration sponsorship for up to ten members of our community interested in attending the  NW Regional Equity Conference, taking place virtually February 22 – 24, 2023. This conference aims to improve equitable, sustainable experiences and outcomes for systemically marginalized and underrepresented populations through inclusive and anti-racist strategies. This conference is geared toward educators, administrators, non-profit, governmental, and other professionals and individuals across the region who would like to broaden their social justice knowledge or remove institutional barriers for systemically underrepresented populations.

If you are interested in being considered for a conference sponsorship, please send a letter of interest indicating how attendance could help broaden your social justice knowledge or remove institutional barriers for systemically underrepresented populations in regards to your position on campus.  

Please submit letters for consideration by hr@shoreline.edu  by 4:00pm on Friday, December 23rd.

Requests will be reviewed by the new VP of DEI in early January and sponsorship recipients will be notified by mid-January.

If you have any question about the conference or sponsorship process, please feel free to reach out at any time.


Warm Regards,

Theresa Harrington
Executive Assistant
Human Resources
Shoreline Community College

IMPORTANT | Election of W2 Delivery Options – Electronic or Paper

From Delene Bryant in Payroll:

For all employees,

Shoreline Community College is required by the Internal Revenue Service (IRS) to furnish all employees a Form W-2 Wage and Tax Statement each calendar year to be used in completing the employee’s annual tax returns. The Form W-2 Tax Statement details the employee’s wages, tax withholding and other important payroll information for the calendar year. Instead of paper copies, employees may consent to receive their Form W-2 electronically.

Benefits of the electronic Form W-2

  • Earlier access to the Form W-2 than paper copies.
  • No possibility Form W-2 might be lost, stolen, delayed or misplaced by the USPS.
  • The Form W-2 is accessed via Self Service using the employee’s Empl ID and Password.
  • Worldwide access from any Internet connection.
  • The employee has the option to print multiple copies at their convenience.
  • Once consent is given, it remains in force. No annual renewal is required.
  • Employee Form W-2 will be available in Self Service for the last 3 years.
  • Cost savings for the College by eliminating printing and mailing costs.

Employees must log into Self Service (Employee Self Service > Payroll > W-2/W-2c > W-2/W-2c Consent) and consent to receive an electronic copy of their W-2 form by December 31st. The steps can be found in the following Quick Reference Guide: 9.2 ESS W-2/W-2c Electronic Consent (Fluid)

Want a paper W-2; If an employee opts out of the W-2 consent (default), it is their responsibility to ensure the mailing address on file is correct. Paper Form W-2 will be postmarked no later than January 31st. Once the Form W-2 has been placed in the mail, it is out of our control as to where and when it gets delivered.

All employees have access to check and update their address via self-service: HCM Employee Self Service > Personal Details Tile > Addresses

The system will use Mailing Address type for W-2 Forms and if that is not available, it will use Home Address. Any other address type will cause errors and W-2 Form will not be produced.

Please let me know if you have any questions,

Delene Bryant
Payroll Manager
HR & Employee Relations