Join a Strategic Planning Steering Committee

October 26, 2020 by Leave a Comment

Dear Colleague,

As the College enters the final year of our five-year Strategic Plan, employees are invited to apply to join a Strategic Plan steering committee in 2020-21 to help recommend actions and advance the plan’s final goals. 

The committees accepting new members are:

  • Communication, Marketing & Community Engagement Steering Committee 
  • Inclusive Excellence Steering Committee 
  • Learning Outcomes Assessment Steering Committee
  • Sustainability Steering Committee (formerly known as the Ecological Integrity Steering Committee)

If you’d like to serve on one of these committees, please complete the online application by Monday, November 9, 2020. 

The application process is simple and asks you to share briefly (in 250 words or less) what knowledge, skills, and abilities you will bring to your committee. Employees do not need to check with their supervisor before applying. The Executive Team will coordinate with supervisors as necessary during the selection process. 

Thank you for considering this important opportunity!

Sincerely,

Cheryl Roberts, Ed.D.
President

Filed Under: Announcements, Committees & Groups

Generate Waves: We need the good news

October 26, 2020 by 1 Comment

The Waves of Gratitude Committee would like to remind all faculty and staff that there is a wonderful way to share some of the excellent work happening in and around our campus community.

Have you been supported by someone who went above and beyond to get the job done? Sharing your experience and offering kudos to those involved helps to paint a picture of work life in and around SCC our campus that may otherwise go unnoticed by others outside our departments.

Sharing is easy, simply go to https://shoreline.formstack.com/forms/scc_recognition and tell us some details. The coworkers you recognize will appreciate it and so will the rest of us.

Filed Under: Announcements

October 15 Zoom Hall Responses & Recording

October 23, 2020 by Leave a Comment

Dear Colleague,

Thank you for attending our most recent Zoom Hall Budget Meeting on October 15. I know these are extremely trying times and I appreciate your willingness to seek out information and stay engaged in these difficult conversations.

Here is the video recording of the meeting, the Powerpoint presentation (with corrected percentages on Slide 9), as well as the written responses to the questions we were not able to address within the meeting time.

We will reconvene for another Zoom Hall Budget Meeting on October 29, after the Board of Trustees holds their meeting on October 28.

Respectfully,

Cheryl Roberts, Ed.D.
President

Filed Under: Announcements

ctcLink update: Shoreline begins next phase of project implementation

October 21, 2020 by Leave a Comment

Dear Colleague,

As the quarter is well underway, I again would like to thank you for helping us meet the expectations of our students in delivering the quality learning and support services that we’re known for and are so valuable to student success. Today I would like to share some good news about ctcLink as we move closer to providing both you and our students the modern software and tools we need to continue in our mission.

Shoreline will go live on ctcLink in the early part of 2022. We have completed the Initiation phase and have just kicked off the Implementation phase.  

ctcLink, the Washington State community and technical colleges version of PeopleSoft, will completely replace our Legacy system, including Instructor Briefcase. Systems such as Canvas and our email system will remain the same. I am looking forward to the many practical benefits provided by ctcLink to better serve our students and staff. These benefits include single sign-on for students with 24-hour access to their student record and self-service capabilities for employees. 

We have much to do to prepare for Go-Live on ctcLink and I’m grateful for everything you’re doing. While 2022 seems far off, there is plenty of work ahead of us. I want you to stay informed and know what to expect next. In addition to the quarterly updates you normally receive, I will share additional update emails regularly as we prepare to launch ctcLink (PeopleSoft).  

Below are the processes (with estimated timeframes) that will bring us to a successful Go-Live with ctcLink in mid-Winter to early Spring quarter of 2022:

•    PeopleSoft Fundamentals training: Our ctcLink Project Management staff, subject matter experts (SMEs) and SME teams will take this training to provide an overview of how PeopleSoft ctcLink works. This training is open to all of campus as well if you would like an early look and you are welcome to learn more by visiting the Training and Resources Page on Shoreline’s ctcLink web page. (Fall 2020)

•    Global Design Adoption (GDA): A process that provides SMEs the opportunity to understand how PeopleSoft works. (Fall 2020 and Winter 2021)

•    Business Process Fit/Gap (BPFG) sessions: SMEs and their teams will gain knowledge of the ctcLink functionality for business processes. They will use this knowledge and their current Legacy business process maps to understand the impact of the changes and document the required business processes in ctcLink. (estimated Winter and Spring 2021)

•    Data Conversion: Based on configuration homework from the BPFGs, the ctcLink Project team pushes our data into a test PeopleSoft system to assess whether our data converted correctly into the new system and, if needed, fix the errors. There are four cycles of data conversion that our college will be involved in. College SMEs and ctcLink Project management staff will be actively engaged in this work. (estimated Spring 2021 – Winter 2022)

•    Security Mapping:  Our college ctcLink project manager and SMEs will work to make sure each user of the ctcLink system has the roles and permissions they need to do their work. (estimated Summer and Fall 2021)

•    User Acceptance Testing (UAT): The SMEs and their testers will be trained in PeopleSoft ctcLink. After training, they will conduct UAT to assess and improve any data conversion or security roles, as well as learn how the ctcLink system works. (estimated Fall 2021 and Winter 2022)

•    Training: End-user ctcLink training will be available just in time for go-live. (estimated Winter 2022)

•    Go-Live: Shoreline will be live in ctcLink in mid-Winter to early Spring 2022!

I ask that we all work together to honor the tremendous work that has already occurred and is about to be undertaken by so many of you, especially in light of the multitude of stressors that 2020 has brought. 

Join me in honoring each other by supporting a culture of gratitude and compassion: offering frequent thanks to colleagues most engaged in the ctcLink transition work and patience when the ctcLink implementation workload requires delay of some day-to-day work. Please know our that our Executive Team is working with teams throughout the college to prioritize and make workloads more manageable throughout our transition to ctcLink.  

Again, for those of you who use the Legacy (HP-UX) system to do the breadth of your work, as well as those whose work touches HP in some way, I appreciate your tremendous service as we prepare to transition to ctcLink. You are vital to our success!

With gratitude,

Cheryl Roberts, Ed.D.

President

Office of the President

Filed Under: Announcements Tagged With:

Shoreline email will soon warn you of external senders

October 19, 2020 by Leave a Comment

What is happening
As part of our ongoing effort to improve campus security, emails coming to the college email system that come from outside senders will soon display a yellow banner warning you that the message comes from outside our campus system. It will look like this example.

Why are we doing this?
Many of the security threats we face – such as ransomware attacks that shut down the college and demand money, or attempts to steal and sell confidential information – start with emails that pretend to come from someone you know and trust. For example, people on campus have gotten messages claiming to be from President Roberts, Chris Melton, and others asking them for favors and to take other actions. If we add a banner to messages that aren’t from us, it will be easier to see when someone claiming to be a campus employee or department is a scammer.

What should I do if I get a message with that banner?
Newsletters, emails from companies you do business with or other outside parties who can be expected to email you will have this banner, and that’s not an indication of a problem. If you get a message from someone claiming to be part of the college that has the banner, that is an indication that the message could be fraudulent and should be looked at more closely or reported to TSS.

What else should I know?
Messages coming from @shoreline.edu campus email addresses, RAVE Alerts, Mailchimp, and most other communication systems we use regularly will not have the banner. Messages from our listservs will have the banner due to a technical limitation of the listserv software. If you get a message that causes you concern, please report it to tss@shoreline.edu.

Filed Under: Announcements, TSS
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