Dear Colleagues,

As shared previously in messages to our campus community, all College employees (regardless of work modality) must complete the online attestation form regarding their vaccination status, as well provide proof of vaccination. As a reminder, employees who are requesting a medical or religious exemption must still complete the online attestation form as well as submit documentation to HR to begin an interactive dialogue regarding the exemption and accommodation process.

The attestation and proof of vaccination to Human Resources must be completed no later than October 18, 2021 or the employee’s first day back on campus, whichever occurs first.

The validation of vaccination documentation will be conducted one-on-one with a Human Resources staff member, either online or in-person.  Please be ready to show the following items:

• Photo identification
• Proof of vaccination*
  • CDC COVID-19 Vaccination Card or photo of the card; or
  • Documentation of vaccination from a health care provider or electronic health card; or
  • State immunization record; or
  • Employees vaccinated outside the U.S. may show a reasonable equivalent of these documents

Beginning this week, the following times are available (in-person or via Zoom, as noted) to briefly connect with Human Resources to show proof of vaccination.

Friday, September 17, 12:00-2:30pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Monday, September 20, 8:30-9:30am – IN-PERSON

HR Office, Building 1000, Office 1013

Monday, September 20, 1:00-2:30pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Tuesday, September 21, 9:30-11:30am – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Wednesday, September 22, 9:00-10:00am AND 1:00-3:00pm, IN-PERSON and ONLINE (for both times)

HR Office, Building 1000, Office 1013

Zoom link:  https://us02web.zoom.us/j/2292286655

Thursday, September 23, 9:00am-12:00pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

Friday, September 24, 12:00-2:30pm – ONLINE

Zoom link:  https://us02web.zoom.us/j/2292286655

*Please note, at this time the College is not required to, nor does it plan to keep copies of vaccination documents.

Please be on the lookout for additional verification times in the weeks ahead. If you would like to schedule a specific time to complete your verification, please contact hr@shoreline.edu.

Questions regarding this information or other items related to the vaccination attestation requirement can be directed to hr@shoreline.edu at any time.

Thank you,

Julie Bathke
Executive Assistant

Human Resources & Employee Relations

Dear Shoreline Staff, 

I am writing today with this week’s return-to-campus updates.  Under the guidelines set forth in Governor Inslee’s Higher Education proclamation, the College’s status is as a COVID-19 fully vaccinated campus as of September 7, 2021.   

Campus Check In  

• The Campus Check-In/Out process has been discontinued as of September 7. Contract tracing will continue to follow CDC guidelines. 

Safety  

• Social distancing is no longer mandated. Please take down any social distancing signage in your office area. While no office on campus is authorized to require social distancing, individuals may request social distancing from others during interactions.  
• Contract tracing will follow CDC guidelines.    
  • If you become exposed to COVID-19 and have been on campus, please fill out the exposure reporting form. This is a confidential report for contact tracing purposes.  
• All campus buildings have been outfitted with MERV 13 air filters, which can filter the COVID-19 virus. Filters will be monitored, maintained, and replaced on a regular basis.   
• Continue wearing a mask indoors. This includes all indoor public spaces and when inside college transportation.  The only exceptions to this requirement are when individuals are alone in; 1) an office, 2) an enclosed cubicle, 3) a vehicle, or 4) their own room in the residence hall.  
• Continue washing your hands regularly. Use hand sanitizer if you are not able to wash your hands.  Disinfecting wipes and gloves are not required.  
• Stay home if you are feeling sick.  

Core Services  

• As of Monday, September 13, core services staff will be on campus working.   
• Core services staff do not need to request permission to come to campus on the specific days they are scheduled to work on campus.  
• Core services will be offered in-person M-Th 8 am-5 pm, Friday 8 am-Noon, and remote from 12:00 – 4:30. Any exceptions to these hours approved will be noted on each department’s website.   
• Requests for legitimate exemptions to on-campus work should be made to Human Resources (scchr@shoreline.edu ) no later than September 17, 2021.  

Attestation  

• Employees must fill out the COVID-19 Vaccination Attestation Login (ctc.edu) regarding your vaccination status before they are eligible to return to campus. 

As we continue toward to the start of fall quarter there have been (and will continue to be) many changes that we navigate.  We’re also attempting to ensure that we do not inundate you with messages, while at the same time keeping you informed.  You may also keep apprised of these updates by reviewing the COVID-19 Updates site, or a webpage with updates specific to faculty & staff.   

Sincerely,

Phillip J. King

Acting President

Dear Shoreline Staff, 

Classes will start on September 29, 2021 with up to 25% of classes with in-person components. As we move closer to the beginning of fall quarter, we want to ensure that students, faculty, and staff are supported and are kept abreast of the most recent plans.

Student Vaccination Attestation

• In-person or on-campus students coming to the College for courses and/or ANY activities or services during fall quarter are required to be fully vaccinated or claim a valid medical or religious exemption by October 18, 2021. Please note that any activity or service sought in person would necessitate this requirement. 
• Fully online students who will not enter the campus in fall quarter are not required to claim their vaccination status or submit an exemption.

