Time to Sign up for Your Day of Learning Sessions!

Dear Colleague, 

Our annual Day of Learning (DOL) is next Friday, April 30! To participate in our virtual format, you will need to sign up for one morning and one afternoon session in advance. Please sign up now to reserve your space

  • Visit the DOL SharePoint site to view the schedule and review the “Day of Learning Sessions” section at the bottom of the page. 
  • Click on the morning session you wish to attend; click on the “Reserve a seat for this session” link, choose a session time, enter your name and email address, then click the “Book” button 
  • Return to the SharePoint site and click on the afternoon session you wish to attend; click on the “Reserve a seat for this session” link, choose a session time, enter your name and email address, then click the “Book” button. 
  • You will receive a confirmation email for each session with the Zoom link (each email will also contain an attachment that will add the event to your Outlook calendar). 

As a reminder, all staff and full-time faculty are expected to participate in this daylong event. Part-time faculty are welcome to attend but are not required to participate. Classes will be canceled, and campus services will be closed to facilitate maximum employee participation.  

I am so looking forward to this time for all of us to come together to reflect, grow, and adapt practices to be a more inclusive campus. Please remember to reserve your calendar for this day and sign up for your sessions in advance! 

Respectfully,

Cheryl Roberts, Ed.D.
President

Don’t Miss These DEI Workshops – April 2, 9, 16

Hello All,

As part of the ongoing commitment at Shoreline Community College to creating an atmosphere built on mutual respect, trust, and mutual learning, Aisha Hauser (learn more about Ms. Hauser here) will be offering a series of webinars that will serve as building blocks for the Day of Learning.  Below are the descriptions of the webinars. These workshops are the same sessions that have been offered as professional learning for Admin Team and Classified Supervisors. The goal is to provide foundational experiences that help lays the groundwork for the new Executive Director of Diversity, Equity & Inclusion to build on with the campus community. 

Ms. Hauser will have office hours on Fridays from 3pm-4:30pm and you are invited to schedule a 30 minute coaching session with Aisha to ask questions, or practice any of these skills.

The webinars will be recorded and for those who choose to participate live, there will be small group discussion opportunities.

The series begins with a workshop offered on Friday, April 2nd 2pm-3:30pm – How to Have Difficult Conversations. Learning to manage conflict is part of navigating tensions around any topic, but especially charged ones related to race and how to bring about change. As a society, we have not handled conflict well and instead people choose sides and dig in their heels. This workshop is less about moving anyone to any side, rather skills are learned to encourage clear communication so people feel heard and a shared reality can be identified. This process also names that this is uncomfortable and learning to sit with discomfort is also part of the process. 

ZOOM LINK: https://us02web.zoom.us/j/83114471111

The second workshop will be offered on Friday, April 9 from 2pm-3:30pm – Identity. Aisha will use the TED Talk “Danger of a Single Story” by Chimamanda Ngozi Adichie as a catalyst to explore and reflect on times when a single story was had about us and when we had one about others. We will explore how power dynamics impact how we understand each other. There will be opportunities to reflect on how this learning can support the students of Shoreline.                                                       

ZOOM LINK: https://us02web.zoom.us/j/85179946738

The third workshop will be offered on Friday, April 16th from 2pm-3:30pm – Race and Identity. What the current polarization of the U.S. indicates is that the issues of race and identity and their impacts on both individuals and policy are not understood in the same way by everyone. Having a shared reality on the ways race and identity have shaped, and continues to shape, policy in our country is crucial to not replicating harmful paradigms in systems such as Shoreline Community College.

ZOOM LINK: https://us02web.zoom.us/j/89301699810

The ctcLink, Winter 2021 Issue

Winter 2021 Issue

Welcome to The ctcLink, Shoreline’s ctcLink newsletter!  Our goal is to keep you informed or “linked” into the project and provide resources to support you as we move from our aging HP software to the modern and more mobile-friendly statewide Enterprise Resource Planning (ERP) system called PeopleSoft. In addition to regular DAAG posts, we will be sharing out this newsletter quarterly to highlight things that are both fun and functional!

As always please reach out to us at ctcLink@shoreline.edu with your questions or feedback.


Where Are We Now?

Beginning the first week of March, many of our colleagues across the college will participate in multiple Business Process Fit Gap (BPFGs) sessions, following up on the Student Bio/Demographic and the Admissions and Recruiting sessions from January.

The purpose of the BPFGs is to identify the business processes our college will use in ctcLink.  The Washington State Board for Community and Technical Colleges (SBCTC) ctcLink project team uses the information we provide them in these sessions to convert our college’s data to its new home in ctcLink. Once converted, we can begin testing.


Video transcript available here.


Fun Facts

ctcLink is the name for the project to implement PeopleSoft, the ERP system that will be replacing the Legacy systems of SMS, FMS, PPMS, & FAM.

Aaron Parrott, an employee from Wenatchee Valley College, submitted the winning entry for the project naming contest. Aaron said it represented all the community and technical colleges (“CTCs”) linking people with services and information.

PeopleSoft is divided into three pillars: Finance (FIN), Human Capital Management (HCM), and Campus Solutions (CS). Data entered into one pillar will communicate with the other pillars.


