ctcLink update: Shoreline begins next phase of project implementation

October 21, 2020 by Leave a Comment

Dear Colleague,

As the quarter is well underway, I again would like to thank you for helping us meet the expectations of our students in delivering the quality learning and support services that we’re known for and are so valuable to student success. Today I would like to share some good news about ctcLink as we move closer to providing both you and our students the modern software and tools we need to continue in our mission.

Shoreline will go live on ctcLink in the early part of 2022. We have completed the Initiation phase and have just kicked off the Implementation phase.  

ctcLink, the Washington State community and technical colleges version of PeopleSoft, will completely replace our Legacy system, including Instructor Briefcase. Systems such as Canvas and our email system will remain the same. I am looking forward to the many practical benefits provided by ctcLink to better serve our students and staff. These benefits include single sign-on for students with 24-hour access to their student record and self-service capabilities for employees. 

We have much to do to prepare for Go-Live on ctcLink and I’m grateful for everything you’re doing. While 2022 seems far off, there is plenty of work ahead of us. I want you to stay informed and know what to expect next. In addition to the quarterly updates you normally receive, I will share additional update emails regularly as we prepare to launch ctcLink (PeopleSoft).  

Below are the processes (with estimated timeframes) that will bring us to a successful Go-Live with ctcLink in mid-Winter to early Spring quarter of 2022:

•    PeopleSoft Fundamentals training: Our ctcLink Project Management staff, subject matter experts (SMEs) and SME teams will take this training to provide an overview of how PeopleSoft ctcLink works. This training is open to all of campus as well if you would like an early look and you are welcome to learn more by visiting the Training and Resources Page on Shoreline’s ctcLink web page. (Fall 2020)

•    Global Design Adoption (GDA): A process that provides SMEs the opportunity to understand how PeopleSoft works. (Fall 2020 and Winter 2021)

•    Business Process Fit/Gap (BPFG) sessions: SMEs and their teams will gain knowledge of the ctcLink functionality for business processes. They will use this knowledge and their current Legacy business process maps to understand the impact of the changes and document the required business processes in ctcLink. (estimated Winter and Spring 2021)

•    Data Conversion: Based on configuration homework from the BPFGs, the ctcLink Project team pushes our data into a test PeopleSoft system to assess whether our data converted correctly into the new system and, if needed, fix the errors. There are four cycles of data conversion that our college will be involved in. College SMEs and ctcLink Project management staff will be actively engaged in this work. (estimated Spring 2021 – Winter 2022)

•    Security Mapping:  Our college ctcLink project manager and SMEs will work to make sure each user of the ctcLink system has the roles and permissions they need to do their work. (estimated Summer and Fall 2021)

•    User Acceptance Testing (UAT): The SMEs and their testers will be trained in PeopleSoft ctcLink. After training, they will conduct UAT to assess and improve any data conversion or security roles, as well as learn how the ctcLink system works. (estimated Fall 2021 and Winter 2022)

•    Training: End-user ctcLink training will be available just in time for go-live. (estimated Winter 2022)

•    Go-Live: Shoreline will be live in ctcLink in mid-Winter to early Spring 2022!

I ask that we all work together to honor the tremendous work that has already occurred and is about to be undertaken by so many of you, especially in light of the multitude of stressors that 2020 has brought. 

Join me in honoring each other by supporting a culture of gratitude and compassion: offering frequent thanks to colleagues most engaged in the ctcLink transition work and patience when the ctcLink implementation workload requires delay of some day-to-day work. Please know our that our Executive Team is working with teams throughout the college to prioritize and make workloads more manageable throughout our transition to ctcLink.  

Again, for those of you who use the Legacy (HP-UX) system to do the breadth of your work, as well as those whose work touches HP in some way, I appreciate your tremendous service as we prepare to transition to ctcLink. You are vital to our success!

With gratitude,

Cheryl Roberts, Ed.D.

President

Office of the President

Filed Under: Announcements Tagged With:

Shoreline email will soon warn you of external senders

October 19, 2020 by Leave a Comment

What is happening
As part of our ongoing effort to improve campus security, emails coming to the college email system that come from outside senders will soon display a yellow banner warning you that the message comes from outside our campus system. It will look like this example.