IMPORTANT: 

Students participating in in-person/hybrid courses or services who do not submit an attestation or have an approved exemption by Oct. 18 will have a registration hold applied to their records. Additionally, students who submit false statements for the purpose of attestation or exemptions may be subject to disciplinary action.  

Core In-Person Services 

To help students be as successful as possible this fall quarter, Shoreline is transitioning some of its student services and operations back to campus. While all services remain available by phone, email, and video appointment, the following offices will also offer in-person hours for students and the public beginning on 9/13/21:

• Advising 
• Athletics 
• Bookstore 
• Cashier 
• Counseling 
• Curbside Pick-Up & Drop-Off 
• Enrollment Services
• Facilities
• Financial Aid 
• Foundation
• Human Resources
• International Education 
• Library 
• Parent Child Center 
• Residential Life 
• Safety & Security 
• Student Accessibility Services 
• Testing Center 
• Technology Support Services 
• Veterans & Military Student Services 

In-Person Hours 

These services will be available in person Monday-Thursday, 8 a.m. – 5 p.m. and Friday 8 a.m. – noon. (Noon – 4:30 p.m. on Fridays, all services will be available remotely.)   

• Faculty teaching in-person on campus do not need to request permission to come to campus.  

• Social distancing is no longer mandated. Please take down any social distancing signage in your office area. No office on campus is authorized to require social distancing.  
• The Campus Check In/Out process has been discontinued as of September 7. Contract tracing will follow CDC guidelines.  
• See HR’s recent message to employees on the process for vaccine attestation or requests for exemption. 

To learn more, see all COVID-related requirements and information at www.shoreline.edu/COVID19. 

 
As we prepare the campus to welcome students back for a phased in-person return, we wanted to express our appreciation both for your tenacity and the grace you have demonstrated during these challenging times. Thank you for your attention to this important message and for contributing to making Shoreline a safe and welcoming campus. 

Sincerely,

Phillip King

Acting President

The following message was sent to all employees on September 3. Vaccination requirements for students were also sent to current and prospective students on this date. Read the student message.

Dear Colleagues,

As previously shared  in the August 18, 2021 message to campus staff and faculty, under Governor Inslee’s Proclamation 21-14.1 a vaccination requirement was put in place prohibiting College employees from engaging in work after October 18, 2021 if the employee has not been fully vaccinated (or determined to have an authorized vaccine exemption) against COVID-19.  More information regarding the specifics of the vaccine mandate can be found on the College’s COVID-19 Updates for Faculty & Staff webpage.

How does this proclamation impact me?

Based on the mandate, all employees (including student employees), volunteers working on campus, and contractors with the College have until October 18 to be fully vaccinated as a condition of employment.  Please note individuals not able to comply with the vaccine requirement (or approved exemption) will not have employment with Shoreline after October 18, 2021.

Where can I get the vaccine?

Shoreline Community College, in partnership with the Shoreline Fire Department, is offering a series of pop-up COVID-19 vaccine clinics on campus on Mondays, Wednesdays (9 a.m. – 5 p.m.) and Fridays (9 a.m. – noon) through October 8, 2021. The clinics are open to students, employees, and members of the public who have not been vaccinated or those who are immunocompromised seeking a booster shot. Pfizer-BioNTech and Moderna vaccines will be available. Sign up for an appointment.

Where do I complete the Vaccination Attestation?

Fill out the online attestation form regarding your vaccination status. HR will post opportunities via zoom or in person to provide proof of vaccination status by visual inspection of your vaccination card or documents shortly. Stay tuned!

What are the dates for vaccination that meet the October 18 deadline?

• Pfizer – First dose no later than 9/13/21, second dose no later than 10/4/21
• Moderna – First dose no later than 9/6/21, second dose no later than 10/4/21
• Johnson & Johnson – Single dose no later than 10/4/21

Which documents are needed to provide proof of vaccination?

Please be ready to show photo identification and proof of vaccination:

• CDC COVID-19 Vaccination Card or photo of the card; or

• Documentation of vaccination from a health care provider or electronic health card; or

• State immunization information record; or

• Employees vaccinated outside the U.S. may show a reasonable equivalent of these documents 

Please note, at this time the College is not required to, nor does it plan to keep copies of vaccination documents.  

How to I request a medical or religious exemption to the vaccination requirement?

• Fill out the online attestation form and select one of the two exemption options available.
• Complete either the Medical Exemption Request form or the Religious Exemption Request form for submission to HR no later than September 17, 2021.
  • Questions regarding the forms or exemption request process can be directed to HR by email at scchr@shoreline.edu at anytime.

• Please keep in mind that medical/religious vaccination exemptions and accommodations related to on-campus work requirements are two separate things.  If a vaccination exemption is approved, you will engage in an interactive process with Human Resources regarding potential reasonable accommodations for you to perform the essential functions of your job.

I’m vaccinated but still need to request an accommodation to on-campus work requirements. What do I do?

Contact HR at scchr@shoreline.edu to begin the interactive dialogue related to your accommodation request.

I have other questions not already answer above.

Contact HR at scchr@shoreline.edu, and/or your supervisor with any additional questions.

Thank you!

Veronica Zura
Executive Director of Human Resources