Dear Colleague,

The team working on the Right of Way (ROW) improvements along NW Innis Arden Way discovered a conflict between the intended storm drain path and a utility run. While this issue is in review, the team intends to move forward with phase 2, highlighted in yellow on this ROW improvement phasing map.

Starting today (Monday, April 22^nd), work at this corner of the intersection will commence. This portion is expected to take between two and three weeks.

The current plan is to then move to subsequent phases. We will return to phase 1 when possible. I will send additional updates as work progresses.

Please contact me if you have any questions.

Sincerely,
Jason Francois
Director-Facilities and Capital Projects

Dear Colleague,

I am writing to let you know that we will temporarily extend the construction timeline for our new Allied Health, Science, and Advanced Manufacturing Classroom Complex. This communication intentionally lacks the specificity in my spring message to employees because I want to engage those involved in the design of this construction project to provide feedback, which will inform the decision needed going forward. Extending the construction timeline does not mean this building is on hold. We will continue working on design solutions to issues that have surfaced this quarter.

When it became apparent to me that our campus community, as well as those closest to this construction project, had not had sufficient conversation in line with our campus values of respect, inclusion, and student engagement, I asked that we take the time to reassess the solutions being proposed. I am sorry that this was not the process from the very beginning of the project. I also am mindful of the themes I heard during our Courageous Conversations, specifically of empowering employees to be honest and speak up, providing avenues for two-way communication, and building trust in decision-making processes. To that end, I will ensure that meaningful conversations with interest holders and the campus will occur throughout the next year so that informed decisions around this capital project can be made. Thank you to those who have been involved to date; I ask you for your patience and continued engagement and involvement.

We have been in contact with the SBCTC and have received word that we can extend the timeline around this capital project and still move forward with the project over the coming academic year. In fact, we will have clearer information about exactly when our funding will come through for this project once the legislative session ends, at the latest by June 30, 2019.

In addition, we are in the midst of changing the culture around budgeting and finance at our College. We are striving to get clear budget information, share that in a timely fashion, and at the same time, create a culture of clear, open, and straightforward communication as we collaborate to bring our finances and budget into alignment. During our Budget Conversation on Tuesday, April 23, we will provide more clarity around our financial situation and how we will engage the College this spring in determining an improved budget process; this capital project will be considered within that context.

I will continue to communicate about this project and our budget process in an open and timely fashion and look forward to continuing the conversation with you throughout spring quarter.

Sincerely,

Cheryl Roberts, Ed.D.
President

Greetings!

Work on updating the HVAC system in the Administration building (#1000) is scheduled to begin this week, in two phases. Temporary locations for impacted offices are as follows:

North Side Temporary Locations (Beginning April 18 – May 23, 2019)
• Office of the President temporarily located in Admin Bldg 1000, Room 1003A
• Budget Office temporarily located in Admin Bldg 1000, Boardroom 1010M
• EEEOD Office temporarily located in Admin Bldg 1000, Boardroom 1010M
• Human Resources Office temporarily located in Admin Bldg 1000, Boardroom 1010M
• Payroll Office temporarily located in Admin Bldg 1000, Small Conference Room 1004M

South Side Temporary Locations (Beginning May 23 – June 21, 2019)
• Office of Student Learning temporarily located in Admin Bldg 1000, Room 1011M
• Office of Institutional Assessment & Data Management, temporary location TBD
• Office of Advancement/Foundation temporarily located in Admin Bldg 1000, Room 1020M
• Office of Communications & Marketing , temporary location TBD

General foot traffic will be redirected via signage/messaging to the welcome desk in the PUB while Mary Sheaffer will continue to staff the campus switchboard from her regular location at the front of the Administration building. Visitors will continue to have access to staff and specific signage will be posted directing them to the temporary office locations during the time frames listed above.  NOTE: College employees are encouraged to use email as the primary method of communication for College business while offices are in the temporary locations listed above.

Please note that all meetings scheduled in the Boardroom, Central Conference and Small Conference rooms have been moved to alternate locations (see your email for an updated reservation confirmation) for the remainder of April, as well as May and June 2019.

Last but not least, while there may be contractors wearing full body/head protection throughout the project, there is no asbestos-related work being completed during this project. However, staff visiting the Administration building should be prepared for minimal noise throughout the duration of this project.

Thank you in advance for your patience while we work from temporary locations during the HVAC updates. Please feel free to contact individual offices with any additional questions.

Thank you!

Dear Colleague,

In preparation for the construction of the new Allied Health, Science & Advanced Manufacturing building, we are rerouting and refreshing the power and telecom infrastructure supporting the north end of campus.

Starting on Wednesday, April 17, 2019, and running to the end of June, this infrastructure work will necessitate the closure of the east side road and some parking areas.  The expected dates and impacted can be viewed on this diagram.

Traffic flow into and out of the 5000 staff parking lot will be maintained, however the road north of the 5000 lot will be fully closed at the north entrance to this lot.  The road to the 5000 lot from the east gate will be reduced to one lane, with flaggers posted during construction activity.

All other east side roads and parking will be closed from the east gate up to the NE corner of the 2900 building.  The north end lots will be accessible by driving around the west side of campus.

After May 22nd we will be able to reopen the staff parking east of 2900, including travel on the road, to the approximate location of the Grounds equipment shed at the SE corner of the 2900 building.

The scope for this work is limited to trenching and installation of conduit lines and access boxes.  No wire, cable, or electrical work is planned.  This project is anticipated to have an impact on traffic and parking only.

We will schedule the worst of the noise and dust generating work on evenings and weekends.

This is a major task, limited by schedule and State project funding availability.  It must be done before the close of June 30, which I understand is poor timing.  I appreciate the community’s support and patience while the campus is made ready for our new building.  Please contact me if you have any questions.

Sincerely,
Jason Francois
Director-Facilities and Capital Projects
(206) 546-4514
jfrancois@shoreline.edu