Why are we doing this?
Many of the security threats we face – such as ransomware attacks that shut down the college and demand money, or attempts to steal and sell confidential information – start with emails that pretend to come from someone you know and trust. For example, people on campus have gotten messages claiming to be from President Roberts, Chris Melton, and others asking them for favors and to take other actions. If we add a banner to messages that aren’t from us, it will be easier to see when someone claiming to be a campus employee or department is a scammer.

What should I do if I get a message with that banner?
Newsletters, emails from companies you do business with or other outside parties who can be expected to email you will have this banner, and that’s not an indication of a problem. If you get a message from someone claiming to be part of the college that has the banner, that is an indication that the message could be fraudulent and should be looked at more closely or reported to TSS.

What else should I know?
Messages coming from @shoreline.edu campus email addresses, RAVE Alerts, Mailchimp, and most other communication systems we use regularly will not have the banner. Messages from our listservs will have the banner due to a technical limitation of the listserv software. If you get a message that causes you concern, please report it to tss@shoreline.edu.

Filed Under: Announcements, TSS

Join us for the Imagine Possible Student Success Fundraiser, Oct. 20

October 19, 2020 by Leave a Comment

Join us for Imagine Possible, Shoreline Community College Foundation’s 23rd Annual Student Success Fundraiser!   Hosted by Jim Dever of King5 Evening, it will be a fun evening with performances by soul recording artist Andy Stokes, Jeffrey Kashiwa, the Shoreline Choir, and powerful personal stories.

This year’s inspirational event will be live streamed Tuesday, October 20th from 7:00 p.m. – 8:15 p.m. So grab a festive beverage, tune in at shoreline.edu/success, and enjoy the evening. 

To attend, please go to: shoreline.edu/success.  Tickets are free.  All donations go to financial support for Shoreline Community College students. 

Filed Under: Advancement, Events

Accreditation visit is just two weeks away!

October 16, 2020 by Leave a Comment

RSVP now at https://shoreline.formstack.com/forms/nwccu_rsvp for open forums with the accreditation evaluation team on November 2nd.

Note that no administrative staff will be present for these sessions and that an RSVP is notrequired to attend.

Associate (part-time) faculty who attend the session will receive compensation at the hourly rate from the Collective Bargaining Agreement with SCCFT.  Students who attend the open forum will receive a $5 electronic gift card.

To learn more about the accreditation process, you can self-enroll in the Accreditation Canvas site (https://shoreline.instructure.com/enroll/4W7K7X).  If you have questions about the open forums or the accreditation visit, please contact Bayta Maring, Shoreline’s accreditation liaison (bmaring@shoreline.edu).

Thank you!

Filed Under: Announcements

Shoreline hosts the Global Conference for Sustainability in Higher Education Oct. 20-22

October 15, 2020 by Leave a Comment


We are excited to be a Host Institution for this year’s Global Conference on Sustainability in Higher Education, a virtual conference taking place October 20-22. GCSHE offers 3 full days of live content and networking, plus thirty days of on-demand access (through November 22). As a Host Institution, we have unlimited registration passes for our campus only, as well as unique opportunities to be recognized for our commitment to sustainability. Sign up using the instructions below to gain free access to this great event:

1.  Click HERE to register.

a. If you are a Presenter or Student Presenter, use the Presenter link provided in your acceptance email and add the Discount Code to receive free registration.

2. Fill out all the relevant fields.

a. Use your institutional email address only.  The Discount Code is linked to your institution’s email domain (@shoreline.edu, @go.shoreline.edu).  Other email addresses (such as Gmail, Outlook, or Yahoo) will not work with the Discount Code.

3. On the Submit Payment page, enter the following Discount Code: SHORELINEEDU100220

4. This will drop your total to $0.00. 

5. Complete your registration.

If you have any questions or concerns, please reach out to Marek Wyzgowski at pwyzgowski@shoreline.edu

We hope you will be able to join us as we explore, reexamine, and re-envision sustainability in higher education.

Filed Under: Announcements, Events
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