Vaccination Leave with Pay

March 23, 2021 by Leave a Comment

Greetings,

As we move through the State’s schedule of COVID-19 vaccination phases, the College continues to look for opportunities to advance appropriate public health policy, remove barriers, and encourage employees to receive the COVID- 19 vaccine. With this in mind, supervisors should work with their staff to support leave to receive the vaccination wherever possible while still meeting required business functions for each area.

In addition, please consider this confirmation that employees are authorized to take a reasonable amount of paid release time within their regular work schedule to travel to and receive each dose of the COVID-19 vaccination. Employees authorized for release time to receive the COVID-19 vaccination shall experience no loss in pay and are not required to use accrued leave for the leave taken. For those reporting leave in TLR, please use Miscellaneous Leave Code “I”, provide a comment indicating “leave for vaccine”, and submit documentation of the vaccination appointment to scchr@shoreline.edu.

This guidance is in effect today forward for any employee eligible to receive their COVID-19 vaccination. Questions regarding the information above can be directed to scchr@shoreline.edu at any time.

Thank you,

Veronica Zura
Executive Director of Human Resources

Filed Under: Announcements

Support for Working from Home

March 23, 2021 by Leave a Comment

Good Afternoon All,

At the last several campus updates, anonymous comments have been made by employees who indicate they are not effectively setup to work from home (due to lack of space, internet, etc) and/or who are struggling with other aspects of remote operations. These concerns are taken very seriously, and I am reaching out to the campus to offer my support in problem-solving remote operation needs for any that are continuing to struggle. I can help identify options or troubleshoot issues for a variety of needs and you are encouraged to reach out to me directly at vzura@shoreline.edu or to anyone in HR you are comfortable with for support at any time.  

Alternately, you can also still connect with the free and confidential Employee Assistance Program (EAP) offered through the state by phone at (877) 313-4455.

Please feel free to share this information with anyone that may find it useful.

Thank you,

Veronica Zura
Executive Director of Human Resources

Filed Under: Announcements

Notice of Virtual Special Meeting – Monday, March 22

March 21, 2021 by Leave a Comment

The Shoreline Community College Board of Trustees will hold a special meeting on Monday, March 22, 2021 beginning at 5:00 PM. The purpose of the March 22 special meeting is to review the performance of public employees; action: renewal of first-year tenure track faculty candidates; and action: tenure consideration.

The special meeting will take place in a virtual space to comply with government restrictions on public gathering due to COVID-19 health risks. The March 22, 2021 special meeting will: 1. Commence in open session (“open to the public”); 2. Convene in executive session (“closed to the public”) after the Communication from the Public segment; and 3. Reconvene in open session (“open to the public”) for the action items. 

•To connect to the March 22, 2021 special meeting:

• Via link, go to: us02web.zoom.us…
• Via telephone:
Call/Dial/Key-in to one of the following numbers. Start with the first number. If you receive a busy signal or an “all circuits are busy” message, try the next number on the list. 

(253) 215-8782 
(669) 900-6833                                                                                                            
(346) 248-7799

• Webinar (“Meeting”) ID: 892 6492 7893

•All Board of Trustees meetings include opportunity for public comment. Due to the continual and changing information related to COVID-19 and the March 22, 2021 special meeting to be held remotely, please email public comments to the Board Secretary at lyonemitsu@shoreline.edu by 4:45 PM on Monday, March 22, 2021. Please place “Public Comment” in the subject of your email. Public comments sent to the Board Secretary at lyonemitsu@shoreline.edu by 4:45 PM on Monday, March 22, 2021 will be read aloud by College personnel. The total public comment period will be no more than ten (10) minutes and up to two (2) minutes of each public comment received, will be read, with adjustments made if more than five (5) public comments are received. All public comments received will be entered into the record and attached to the minutes of the March 22 special meeting.

•This notice and the agenda for the March 22, 2021 special meeting will be posted by 5:00 PM on March 21, 2021 to: www.shoreline.edu…

Filed Under: Announcements, Board of Trustees

How to Request A New Online Form

March 18, 2021 by Leave a Comment

TSS and Communications & Marketing often receive requests for online forms. Technologies have evolved, so we would like to share the current practices and process.

What kind of forms does TSS create?

We create forms using Formstack, an accessible online form creation tool the college has used for a number of years. We are avoiding creating new Acrobat PDF forms, which are slower to use, less accessible, and harder to make secure.

Can I create my own form?

There are often security issues with form creation, and people who are not full-time form creators may not be aware of all of them. For example, if the form collects certain kinds of private information such as Social Security numbers, it is not safe to have those sent via email. For this reason, we are working to have TSS personnel create all forms. An exception is that an employee who knows how to create Office 365 forms and wants to create a limited-audience, short-term form that won’t involve students or go on the website can do so. They must still make sure they’re not collecting any confidential information.

How do I request that a form be created?

To request a new form, fill out the Form Request located on the TSS intranet site. You can also email tss@shoreline.edu to start the process, and the technician responding to the ticket will share the link above.

How long will it take to get a new form?

Note that TSS form development personnel are heavily involved in a number of projects, including ctcLink, and so there may be delays creating new forms. Forms that support student enrollment and retention or legal compliance will be given highest priority.

Please direct any questions about this to tss@shoreline.edu. Thank you!

Filed Under: Announcements, PIO, TSS

Notice of Public Meeting Changes – Thursday, March 18 Board of Trustees Meeting

March 17, 2021 by Leave a Comment

NOTICE OF VIRTUAL SPECIAL MEETING:
The Shoreline Community College Board of Trustees will hold a special meeting on Thursday, March 18, 2021 commencing at 4:30 PM. (No study session is scheduled to precede the 4:30 PM meeting.)

The business to be transacted in this meeting, which includes Tenure Considerations, will be posted to www.shoreline.edu… by 4:30 PM on Wednesday, March 17, 2021.

The agenda for this special meeting includes the Board’s usual regular meeting agenda. Due to COVID-19, Governor Inslee’s restriction on in-person public meetings has been extended. Therefore, access to this meeting will take place in a virtual space. To comply with open meeting notice requirements, the previously scheduled regular meeting at the campus is cancelled and a virtual special meeting is being added. 

•To connect to the March 18, 2021 special meeting:

• Via link, go to: us02web.zoom.us…

• Via telephone:
Call/Dial/Key-in to one of the following numbers. Start with the first number. If you receive a busy signal or an “all circuits are busy” message, try the next number on the list. 

(253) 215-8782 
(346) 248-7799 
(312) 626-6799

• Webinar (“Meeting”) ID: 830 1448 5202

•All Board of Trustees meetings include opportunity for public comment. Due to the continual and changing information related to COVID-19 and the March 18 special meeting to be held virtually, please email public comments to the Board Secretary at lyonemitsu@shoreline.edu by 4:15 PM on Thursday, March 18, 2021. Please place “Public Comment” in the subject of your email. Public comments received by 4:15 PM on March 18, 2021 will be read aloud by College personnel in order for all Trustees to hear the comments read. The total public comment period will be no more than thirty (30) minutes and up to two (2) minutes of each public comment received will be read, with adjustments made if more than fifteen (15) public comments are received.

NOTICE OF REGULAR MEETING CANCELLATION
The in-person regular meeting scheduled for 4:30 PM on March 18, 2021 in room 9218-building 1000, is cancelled. Per the notice above, that meeting is being rescheduled as a virtual special meeting.

Filed Under: Announcements, Board of Trustees
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