Change: Students will be able to use personal email addresses in ctcLink

The change

Because of the design of ctcLink, students may set their own preferred email address for communication with the college. This could be a personal email address such as a Hotmail or Gmail account, or an email address provided by another college. Staff and faculty should be aware that this will be legitimate for students after we switch to ctcLink and the use of go.shoreline.edu email addresses is no longer required for students.

How will this work?

  • When the student applies to the college they specify their preferred email address. They can change it anytime in ctcLink student self-service.
  • Messages sent to the student by ctcLink that originate from any college will go to their preferred email address.
  • Messages sent from Shoreline Canvas will go to the student’s preferred email address.
  • The student’s preferred email address should show in the class roster and are what faculty should use to communicate with student.
  • Existing Shoreline students will often have their go.shoreline.edu email set as their initial preferred address, but they can now change it if they choose.

Student network accounts still go.shoreline.edu

  • We will still assign the student a Shoreline account with a login name like jane.smith@go.shoreline.edu.
  • Students will still use that Shoreline network account to log into Canvas, Starfish, computer labs, WiFi, Office 365, etc.
  • That account will still come with a go.shoreline.edu email address that the student can optionally use, but we expect most new students to specify a personal email account as their preferred email address.

The college will be providing additional information on working with students using these new email addresses. Please visit support.shoreline.edu to chat or submit requests for additional information.

2022-23 Budget Development Update

College community,

Before our focus turns almost entirely to ctcLink conversion on February 28, the Executive Team would like to share a brief update on the status of development of the 2022-23 college operating budget.

Since December, ET has engaged in several discussions on key elements of the budget, including:

 Selecting student enrollment targets for next year.

 Translating these targets into preliminary revenue estimates.

 Using a “net zero” model as the starting point for projecting next year’s expenses.  In this model, administrative staff can move funding from one account to another within their existing operating budget, but the net effect of these changes must be zero.  Example: an administrator has $100 in Goods and Services in the current budget but would like to move $50 of that amount into Contracts next year.  This is a “net zero” budget change because it does not increase spending above the $100 baseline.

 Identifying “must fund” items that need to be added to the baseline, net-zero budget.  A must fund item is defined as an additional cost required by a collective bargaining agreement, contract, state mandate, or prior commitment made by the college, such as debt payments.

The budget process is proceeding according to the schedule shared with you via email on January 18.  Next steps include:

 March: the initial draft budget is presented to the Strategic Planning and Budget Council (SPBC).

 April: the initial draft budget is adjusted pending feedback from SPBC, and any actions taken by the state legislature during the supplemental budget session.

 April: the final budget proposal is presented to SPBC.

 June: the budget is presented to the Board of Trustees for approval.

 August: the new 2022-23 budget is entered into the system and posted on the intranet.

Additional messages will be shared as the process moves forward.  Please let me know if you have any questions.

Thank you.

Robert Williamson
rwilliamson@shoreline.edu

Guided Pathways Newsletter

Tuesday, February 22, 2022, Second edition

What is this Newsletter for? 

This newsletter is an effort to keep campus employees informed of our Guided Pathways-related efforts, to share stories from projects, and address questions. It is intended to complement our Canvas site, our update reports, and any webinars that we may offer. 

Contact to subscribe:

BRIGID NULTY bnulty@shoreline.edu

Director of Guided Pathways

Shoreline Community College

www.shoreline.edu

Spotlight: Inclusive Pedagogy Institute

The Equitable, Inclusive, and Anti-Racist Pedagogy Faculty Institute was developed by the GP Equity team in Winter 2021 and first offered in Spring 2021. This 15-hour learning community is designed to provide the space, resources, and support for Faculty to explore, discuss, and iterate their teaching practice with a lens on equity, inclusion, and anti-racism. The goal is to improve student success outcomes at the course level, particularly for gateway courses and for students who face the biggest barriers in achieving academic success – BIPOC students, Pell-eligible students, and first generation students.  Participants explore disaggregated program and course data and apply evidence-based best practices and strategies for equitable, inclusive, and anti-racist teaching.

