ctcLink Employee ctcLink Account Activation and Time Sheet Submission

February 28, 2022 by Leave a Comment

Hi Campus Community,  

The time has come for you to activate your ctcLink account!! Access Account Activation Tutorial here. 

Attention Hourly and Classified Employees & Supervisors: Timesheet Creation & Submission   

  • Timesheets are due tomorrow March 1 by 10am! Join us to work step-by-step to activate your ctcLink account and then create and submit your timesheet. 
  • 2/28/22 3:00pm-4:00pm via Zoom: https://us02web.zoom.us/j/88354422244 
  • 2/28/22 4:00pm-5:00pm in person, computer lab 1304 
  • 3/1/22 8:00am-9:00am via Zoom: https://us02web.zoom.us/s/85740222949 
  • 3/1/22 9:00am-10:00am in person, computer lab 1304 

Key Dates and Timelines: 

(Click here to view all important dates)  

  • February 28th – March 4th: Employees will activate their ctcLink accounts (instruction link at the top of this email) 
  • March 7th – March 16th: Please remind students to activate their ctcLink accounts. To see the ctcLink communications going out to students, please check out the Student Communication Feed! 

Upcoming Training Sessions: 

All sessions are recorded, and you can view them on our ctcLink SharePoint site. Upcoming training sessions will be posted on the ctcLink Training & Resources page. These training sessions will help you navigate and understand ctcLink.    

Need assistance with account activation?  

ctcLink Drop-in Support for All Staff – Focus on Account Activation 

Drop in to get help with activating your ctcLink account and have other questions answered. Additional ctcLink drop-in support sessions have been created and can be viewed on the Employee Calendar. 

Zoom Link: https://us02web.zoom.us/j/81837734259 

  • 2/28/22 11:00am-5:00pm 
  • 3/1/22 9:00am – 4:00pm 

If you have questions, please visit ctcLink on our Shoreline website at https://www.shoreline.edu/ctclink/ or our Technical Support Center at https://support@shoreline.edu. 

Go-Live is here! 

Filed Under: Announcements Tagged With:

Successful launch of ctcLink!

February 28, 2022 by Leave a Comment

Dear Shoreline Staff,

Shoreline ctcLink launch teams were working nonstop through the week/weekend and we are affirmed through our state partners for conversion to our new system. We also have assurance that the DG6A group (the 3 WA college’s converting this weekend) went extremely well. It was a huge undertaking by so many people working over this last three years. 

For many of you this might appear to be an undertaking over this last 6 months, and with increasing assistance from our state agency project team, our staff put everything they had into making sure the go-live went according to plan. With ctcLink, our students, faculty and staff will have access to information they need when they need it, with a broad range of mobile friendly self-service tools.

As we work to further implement all components of this new system, the College ctcLink team will continue to provide you information regarding resources and training to ensure you have the best experience possible. Please expect continued weekly updates with information that matters to you. 

Congratulations to all of our Shoreline conversion teams, we are officially launched! 

Phillip J. King, Ed.D.

Vice President for Student Learning, Equity, and Success

Shoreline Community College

pking@shoreline.edu

Filed Under: Announcements Tagged With:

Campus Updates 2/24/22

February 24, 2022 by Leave a Comment

Hi Campus Community,   

Here are this week’s updates!

RETURN TO CAMPUS/COVID-19  
No new daily positive cases in the last 7 days.  

You may have heard about changes in COVID-19 protocols in the news; this is how they affect the College: 

  • Masking indoors is still required. While Washington state’s indoor mask mandate will be lifted on March 21, King County’s indoor mask order is still in effect for now.  While the outdoor mask mandate was lifted as of February 18, the College encourages masking in crowded outdoor settings.  
  • As of March 1, 2022, verification of vaccination will no longer be required for indoor recreational events (like theatre productions) and large outdoor events in King County. 


For your spring quarter 2022 planning:

  • Campus operating hours: 
  • Monday-Thursdays 8 am-5 pm: all services will be available in person, as well as online.  
  • Fridays 8am – 4:30 pm: all services will be available online.  Some services will be offered in person as well, as approved.  
  • Employee work schedules: 
  • Classified and administrative exempt staff will work on campus a minimum of 3 days/week during Monday-Thursday (or during Monday-Friday, if approved).  
  • Faculty librarians, counselors, and advisors will work on campus a minimum of 2-3 days/week during Monday-Thursday (or during Monday-Friday, if approved). 
  • Specific faculty offices will be maintained and cleaned daily throughout the quarter, as identified by the Division Dean. Communicate with your Dean. Meeting with students one-on-one or for office hours can take place in maintained faculty offices or online during spring quarter. 
  • Non-instructional activities, events, and rentals will still need to be requested/approved via the Activities Request form.   
  • Parking fees will continue to be on hold (i.e. parking remains free). 