Learn the Language

Term

Generic word used to describe a quarter or semester.

Self- Service

In ctcLink, this refers to the set of processes that allow students, employees, managers, advisors and faculty to look up, and in some cases update certain information. Examples will include student registration, submission of timecards and grade submission.

Service Indicators

Today’s unusual action codes are called service indicators in ctcLink. They are placed on an account and have a positive or negative action.

SME’s

Subject Matter Experts. SME’s are domain experts who are authorities in a particular area or topic.


Organizational Change Management (OCM)

In 2020 we asked employees to define what change management means to our campus community and to us as individual members of the Shoreline team. This is what they said:

“[OCM] Is ​a process where we (both leadership and the community) support each other through change by committing to clear communication, training, getting buy-in and managing expectations. We acknowledge that transitions are personal, people react differently to change, and that everyone will manage change on their own timeline.  Our goal is to provide a supportive environment for us to experience this transition.”

This is not just our definition, but our commitment to you. Our ctcLink Project Team is dedicated to creating a smooth implementation of ctcLink from both the software and the people side of this transition.


Get Involved

  • News & Updates
  • Resources
  • Learn more
  • Project Resources
  • SBCTC documents
  • ctcLink Connect
  • Self enroll in courses
  • Start with PS Fundamentals 9.2

We welcome your questions and concerns, and can be reached by emailing ctcLink@shoreline.edu

Upcoming Events

  • Change Management Book Club returns this spring!
  • Stay tuned for more updates about ctcLink via DAAG!

Last Call for Day of Learning Proposals

Shoreline Faculty and Staff!

We’re extending the submission deadline for Day of Learning proposals to Monday, March 1st.  You can submit proposals HERE. Sessions will be in 50-minute blocks (presenters can request two back-to-back blocks) and facilitated online. They will need to follow accessibility standards and focus on this year’s theme: How Do We Foster Inclusive Change at Shoreline?

Facilitators do not need to be an expert on their proposed session topic; we are simply asking for proposals from employees who are passionate about issues related to diversity, equity, and inclusion. The Learning Team can provide some support to employees who want help in designing their session. Faculty and classified staff facilitators will be paid an hourly rate for leading their sessions on Day of Learning. Further details about dates and submission are below:

Proposal Submission Details:

  • To submit, fill out a Proposal Submission Form
  • Submissions are due by March 1st
  • Sessions will 50 minute blocks (you can request two back-to-back blocks)
  • If you submitted a proposal last year, we encourage you to submit again
  • If you have questions, please email both Jonathan Molinaro (jmolinaro@shoreline.edu) and David Isaac (disaac@shoreline.edu)   

This Year’s Theme:

How Do We Foster Inclusive Change at Shoreline? Diversity. Equity. Inclusion. We know these words are part of Shoreline’s values, but a lack of consensus on their meaning has made it difficult to embody them and facilitate sustainable changes on our campus. Key questions also face us: How can we navigate difficult conversations about campus culture? How do our unique perspectives shape our understanding of institutional inequities? The goal for this year’s Day of Learning is to learn skills and gain knowledge that will create a more inclusive campus culture for supporting each other and serving our students. While engaging in sessions that center DEI, we will put our shared definitions into individual and collective action, and continue to work on our ongoing commitment to inclusive excellence and institutional change. 

Jonathan Molinaro
Associate Dean, Transitional Studies

Call for More Day of Learning Proposals

Shoreline Faculty and Staff!

We’re extending the submission deadline for Day of Learning proposals to Monday, March 1st.  You can submit proposals HERE. Sessions will be in 50-minute blocks (presenters can request two back-to-back blocks) and facilitated online. They will need to follow accessibility standards and focus on this year’s theme: How Do We Foster Inclusive Change at Shoreline?

Facilitators do not need to be an expert on their proposed session topic; we are simply asking for proposals from employees who are passionate about issues related to diversity, equity, and inclusion. The Learning Team can provide some support to employees who want help in designing their session. Faculty and classified staff facilitators will be paid an hourly rate for leading their sessions on Day of Learning. Further details about dates and submission are below:

Proposal Submission Details:

  • To submit, fill out a Proposal Submission Form
  • Submissions are due by March 1st
  • Sessions will 50 minute blocks (you can request two back-to-back blocks)
  • If you submitted a proposal last year, we encourage you to submit again
  • If you have questions, please email both Jonathan Molinaro (jmolinaro@shoreline.edu) and David Isaac (disaac@shoreline.edu)   

This Year’s Theme:

How Do We Foster Inclusive Change at Shoreline? Diversity. Equity. Inclusion. We know these words are part of Shoreline’s values, but a lack of consensus on their meaning has made it difficult to embody them and facilitate sustainable changes on our campus. Key questions also face us: How can we navigate difficult conversations about campus culture? How do our unique perspectives shape our understanding of institutional inequities? The goal for this year’s Day of Learning is to learn skills and gain knowledge that will create a more inclusive campus culture for supporting each other and serving our students. While engaging in sessions that center DEI, we will put our shared definitions into individual and collective action, and continue to work on our ongoing commitment to inclusive excellence and institutional change. 

Jonathan Molinaro
Associate Dean, Transitional Studies