The first instance was by invite-only and focused on instructors who teach non-Math, non-English Gateway courses.* The second instance (running currently) expanded the invitation to English, Math, and ESL instructors. The next offering (Spring 2022) will expand again to include anyone expected to teach in Fall 2022, whose course is offered more than once a year and enrolls primarily first year students. Our goal is to continue to offer this institute and increasingly broaden participation.

ctcLink Weekly Update 02/22/22

Hi Campus Community,  

We are approaching the launch of ctcLink within 6 days! We are working to prepare instructions on how to activate your ctcLink account and provide some great opportunities for you to drop in and get your specific questions answered.  

To see the ctcLink communications going out to students, please check out the Student Communication Feed! Resources will be made available soon on the Shoreline website so students can easily follow step-by-step instructions for ctcLink. For any questions that can’t be solved with web resources, available options include in-person and email support and even live chat with evening and Saturday hours. 

Key Dates and Timelines: 

(Click here to view all important dates)  

ctcLink Drop-in Support for All Staff – Focus on Account Activation 

Drop in to get help with activating your ctcLink account and have other questions answered. Additional ctcLink drop-in support sessions have been created and can be viewed on the Employee Calendar. 

Zoom Link: https://us02web.zoom.us/j/81837734259 

  • 2/28/22 11:00am – 5:00pm 
  • 3/1/22 9:00am – 4:00pm 

Upcoming Training Sessions:  

All sessions are recorded and you can view them on our ctcLink SharePoint site. Upcoming training sessions will be posted here.  

Using our New Spring Schedule in ctcLink 

The Spring Quarter class schedule is now available. Join us to learn how to use it and be ready to support our students. 

Zoom Link: https://us02web.zoom.us/j/84220127024 

  • 2/22/22 3:00pm-4:00pm 

Timesheet Creation & Submission  

Timesheets are due on March 1 by 10am! Join us to work step-by-step to activate your ctcLink account and then create and submit your timesheet. Audience: Hourly and Classified Employees & Supervisors. 

If you have questions, please visit https://www.shoreline.edu/ctclink/ or email support@shoreline.edu

Countdown to Go-Live: 5 Days    

Notice of February 23, 2022 Virtual Special Meeting of the Board of Trustees

The Shoreline Community College Board of Trustees will hold a special meeting on Wednesday, February 23, 2022 beginning at 11:00 AM. The business to be transacted in this meeting:

• Convene in Executive Session to evaluate the qualifications of applicants for public employment

The special meeting will take place in a virtual space to comply with government restrictions on public gathering due to COVID-19 health risks. The February 23, 2022 special meeting will be recorded and the video, available, when Board materials are posted for the next regular meeting on March 16, 2022.

•To connect to the February 23, 2022 special meeting:

• Via link, go to: https://us02web.zoom.us/j/87699630846

• Via telephone: Call/Dial/Key-in: (253) 215-8782

• Webinar ID (“Meeting ID”): 876 9963 0846

All Board of Trustees meetings include opportunity for public comment. Due to the continual and changing information related to COVID-19, the February 23, 2022 special meeting will be held virtually. Public comment(s) during the February 23, 2022 Communication from the Public segment will be presented to the Board verbally.

• For attendees connecting online: Please sign up to provide a public comment via the Chat function in Zoom between 10:45 AM – 11:00 AM on February 23, 2022.

• For attendees connecting by telephone: Please sign up to provide a public comment between 10:45 AM – 11:00 AM on February 23, 2022 by: 1. Sending an email to Board Secretary Lori Yonemitsu at lyonemitsu@shoreline.edu with your telephone number and name (optional); or 2. Calling Board Secretary Lori Yonemitsu at (206) 546-4552 with your telephone number and name (optional).

The Board Chair will call upon each speaker signed up to provide public comment. The total public comment period at the February 23, 2022 meeting will be no more than six (6) minutes with up to two (2) minutes allotted per speaker. Adjustments to the two (2) minute allotment will be made if more than three (3) individuals sign up to speak. (For the entering of a public comment into the record and attaching to the minutes of the February 23, 2022 meeting, please send written public comment to Board Secretary Lori Yonemitsu at lyonemitsu@shoreline.edu following the February 23, 2022 meeting.)

•The agenda for the February 23, 2022 special meeting is posted to: https://www.shoreline.edu/about-shoreline/board/meeting-packets-2018.aspx