Questions? 

EVENTS AND NEWS  

Follow us for important campus alerts visiting the following link to subscribe to campus alerts:  https://app.shoreline.edu/Connect/login.aspx?ReturnUrl=%2fconnect%2f 

ctcLink Updates: 

Key Dates and Timelines 

(Click here to view all important dates)  

  • March 1st – March 4th: Employees will activate their ctcLink accounts. We will email you instructions and are offering a training event below to support employee account activation. 

ctcLink Drop-in Support for All Staff – Focus on Account Activation 

Drop in to get help with activating your ctcLink account and have other questions answered. Additional ctcLink drop-in support sessions have been created and can be viewed on the Employee Calendar. 

Zoom Link: https://us02web.zoom.us/j/81837734259 

  • 2/28/22 11:00am – 5:00pm 
  • 3/1/22 9:00am – 4:00pm 

Timesheet Creation & Submission  

Timesheets are due on March 1 by 10am! Join us to work step-by-step to activate your ctcLink account and then create and submit your timesheet. Audience: Hourly and Classified Employees & Supervisors. 

If you have questions, please visit https://www.shoreline.edu/ctclink/ or email support@shoreline.edu.  

Events  

Please share with your students and campus community networks:  

Shoreline Biomanufacturing PAID Internship 

Call for Proposals: Day of Learning DUE February 28th! 

2022-23 Budget Development Update 

Shoreline is coming to you! 

Important Registration Information- SPR QTR Class Schedule Now Available 

Filed Under: Announcements

Change: Students will be able to use personal email addresses in ctcLink

February 24, 2022 by Leave a Comment

The change

Because of the design of ctcLink, students may set their own preferred email address for communication with the college. This could be a personal email address such as a Hotmail or Gmail account, or an email address provided by another college. Staff and faculty should be aware that this will be legitimate for students after we switch to ctcLink and the use of go.shoreline.edu email addresses is no longer required for students.

How will this work?

  • When the student applies to the college they specify their preferred email address. They can change it anytime in ctcLink student self-service.
  • Messages sent to the student by ctcLink that originate from any college will go to their preferred email address.
  • Messages sent from Shoreline Canvas will go to the student’s preferred email address.
  • The student’s preferred email address should show in the class roster and are what faculty should use to communicate with student.
  • Existing Shoreline students will often have their go.shoreline.edu email set as their initial preferred address, but they can now change it if they choose.

Student network accounts still go.shoreline.edu

  • We will still assign the student a Shoreline account with a login name like jane.smith@go.shoreline.edu.
  • Students will still use that Shoreline network account to log into Canvas, Starfish, computer labs, WiFi, Office 365, etc.
  • That account will still come with a go.shoreline.edu email address that the student can optionally use, but we expect most new students to specify a personal email account as their preferred email address.

The college will be providing additional information on working with students using these new email addresses. Please visit support.shoreline.edu to chat or submit requests for additional information.

Filed Under: Announcements Tagged With:

2022-23 Budget Development Update

February 22, 2022 by Leave a Comment

College community,

Before our focus turns almost entirely to ctcLink conversion on February 28, the Executive Team would like to share a brief update on the status of development of the 2022-23 college operating budget.

Since December, ET has engaged in several discussions on key elements of the budget, including:

 Selecting student enrollment targets for next year.

 Translating these targets into preliminary revenue estimates.

 Using a “net zero” model as the starting point for projecting next year’s expenses.  In this model, administrative staff can move funding from one account to another within their existing operating budget, but the net effect of these changes must be zero.  Example: an administrator has $100 in Goods and Services in the current budget but would like to move $50 of that amount into Contracts next year.  This is a “net zero” budget change because it does not increase spending above the $100 baseline.

 Identifying “must fund” items that need to be added to the baseline, net-zero budget.  A must fund item is defined as an additional cost required by a collective bargaining agreement, contract, state mandate, or prior commitment made by the college, such as debt payments.

The budget process is proceeding according to the schedule shared with you via email on January 18.  Next steps include:

 March: the initial draft budget is presented to the Strategic Planning and Budget Council (SPBC).

 April: the initial draft budget is adjusted pending feedback from SPBC, and any actions taken by the state legislature during the supplemental budget session.

 April: the final budget proposal is presented to SPBC.

 June: the budget is presented to the Board of Trustees for approval.

 August: the new 2022-23 budget is entered into the system and posted on the intranet.

Additional messages will be shared as the process moves forward.  Please let me know if you have any questions.

Thank you.

Robert Williamson
rwilliamson@shoreline.edu

Filed Under: Announcements
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